Human Resources (HR) Administration (Admin) Assistant

City of Lincoln; Guelph; On-site; CAD 51,000 - 62,000; Full time

Benefits offered by this job

Competitive salary

Health & Dental Benefits

EFAP

Paid Time Off

Learning & Development Opportunities

Supportive workplace

Job summary

Community Living Guelph Wellington (CLGW) is seeking an HR Admin Assistant with 1–2 years of experience to join our not-for-profit team. You’ll support recruitment, payroll, records and training in a people‑first environment.

You’ll work closely with the HR team to ensure accurate documentation, timely communication, and a positive employee experience across our programs and services in Guelph and the surrounding communities.

Qualifications

• 1–2 years in HR or admin roles preferred.
• Strong organizational skills and detail orientation.
• Excellent verbal and written communication.
• Ability to manage multiple priorities in a fast-paced environment.

Responsibilities

• Provide admin support across recruitment, HR operations, training, and payroll.
• Coordinate training scheduling, reminders, and follow-ups.
• Maintain accurate employee records and new hire documents.
• Assist with candidate screening, interviews, and orientation.
• Monitor HR and Payroll inboxes and respond to inquiries.
• Assist with leaves, disability claims, and benefits enrolments.
• Enter data in HR systems and track HR statistics.
• Prepare ROEs and process expenses.

Skills

1–2 years HR experience

Organizational skills

Attention to detail

Verbal & written communication

Customer-service orientation

Independent with team collaboration

Adaptability & willingness to learn

Education

Post-secondary HR education

Job description

At Community Living Guelph Wellington (CLGW), we support more than 900 people with developmental disabilities to live, work, and thrive in their communities. As a not-for-profit organization, our focus is simple: people first.

Behind every program, every service, and every success story is a team of dedicated employees. We’re looking for an HR Admin Assistant with 1–2 years of experience who is organized, people-focused, and ready to grow their HR career while contributing to meaningful, community-based work.

Why You’ll Love This Role

This is more than an administrative position—it’s an opportunity to be part of something bigger.

You’ll gain hands‑on experience across a variety of HR functions while helping ensure employees feel supported, informed, and set up for success. Your work will help strengthen our workforce and, ultimately, the quality of support we provide to the people and communities we serve.

What You’ll Do

As a key member of the HR team, you’ll provide administrative support across recruitment, HR operations, disability management, training, and payroll.

Your responsibilities will include:

• Coordinate and track employee training, including scheduling, reminders, and follow‑ups
• Maintain accurate employee records, new hire documentation, and training files
• Support recruitment by screening resumes, contacting candidates, coordinating interviews, and assisting with orientation
• Monitor HR and Payroll inboxes and respond to employee and supervisor inquiries
• Support employee leaves by communicating next steps and following up on required documentation
• Assist with workplace injury and disability claims, including submissions to third‑party providers
• Support benefits administration, including enrolments, changes, and follow‑ups
• Enter and maintain accurate information in HR systems and track HR statistics
• Prepare Records of Employment (ROEs) and process expenses
• Track workplace injuries, absences, and incidents using internal systems and spreadsheets
• Conduct system audits and assist with reporting and HR projects
• Provide administrative backup and support across HR functions as needed

What You Bring

• Post‑secondary education in Human Resources or a related field
• 1–2 years of HR or administrative experience
• Strong organizational skills and exceptional attention to detail
• Ability to manage multiple priorities and meet deadlines in a fast‑paced environment
• Excellent verbal and written communication skills
• A professional, collaborative, and customer‑service‑focused approach
• A high level of accuracy, accountability, initiative, and discretion
• Ability to work independently while contributing effectively to a team
• Flexibility, adaptability, and a willingness to learn

What We Offer

We believe that when employees feel supported, they can do their best work. That’s why CLGW offers:

• Competitive salary: $56,472 per year
• Health & Dental Benefits – coverage to support your well‑being
• Employee & Family Assistance Program (EFAP) – confidential counselling and support services
• Paid Time Off – including vacation and sick days
• Learning & Development Opportunities – build your skills and advance your HR career
• A supportive, team‑oriented workplace where your contributions are valued

Why CLGW?

• Make a meaningful difference in the lives of people in your community
• Work for a mission‑driven, not‑for‑profit organization where people come before profit
• Be part of a collaborative and inclusive team that values respect, belonging, and community
• Develop your HR skills through hands‑on experience across multiple areas of human resources
• Build a career with purpose

Our Commitment to Equity, Diversity & Inclusion

CLGW is committed to building an inclusive, diverse, and equitable workplace that reflects the communities we serve. We welcome applications from individuals of all backgrounds, including but not limited to Indigenous peoples, racialized persons, persons with disabilities, members of the 2SLGBTQIA+ community, and individuals with lived experience.

Accessibility & Accommodations

CLGW is committed to providing accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). If you require accommodation at any stage of the recruitment process, please let us know. We will work with you to meet your needs in a respectful and timely manner.