HVAC Contract Administrator - Industrial

Pomerleau; Montreal; Hybrid; CAD 70,000 - 90,000; Full time

Benefits offered by this job

RRSP with up to 5% employer matching

Hybrid work model

Employee stock ownership program

Career growth opportunities

Transit pass reimbursement

Minimum 4 weeks of vacation

Job summary

A leading construction firm in Montreal is seeking an experienced HVAC Contract Administrator. The role involves managing contracts, negotiating with vendors, and ensuring compliance across various stakeholders. Ideal candidates will have over a decade of relevant experience, a degree in engineering, and proficiency in project management software. The company offers a hybrid work model and excellent benefits, fostering a supportive workplace culture.

Qualifications

• 10 to 15 years related work experience.
• Construction Site Safety course & WHMIS (SIMDUT) certification.

Responsibilities

• Maintains a daily site diary and record-keeping.
• Administers contracts from formation to closeout.
• Supports procurement by negotiating with vendors.
• Reviews contracts and advises on rights and obligations.
• Coordinates with stakeholders to ensure compliance.
• Manages contract data and cost records.
• Oversees payments and resolves contractual issues.

Skills

Computer literacy – MS office software

Negotiating pricing and terms

Contractual dispute resolution

Education

University Degree in engineering or construction technology or PMP certification

Tools

MS Project

Primavera

Visio

Open Project

Job description

Join to apply for the HVAC Contract Administrator - Industrial role at Pomerleau.

What you will do

• Maintains a daily site diary, attends meetings, and ensures proper record-keeping of all contract documents.
• Administers and executes contracts from formation to closeout, including service agreements and change orders.
• Supports procurement by negotiating pricing and terms with vendors to achieve mutual satisfaction.
• Reviews contracts, resolves disputes, and advises supervisors on contractual rights and obligations.
• Coordinates with contractors, project management, construction management, legal, finance, and other stakeholders to ensure compliance.
• Manages contract and supplier data, prepares estimates, and maintains cost records for forecasting.
• Oversees payments, documentation for claims/liens, and ensures timely resolution of contractual issues.
• Supports vendor pre-qualification, maintains the approved vendor database, and mitigates claims or disputes collaboratively.

This role could be for you if you have

• University Degree in engineering and/or CEGEP DEC in engineering or construction technology and /or PMP certification in Planning and Scheduling.
• 10 to 15 years related work experience.
• Computer literacy – MS office software, MS Project, Primavera, Open Project, Visio.
• Construction Site Safety course & WHMIS (SIMDUT) certification.

Ready to build your career? We want to hear from you. Pomerleau is a national leader in construction, delivering major projects across Canada. We believe in creating a workplace where people feel respected, supported, and empowered to grow. Our culture is built on collaboration, trust, and a shared commitment to doing great work. If this speaks to you, apply for this role or connect with one of our recruiters to learn how we can support you throughout the process.

Benefits

• RRSP with up to 5% employer matching
• Hybrid work model for corporate roles
• Employee stock ownership program
• Career growth through real development opportunities
• Transit pass reimbursement — get to work for free
• Minimum 4 weeks of vacation from day one

For the past four years, we've proudly held the distinction of being one of Canada's Top 100 Employers.

Job description details

The HVAC Contract Administrator will work closely with engineers, owner representatives, contractors, commercial supervisors, specialized technicians, supervisors and contractors from other disciplines, as well as project employees and/or client representatives (safety, labor relations, cost control, coordination, planning, and scheduling).

Seniority level

• Mid-Senior level

Employment type

• Full-time

Job function

• Management and Manufacturing

Industries

• Construction