Human Resources Payroll Assistant

Saskatchewan Workers' Compensation Board; Regina; On-site; CAD 50,000 - 65,000; Full time

Job summary

A leading organization is seeking a Payroll Assistant to manage payroll changes, verify outputs, and oversee claims processes at their Regina Head Office. The ideal candidate will have a strong educational background in payroll and financial accounting, along with related experience in payroll calculations and reporting. Join a dynamic team committed to accuracy and efficiency in a critical support role.

Qualifications

• Experience with payroll adjustments, overtime, and tax calculations.
• Ability to generate financial information into reports and spreadsheets.
• Typing speed of 35 net words per minute.

Responsibilities

• Sorts and organizes payroll change forms and employee information.
• Calculates and enters payroll and benefits information into the system.
• Prepares month-end, quarterly, and yearly reports including reconciliations.

Skills

Payroll calculations

Financial reporting

Organization

Clerical ability

Education

Two years post-secondary education

Job description

Payroll Assistant

Permanent Appointment

Regina Head Office

Job Summary:

Sorts and organizes all payroll change forms, employee information changes and benefit forms. Manages the Bring Forward Payroll system for all payroll changes. Calculates and enters payroll and benefits information into a computerized payroll system, and verifies output. Generates, balances and distributes a variety of payroll and benefit reports, cheque advices, and statistical summaries.

Duties & Responsibilities:

1. Receives, sorts and distributes all payroll change forms and benefit forms.
2. Gathers information, calculates and enters payroll and benefit entries including CVA, TPHD, Overtime, Dental, New Hires, Increments/Merit increases, PC and Fitness Equipmentpurchases, Sick leave and Vacation time taken and adjustments. Verifies and checks entries.
3. Manages the monthly increment process for in-scope employees.
4. Responds to inquiries from staff concerning payroll or redirectsto other team members.
5. Maintains the WCB Claim process, Union Leave process and JJEC process.
6. Produces the payroll advices and distributes to employees with all adjustment information copied to the employee.
7. Manages the Bring Forward system for all payroll changes.
8. Balances vendor reports and prepares cheque advices to vendors.
9. Maintains all employee personnel and payroll files and files bi-weekly payroll documents.
10. Prepares month-end, quarterly and yearly reports including reconciliations.
11. Organizes work priorities to meet bi-weekly and other deadlines.
12. Maintains knowledge of payroll guidelines and payroll computer system.
13. Documents and updates procedure manual and forms as required.
14. Provides back-up for Payroll Administrator as required.

Qualifications:

Two (2) years post-secondary education, including payroll classes and financial accounting classes and office education.

Supplemented with one (1) year successful experience demonstrating the ability to do the following:

• Payroll calculations, including pay adjustments, overtime, overpayments, increments and tax calculations.
• Generate financial information into spreadsheets – including reports and statistical summaries.
• Typing speed of 35 net words per minute.
• A proven ability to organize work and complete assigned tasks efficiently, accurately and within established deadlines.
• Proven ability to follow policies and procedures including Canadian Revenue Agency (CRA), labour legislation, Canadian Payroll Association (CPA) guidelines, benefit policies and the collective agreement.
• Demonstrated sound judgment and a high level of clerical ability.

Salary:

$50,905.40 - $64,965.68 per year

Applications:

It is the responsibility of the applicant to ensure that the application is received through the online application system prior to close. Each application must include a cover letter explaining how each qualification is met and an updated resume.

The Saskatchewan Workers' Compensation Board is committed to achieving a representative workforce. Members of designated groups (women, aboriginal people, people with disabilities and visible minorities) are encouraged to apply.

Application Deadline: June 22, 2025