Human Resources Information System Coordinator

YNCU; Kitchener; Hybrid; CAD 65,000 - 70,000; Full time

Job summary

Your Neighbourhood Credit Union (YNCU) is seeking an HR Coordinator, Data and Systems to ensure seamless HRIS integration, real-time reporting, and analytics across the organization. You will optimize HR technology, automate processes, and support recruitment, benefits, and recognition programs.

Working hybrid from Sault Ste. Marie or Kitchener, ON, you will collaborate with HR and IT to drive improvements, manage data integrity, and deliver high-quality HR services to employees and stakeholders.

Qualifications

• Post-secondary degree/diploma in a Human Resources, Business-related field, Data Analytics, Information Systems, Computer Science, or a related field
• Experience in HR, HR Operations, HR systems, analytics, payroll, or a related field
• Advanced Excel skills and a passion for working with data
• Experience creating reports, dashboards, and meaningful business insights
• Strong analytical, problem-solving, and organizational skills
• Excellent attention to detail and a commitment to accuracy
• Experience working with HRIS platforms, preferably Dayforce
• Strong written and verbal communication skills
• The ability to manage multiple priorities and work effectively with cross-functional partners
• Must be bondable

Responsibilities

• Oversee the daily operation of HRIS, including customization, development, maintenance, and data management.
• Generate various monthly, quarterly, annual and ad hoc HR reports, including employee details and usage reports.
• Process employee data such as new hires, departures, leaves, wage changes, benefit and pension enrolments, working hours, entitlements and other HR-related information.
• Lead and/or support HRIS upgrades, projects and system integrations.
• Create and manage user accounts, update employee information, and manage access permissions.
• Perform system upgrades, troubleshoot issues, and provide technical support as needed.
• Collaborate with HR, IT, and management to identify system improvements and enhancements; serve as an SME for core HR modules.
• Identify areas for improvement within HR processes and recommend enhancements using HRIS functionalities.
• Ensure the accuracy and security of HR data by conducting regular audits and maintaining data integrity.
• Train system users on functionalities and new features along with benefits of HRIS.
• Ensure the HRIS complies with relevant legislation and data protection requirements.
• Support the day-to-day management of our employee recognition platform and ensure the platform is accurate.
• Work with HR and other stakeholders to streamline HR processes and data integration with other systems.
• Provide excellent client service to internal and external parties and maintain effective relationships with client groups.
• Be aware of enterprise risk management issues as they relate to Human Resources.

Skills

Advanced Excel

Data analytics

Reporting & dashboards

Strong communication

Attention to detail

Cross-functional collaboration

Multi-tasking

Education

Post-secondary HR/Business/Data Analytics degree

Tools

Dayforce

Job description

Human Resources (HR) Coordinator, Data and Systems

Posting #:26-78

Location:Hybrid, Sault Ste. Marie, ON or Kitchener, ON (position will require some on-site work at either of our corporate locations).

Reports to:Supervisor, Total Rewards

Are you a community-minded person that’s passionate about investing locally and giving back to your community? Do you like working with other awesome and like-minded people toward a common goal?

Here at Your Neighbourhood Credit Union (YNCU), we are all about putting our money where our mouth is and keeping our dollars local and investing back into our members, staff, and community; and we are looking for people like you to join our team.

The Role

The HR Coordinator, Data and Systems plays an essential role in ensuring HR data systems are seamlessly integrated across the organization and providing real-time information to drive smart business decisions. The HR Coordinator has a natural curiosity for understanding how things work and are always looking for opportunities to improve processes through automation. This position is responsible for managing and optimizing HR technology systems to ensure they meet the needs of the organization. In addition, this position plays an important role in a variety of Human Resources programs and processes, including but not limited to recruitment, benefit and pension administration, recognition platform management, as well, helping to enhance HR analytics and analyze data and systems to find smart ways to deliver HR services.

