Events Assistant

Feed Nova Scotia; Dartmouth; On-site; CAD 57,859,000 - 66,125,000; Full time

Job summary

Feed Nova Scotia is seeking an Events Assistant to support community fundraisers and food drives from October to December. This full-time contract position emphasizes hands-on coordination, volunteer supervision, and donor engagement in Dartmouth, NS.

You'll work with the Philanthropy and Engagement team, handle on-site setup and teardown, track donations, and help create meaningful stories about our impact while ensuring volunteers feel valued and supported.

Qualifications

• Strong organizational skills and attention to detail.
• Excellent communication and customer service, in person and by phone/email.
• Able to coordinate tasks and support volunteers in a positive, inclusive manner.
• Represent Feed Nova Scotia confidently to donors, partners and community members.
• Strong problem-solving, adaptable to changing priorities during events.
• Independent, proactive, with sound judgment.
• Respect for privacy and confidentiality.
• Commitment to equity, diversity, and inclusion.

Responsibilities

• Support community fundraisers and food drives as part of the Philanthropy and Engagement team.
• Provide on-site support including event setup, teardown, and volunteer supervision.
• Coordinate volunteers with HR, Equity and Culture teams and give orientation.
• Capture donor and volunteer feedback and share stories of community impact.
• Maintain event records and assist with reporting and donations.

Skills

Organizational skills

Communication

Customer service

Volunteer coordination

Team coordination

Problem solving

Independence

Discretion/Confidentiality

DEI commitment

Job description

Events Assistant

Full-Time, Contract Position – 37.5 hours per week Events Assistant (Seasonal – October to December)

About Feed Nova Scotia

At Feed Nova Scotia, we work to increase food access while advocating for long-term solutions to hunger and poverty. We’re fortunate to be the charity of choice for many local businesses, schools, and community groups that care deeply about their neighbors. Together, these community fundraisers and food drives raise more than $1.2 million annually, making a meaningful impact across the province.

The Events Assistant plays a key role in ensuring every community-led initiative runs smoothly and that organizers, donors, and volunteers feel supported and appreciated. This is a dynamic, hands-on role that brings our mission to life during one of the busiest and most inspiring times of the year.

What You’ll Do

The Events Assistant is a member and working alongside Feed Nova Scotia’s Philanthropy and Engagement team, playing a hands-on role in supporting community fundraisers and food drives that strengthen our mission and community impact. As an ambassador for Feed Nova Scotia, they build meaningful connections with community members, donors, volunteers, and event partners while sharing information about our work and inspiring community support.

They respond to inquiries from groups and individuals interested in organizing events and help structure initiatives for success. This includes providing on-site support such as event setup and teardown, supervising and guiding volunteers, collecting donations, and reconnecting with past organizers to renew relationships. With support from the Human Resources, Equity and Culture team, they help coordinate volunteers and provide orientation and role guidance, ensuring each person feels equipped and valued in their contribution.

The Events Assistant shares key event details with organizers, captures stories of community impact, gathers donor and volunteer feedback, and communicates consistent, inspiring messages about our mission. They may also conduct thank-you visits to community and retail partners to express appreciation for their support.

This role provides administrative and logistical support, including maintaining accurate event records, tracking and replenishing supplies, and assisting with event reporting and donation preparation.

Availability

Schedule flexibility is essential to this role. Candidates must be available to support scheduled community events, including evenings and weekends. Work schedules can be planned in advance for the duration of the contract.

Training will take place Monday to Friday, 8:30 a.m. to 4:30 p.m. Following training, regular hours will transition to Thursday through Monday, typically between 10:00 a.m. and 8:00 p.m., with shifts averaging 7.5 hours per day.

What You Bring

• Strong organizational skills and attention to detail.
• Excellent communication and customer service skills, both in person and through phone and email.
• Ability to provide clear direction, coordinate tasks, and support volunteers in a positive and inclusive manner.
• Confidence representing Feed Nova Scotia, engaging with community members, donors, and event partners, and capturing photos and stories that highlight community impact.
• Strong problem-solving skills and the ability to adapt to changing priorities and unexpected situations during events.
• Ability to work independently, take initiative, and exercise sound judgment.
• High level of integrity, discretion, and respect for privacy and confidentiality.
• Commitment to equity, diversity, and inclusion in all aspects of their work.
• Experience coordinating volunteers, supporting community events, or working in a customer-facing environment would be an asset.

Important Information to know about the Events Assistant position

Transportation Requirements

This position requires transporting event supplies to and from offsite events and working from remote locations. Access to a reliable personal vehicle is necessary. The successful candidate must also be eligible to drive the Feed Nova Scotia events van and be added to the organization’s vehicle insurance policy. This requires a valid driver’s license and a recent driver’s abstract demonstrating a clean driving record for at least three years. Feed Nova Scotia will cover the cost of the driver’s abstract.

When a personal vehicle is used for work purposes, mileage needs to be tracked by the Events Assistant and will be reimbursed at a rate of $0.58/km.

Compensation

The rate of pay for this position is $21.96/hr, plus 4% (in lieu of earned vacation), paid out on a biweekly basis.

Summary

If you require accommodation during any stage of the recruitment process, please contact our Human Resources, Equity & Culture Team by emailing [e-mail] or by calling 902-457-1900. We are committed to providing an inclusive and accessible experience for all candidates.

At Feed Nova Scotia, we prioritize cultivating a diverse and inclusive workforce, understanding its critical role in driving innovation and fostering a sense of belonging. Our commitment extends to creating a work environment that authentically represents the communities we serve.

We welcome applications from all interested individuals, placing a particular emphasis and priority for candidates from historically excluded groups. We actively encourage submissions from those identifying as African Nova Scotian, Mi’kmaq, Black, racialized, Indigenous/First Nation, a person with disability, 2SLGBTQIA+, and newcomers to Canada. We invite you to share this information in your cover letter or resume, and we invite you to express your pronouns.