Human Resources Project Coordinator

Brunel; Montreal; On-site; CAD 60,000 - 80,000; Full time

Job summary

A global biopharmaceutical company is hiring a bilingual Human Resources Project Coordinator. The role involves coordinating project schedules, documentation, and communications while ensuring adherence to HR policies. Ideal candidates will have a degree and experience in HR project coordination, excellent communication skills, and proficiency in both English and French.

Qualifications

• 2–4 years of experience coordinating HR projects, preferably benefits or RFP-driven initiatives.
• Strong verbal and written skills in French and English.

Responsibilities

• Define and monitor project scope, milestones, deliverables, and dependencies.
• Serve as liaison between HR leadership, vendors, and internal teams.
• Verify all project activities adhere to HR policies and regulations.

Skills

Communication

Problem-Solving

Critical Thinking

Project Management

Attention to Detail

Education

Bachelor’s degree in Commerce, Economics, Business Administration, or related field

Tools

Microsoft Office (Word, Excel, PowerPoint)

HRIS platforms (e.g., Workday, SAP)

Job description

Introduction

We are currently hiring a bilingual Human Resources Project Coordinator for our client - a global scaled biopharmaceutical company. This role is a match for someone passionate about overseeing project scheduling, documentation, communications, and ensuring alignment with HR policies and company objectives throughout the RFP process and implementation. If you thrive in a fast-paced, collaborative environment and enjoy problem-solving, this role is for you!

Responsibilities

Project Planning & Tracking

• Define and monitor project scope, milestones, deliverables and dependencies
• Maintain detailed project plans, timelines and status updates

Coordination & Documentation

• Prepare and update project artifacts: task lists, Gantt charts, meeting minutes and progress reports
• Review vendor materials and draft feedback on RFP submissions

Stakeholder Engagement

• Serve as liaison between HR leadership, external vendors and internal teams
• Schedule and facilitate project meetings, ensuring clear agendas and action items

Process Improvement

• Identify opportunities to streamline project workflows and documentation practices
• Assist in developing templates and tools to enhance team efficiency

Compliance & Quality

• Verify all project activities adhere to AbbVie’s HR policies, Quebec and federal regulations
• Support audit readiness by organizing records and evidence of compliance

Requirements

• Bachelor’s degree in Commerce, Economics, Business Administration, or related field
• 2–4 years of experience coordinating HR projects, preferably benefits or RFP-driven initiatives
• Proven ability to manage multiple tasks, meet tight deadlines and produce clear, concise reports
• Strong verbal and written communication skills in both French and English
• Proficiency with Microsoft Office (Word, Excel, PowerPoint) and familiarity with HRIS platforms (e.g., Workday, SAP)
• Previous exposure to the pharmaceutical, biotech or medical device industries is an asset
• Hands‑on experience with benefits vendors and RFP evaluation processes
• Knowledge of Quebec’s francisation program and local HR compliance requirements
• Strong technical skills and comfort navigating multiple systems and browsers.
• Excellent communication, problem-solving, and critical thinking skills.
• High attention to detail and ability to prioritize tasks effectively.
• Ability to work in a team-oriented, high-engagement environment
• Strong sense of ownership, accountability, and urgency in issue resolution.

What We Offer

Why apply through Brunel? Finding the next step in your career can be a fulltime job in itself. We manage the process for you: from submitting your resume to coordinating interviews to extending offers and assisting with on-boarding. We’ll get you going while you get on with the job.

About Us

Brunel has a reputation for working with some of the best in the business. That’s what we continually strive for. Over 45 years, we’ve created a global network of interesting clients and talented individuals working together through a vast array of services.