KEY RESPONSIBILITIES:

• System Management: Oversee the daily operation of HRIS, including customization, development, maintenance, and data management.
• Reporting: Generate various monthly, quarterly, annual and ad hoc HR reports, including employee details and usage reports.
• Data Processing: Process employee data such as new hires, departures, leaves, wage changes, benefit and pension enrolments, working hours, entitlements and other HR-related information.
• Project Management: Lead and/or support HRIS upgrades, projects and system integrations.
• User Account Management: Create and manage user accounts, update employee information, and manage access permissions.
• System Maintenance: Perform system upgrades, troubleshoot issues, and provide technical support as needed.
• System Improvements and Optimization: Collaborate with HR, IT, and management to identify system improvements and enhancements. Serve as an SME for various core HR modules and support system testing, upgrades and implementation activities.
• Process Improvement: Identify areas for improvement within HR processes and recommend enhancements using HRIS functionalities.
• Data Integrity: Ensure the accuracy and security of HR data by conducting regular audits and maintaining data integrity.
• Training: Train system users on functionalities and new features along with benefits of HRIS.
• Compliance: Ensure the HRIS complies with relevant legislation and data protection requirements.
• Recognition: Support the day-to-day management of our employee recognition platform and ensure the platform is accurate, while supporting users, maintain content and data, monitor activity, and identify opportunities to improve the employee experience.
• Work in partnership with HR and other stakeholders to streamline HR processes and data integration with other systems.
• Provide excellent client service to internal and external parties and maintain effective relationships with various client groups.
• Be aware of enterprise risk management issues as they relate to Human Resources.

This position is for an existing vacancy within our team.

What we are looking for:

• Post-secondary degree/diploma in a Human Resources, Business-related field, Data Analytics, Information Systems, Computer Science, or a related field
• Experience in HR, HR Operations, HR systems, analytics, payroll, or a related field
• Advanced Excel skills and a passion for working with data
• Experience creating reports, dashboards, and meaningful business insights
• Strong analytical, problem-solving, and organizational skills
• Excellent attention to detail and a commitment to accuracy
• Experience working with HRIS platforms, preferably Dayforce
• Strong written and verbal communication skills
• The ability to manage multiple priorities and work effectively with cross-functional partners
• Must be bondable

Why work at YNCU?

YNCU employees get to be a part of the growing credit union movement and help us get the word out on why banking locally is so important. We're your friendly, helpful, and financially savvy neighbour who provides tailored financial services to our members, supports small businesses, creates local jobs, and gives back to causes that matter. Through our Good Neighbours Employee Volunteer Program and Monthly Staff Donation Draws, we even let you choose the causes we donate to and support. YNCU is recognized for the following:

• B Corp Certified
• Competitive Compensation, Incentive Programs and Benefits
• 7% matching pension
• Benefits are 100% paid for by YNCU
• Wellness Initiatives including our Employee and Family Assistance Program, premium membership for Calm, Consult+, and LIFT Virtual Fitness
• Training and Development Opportunities
• Community Sponsored Events Employee and paid Volunteer opportunities
• Opportunities to get involved with fun and meaningful committees
• Free banking account
• Discounted Employee Rates

Salary range: 65,000-70,000

The compensation offered to the successful applicant for this role will be determined by the candidate’s relevant skills and experience and internal equity. More information about our total rewards package will be available during the hiring process.

YNCU strives to be a diverse workplace reflective of the communities that we live in. We are committed to a diverse workforce and invite everyone to apply. YNCU makes hiring decisions solely on qualifications, merit, and business needs at the time.

YNCU is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, colour, sex, gender, religion, sexual orientation, national origin, disability, pregnancy, or any other protected characteristic as outlined by national, provincial, or municipal laws. This applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, and training.

Your Neighbourhood Credit Union will provide accommodations for persons with disabilities, where needed, to support their participation in our recruitment process. Please contact Human Resources at [e-mail].