HR & Administrative Coordinator

John Howard Society of Okanagan & Kootenay; Kelowna; On-site; CAD 38,000 - 44,000; Full time

Benefits offered by this job

Competitive wages

Extended health and dental benefits

RRSP matching

3 weeks vacation and personal time off

Job summary

John Howard Society of Okanagan & Kootenay is seeking an HR & Administrative Coordinator to join our Kelowna team. This role emphasizes organization, recruitment support, onboarding, and diligent records management within a purpose-driven organization.

The position offers diverse responsibilities, including benefits administration, training coordination, and HR process improvements, with collaboration across leadership and the HR Advisor.

Qualifications

• Post-secondary education in HR, business administration, office administration, or related field.
• Broad HR or administrative responsibilities experience.
• Proficiency with Microsoft Office & Outlook; ability to learn new platforms (recruitment, payroll, communications).
• Understanding of employment laws (BC Employment Standards Act, Work Safe BC, BC Human Rights Code).
• Strong written and verbal communication skills.
• Ability to address HR-related issues and implement effective solutions.
• Sound judgement, attention to detail, and confidentiality.
• Self-driven, organized, and able to manage multiple priorities.
• Analytical, critical thinking, and problem-solving skills.
• Personal integrity, accountability, and professionalism under pressure.
• Ability to work independently while contributing to a team.

Responsibilities

• Coordinate recruitment activities, including screening, interviews, communications, and reference checks.
• Prepare employment agreements, job descriptions, onboarding packages, and employee documentation.
• Support onboarding and orientation processes for new hires.
• Maintain confidential employee records and personnel files.
• Assist with benefits administration, employee enrollment, and HR reporting.
• Monitor training requirements and coordinate training activities.
• Help develop and improve HR processes, procedures, and resources.
• Collaborate on resolving employee-related issues.
• Track deadlines and ensure timely completion of information.
• Support leadership with administrative projects and continuous improvement initiatives.
• Assist with policy, procedure, and document development.
• Provide occasional payroll support.

Skills

Microsoft Office

Outlook

Written communication

Verbal communication

Time management

Education

Post-secondary education in HR/Business/Admin

Job description

Organized. Driven. People-Focused.

Are you the person who loves keeping things organized, moving projects forward, and ensuring nothing falls through the cracks?

John Howard Society of Okanagan & Kootenay is seeking an HR & Administrative Coordinator to join our team in Kelowna, BC. This role is ideal for someone with exceptional organizational and administrative skills who enjoys supporting people, processes, and projects.

While direct experience in Human Resources is an asset, it is not required. We are looking for someone with a strong administrative foundation, excellent attention to detail, initiative, and a willingness to learn. This role offers a unique opportunity to build a rewarding career while contributing to a purpose-driven organization that makes a meaningful impact in our communities.

About the Position

As the HR & Administrative Coordinator, you will support a wide range of human resources and administrative functions that help keep our organization running smoothly. You'll work closely with the Human Resources Advisor and leadership team to coordinate recruitment, onboarding, employee documentation, training administration, reporting, and operational projects.

This is a highly collaborative role that requires strong planning, communication, and follow-through skills. No two days are exactly the same, making it an excellent opportunity for someone who enjoys variety and taking ownership of important organizational processes.

Key Responsibilities

• Coordinate recruitment activities, including screening, interviews, candidate communications, and reference checks.
• Prepare employment agreements, job descriptions, onboarding packages, and employee documentation.
• Support new hire onboarding and orientation processes.
• Maintain accurate and confidential employee records and personnel files.
• Assist with benefits administration, employee enrollment, and HR reporting.
• Monitor employee training requirements and coordinate training activities.
• Help develop and improve HR processes, procedures, and resources.
• Collaborate on identifying and resolving employee-related issues.
• Track deadlines and ensure required information is completed on time.
• Support leadership with administrative projects and continuous improvement initiatives.
• Assist with policy, procedure, and document development.
• Provide occasional support for payroll and other operational functions.

What We're Looking For

• Post-secondary education in Human Resources, Business Administration, Office Administration, or a related field.
• Related experience involving a broad range of HR or administrative responsibilities.
• Proficiency with Microsoft Office & Outlook; ability to learn new platforms (recruitment, payroll, communications).
• Understanding of employment laws (BC Employment Standards Act, Work Safe BC, BC Human Rights Code).
• Strong written and verbal communication skills.
• Ability to address HR-related issues and implement effective solutions.
• Sound judgement, attention to detail, and confidentiality.
• Self-driven, organized, and able to effectively manage multiple priorities.
• Analytical, critical thinking, and problem-solving skills.
• Personal integrity, accountability, and professionalism under pressure.
• Ability to work independently while contributing positively to a team environment.

Job Conditions

• Must be able to clear Criminal Record Check (including Vulnerable Sector).
• Ability to work on-site, Monday to Friday business hours in downtown Kelowna office.
• Ability to work effectively with people from diverse backgrounds.
• Completion of selected Training modules for Introduction to Homelessness Sector within first 30 days.

Why Work with Us?

• Rewarding opportunity to drive a positive impact on our organization and communities we serve.
• The opportunity to build practical HR experience.
• A collaborative and supportive team environment.
• Competitive wages within the sector ($27.32-$31.69/hr based on experience)
• Extended health and dental benefits.
• RRSP matching.
• 3 weeks' vacation and personal time off.

While we thank all applicants for their interest, only selected candidates will be contacted for interview.