Human Resources Coordinator, (.75 FTE, 12-months)

Light Magazine; Surrey; On-site; CAD 50,000 - 65,000; Full time

Job summary

Light Magazine is seeking an HR Coordinator in Surrey, BC to manage recruitment, onboarding, employee records, and benefits administration. The role upholds a Christian education focus and requires active participation in a Pentecostal/Charismatic faith and local church involvement.

The successful candidate will handle HR operations, provide staff support, ensure policy compliance, and contribute to a positive employee experience in a faith-based educational environment.

Qualifications

• Provide a current Criminal Record Check
• Demonstrate strong interpersonal skills
• Excellent written and verbal communication skills
• Proficiency with Microsoft Office or Google Suite
• Strong organizational, prioritization and multitasking abilities
• Support Pentecostal/Charismatic faith statement and church involvement

Responsibilities

• Assist in recruitment: job postings, resume screening, interview scheduling, background checks
• Coordinate onboarding for new hires: documentation, orientations, transition to school
• Draft and review employment contracts for new hires and updated contracts
• Maintain employee records in Payworks and physical files; handle confidential information
• Support benefits administration: enrollment, changes, terminations, inquiries
• Provide day-to-day HR support on policies, procedures, and programs
• Ensure compliance with provincial and federal employment laws and school policies; assist with audits and reports
• Collaborate with payroll to ensure accurate staff payroll processing and vacation coverage

Skills

Interpersonal skills

Communication skills

Organizational skills

Multitasking

Team player

Confidentiality

Microsoft Office

Google Suites

Tools

Microsoft Office Suite

Google Workspace

Job description

Position Overview

The HR Coordinator plays a pivotal role in managing HR functions including recruitment, onboarding, employee records, and benefits administration. This position is responsible for ensuring that HR operations run smoothly and efficiently, providing support to employees and management, and contributing to the overall employee experience.

The ideal candidate will possess a strong commitment to Christian values, and a proven track record in coordinating Human Resources.

If you are a dedicated individual with a heart for Christian education

Candidates must

• Support a Pentecostal / Charismatic statement of faith and participate in a local church
• Provide a current Criminal Record Check
• Demonstrate strong interpersonal skills
• Possess excellent written and verbal communication skills
• Possess competence in Microsoft Office Suites and/or Google Suites
• Have strong organizational, prioritization and multitasking skills

Recruitment & Onboarding

• Assist in the recruitment process, including job posting, screening resumes, scheduling interviews, and conducting background checks
• Coordinate the onboarding process for new hires, including preparing new employee documentation, facilitating orientations, and ensuring a smooth transition into the school
• Draft and review employment contracts for both new hires and current employees who require updates or changes to their contracts
• Prepare and provide employment letters for employees upon request, ensuring accuracy and timely delivery

Employee Records Management

• Maintain accurate and up-to-date employee records in school and provincial-based systems (Payworks, physical files, BCIT)
• Handle confidential information with discretion and maintain confidentiality of personnel information
• Assist with audits and compliance reports as needed

Benefits Administration

• Support the administration of employee benefits programs, including enrollment, changes, and terminations
• Serve as a point of contact for employee benefits inquiries, providing information and assistance as needed
• Coordinate with benefits providers to resolve issues and ensure timely processing

HR Support

• Provide day-to-day HR support to employees, addressing questions related to policies, procedures, and programs

Compliance & Reporting

• Ensure compliance with provincial and federal employment laws and regulations
• Prepare and submit required reports to regulatory agencies as needed
• Assist in developing and updating HR policies and procedures to reflect changes in employment laws or school-based policies

Payroll Support

• Work closely with the payroll coordinator to ensure staff payrolls are processed accurately through timely communication including occasionally processing payroll for vacation coverage, as needed

Desired Attributes

• Have an understanding of and commitment to Christian Education
• Actively and personally support a Pentecostal/Charismatic statement of faith
• Be a team player
• Have excellent communication skills
• Passionate about educational excellence and innovation
• Strong analytical skills and attention to detail
• Flexible and adaptable, with a willingness to embrace new challenges

Skills

• Strong organizational and multitasking abilities
• Excellent communication and interpersonal skills
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
• Ability to handle sensitive information with confidentiality and professionalism
• Detail-oriented with a high level of accuracy

This is a 12-month position and includes a benefits package.

Address: 10238 168 St
Surrey
British Columbia
V4N 1Z4
Canada