Human Resources & Volunteer Services Coordinator

Feed Nova Scotia; Dartmouth; On-site; CAD 48,000 - 58,000; Full time

Benefits offered by this job

Health Benefits

RRSP Matching

Employee Assistance Program

Job summary

Feed Nova Scotia is seeking a Human Resources & Volunteer Services Coordinator to strengthen organizational capacity and foster an inclusive workplace across the province. You will support onboarding, records management and payroll processes while coordinating volunteer services to enhance staff and volunteer experience.

The role emphasizes confidentiality, data integrity and cross‑department collaboration.

Qualifications

• Post-secondary diploma or degree in Human Resources, Business Administration, Office Administration, or related field.
• 2–3 years of experience in administrative support in people services or HR coordination role.
• Experience with payroll administration.
• Experience working with databases/HRIS such as BambooHR, or general record-management software.
• Experience managing Volgistics and VicNet are considered an asset.
• Experience in a Charity/Not‑for‑Profit sector or equity‑driven workplace is an asset.

Responsibilities

• Prepares onboarding packages and coordinates orientation for new staff.
• Maintains HR records and standardizes documentation across files.
• Tracks candidates through recruitment pipeline using templates and tools.
• Provides administrative support to ensure efficient departmental operations.
• Responds to inquiries and directs staff/volunteers to resources or team members.
• Supports data entry for dashboards and equity metrics; updates systems and manages access.

Skills

Payroll

Data entry

Confidentiality

Microsoft Office

Education

Post-secondary diploma or degree in HR/Business Administration

2–3 years administrative experience in people services/HR coordination

Tools

BambooHR

Volgistics

VicNet

ADP Workforce Now

Job description

Human Resources & Volunteer Services Coordinator

Full-time position, – 37.5 hours per week

Who are we?

People need support today. Knowing this, Feed Nova Scotia collects and distributes millions of pounds of food annually to hundreds of food banks and programs across the province. It also supports community partners as they build capacity to serve their communities. While Feed Nova Scotia helps Nova Scotians meet a very basic need, it raises awareness of the root causes of food insecurity—things like systemic racism, low wages, inadequate income support, and unaffordable housing. Feed Nova Scotia advocates for sustainable, policy-based solutions that will allow everyone to live a life of dignity and prevent anyone from relying on charitable band-aids to address human rights.

What is a Human Resources & Volunteer Services Coordinator?

Human Resources & Volunteer Services Coordinator exists to strengthen organizational capacity and cultivate inclusive, supportive workplace culture across the organization. By providing operational support and embedding JEDDI principles into daily practices, this role ensures staff and volunteers experience fair, reliable and equitable HR services. Ultimately the position enables teams to focus on advancing our mission of addressing food insecurity.

What does a Human Resource & Volunteer Services Coordinator do?

• Prepares onboarding packages, formats documentation, and coordinates initial orientation logistics for incoming staff.
• Maintains up-to-date physical and digital HR records, ensuring standardized documentation across all employee files.
• Assists in tracking candidates through the recruitment pipeline from requisition to hire date using standardized templates and tools.
• Provides administrative and coordination support to contribute to efficient departmental operations and a welcoming, inclusive experience for employees and volunteers
• Provides administrative support to employees and volunteers by responding to general inquiries, sharing information and directing individuals to appropriate resources or team members.
• Assisting with data entry to support the creation of team dashboards and equity metrics. Routine system updates, and user access management.
• Assist with coordinating training sessions, logistical coordination of employee committee meetings, registration for organizational learning opportunities and internal calendars.
• Processes and reconciles biweekly payroll and benefits administration include the reconciliation of monthly benefits program including employee health and dental benefits program, EAP resource distribution, and RRSP program.
• Maintains strict confidentiality while organizing organizational data related to demographics, training completion, and general HR records.
• Participates actively in building a welcoming, accessible HR presence across organizational sites.
• Coordinates scheduling and logistics for team-wide surveys, lunch & learn sessions, and staff engagement events.
• Provides administrative and logistical support for HREC committees, staff learning opportunities and workplace culture initiatives.
• Assists with gathering and organizing employee and volunteer feedback and engagement information to support departmental planning and continuous improvement.
• Maintains strict confidentiality while organizing organizational data related to demographics, training completion, and general employee and volunteer records.
• Supports general departmental correspondence, document preparation, meeting coordination and cross-departmental communication.
• Contributes to a welcoming, inclusive and accessible workplace by actively engaging, supporting and cultivating strong relations with volunteers.
• Assists with coordinating employee and volunteer recognition activities and other initiatives that promote connection, belonging and organizational culture.
• Supports volunteer recruitment and onboarding activities.
• Maintains accurate and up-to-date volunteer records.
• Provides administrative support for volunteer scheduling and coordination.
• Assists with volunteer-related reports, records, and documentation.
• Supports the coordination of volunteer communications including feedback surveys, inquiries and general correspondence.

What are we looking for?

• Post-secondary diploma or degree in Human Resources, Business Administration, Office Administration, or a related field.

• 2 – 3 years of experience in an administrative support in people services or HR coordination role.

• Experience with payroll administration.
• Experience working with databases, HR Information Systems such as BambooHR, or general record-management software.
• Experience managing Volgistics and VicNet are considered an asset.
• Experience in a Charity and Not for Profit sector, community-focused, or equity-driven workplace environment is considered an asset.

Additional qualifications

• Certification in Human Resources or Payroll (e.g. CPHR and PCP) is considered an asset.
• Training or coursework related to justice, equity, diversity, decolonization, and inclusion (JEDDI) is an asset.
• Experience with ADP Workforce Now® considered an asset
• Strong organizational abilities with precise attention to detail and accurate data entry skills.
• Excellent verbal and written communication skills.
• Proficient in Microsoft Office (Word, Excel, Outlook) and comfortable learning new HR software platforms.
• Exceptional discretion and demonstrated ability to handle sensitive personal data with complete confidentiality

Schedule & Location

• This position follows a standard schedule from Monday to Friday, 8:30 a.m. to 4:30 p.m., and is based on-site at 67 Wright Avenue.
• The role requires flexibility for occasional evening or weekend events, as well as participation in community initiatives.
• Feed Nova Scotia offers a hybrid work policy that may be considered after the probationary period of 6 months and based on business needs.

Compensation & Benefits

• Starting Salary: $ 52,993 up for negotiation, offers are extended based on experience, skills internal equity and growth.
• 15 Days of Paid Vacation
• 15 Days Additional Paid Time Off
• Health Benefits
• Employee Assistance Program Access
• RRSP Matching

At Feed Nova Scotia, we prioritize cultivating a diverse and inclusive workforce, understanding its critical role in driving innovation and fostering a sense of belonging. Our commitment extends to creating a work environment that authentically represents the communities we serve.

We welcome applications from all interested individuals, placing a particular emphasis and priority for candidates from historically excluded groups. We actively encourage submissions from those identifying as African Nova Scotian, Mi’kmaq, Black, racialized, Indigenous/First Nation, a person with disability, 2SLGBTQIA+, and newcomers to Canada. We invite you to share this information in your cover letter or resume, and we invite you to express your pronouns.