Human Resources Coordinator

Blue Moon Metals; Toronto; Hybrid; CAD 55,000 - 70,000; Full time

Job summary

Blue Moon Metals Inc. in Toronto, Ontario seeks a Human Resources Coordinator to provide administrative and operational HR support across the employee life cycle.

The role involves onboarding/offboarding, records management, benefits administration, payroll preparation, and coordinating training and employee events in a hybrid office model. You will support SAP SuccessFactors, maintain HR data integrity, and collaborate with site teams to streamline HR processes while ensuring compliance and

Qualifications

• Undergraduate degree in Business Administration, or Commerce with HR focus.
• CHRP certification is an asset.
• Minimum 3 years’ experience in Human Resources as a coordinator in a large organization with international operations.
• Advanced proficiency in Microsoft Office Suite (Excel, Word, Visio, PowerPoint, Outlook).
• Advanced proficiency in SAP SuccessFactors or similar HRIS is an asset.
• Knowledge of SharePoint and corporate travel tools is an asset.

Responsibilities

• Coordinate onboarding and offboarding for employees, contractors, consultants, and temporary staff, collaborating with TA and hiring managers.
• Validate and set up SAP SuccessFactors, corporate travel, and group benefits arrangements.
• Identify and implement process improvements to enhance the employee experience.
• Prepare employment agreements, letters, personnel records, and HR documents as required.
• Manage the HR SharePoint library and ensure tools are current.
• Support SAP SuccessFactors implementation, including data management and reporting; coach users.
• Assist with benefits administration and respond to HR policy inquiries.
• Prepare workforce analytics and support special HR projects.
• Organize and conduct exit interviews; provide insights to management.
• Maintain training records, certifications, licenses, and compliance tracking.
• Assist payroll preparation by maintaining accurate employee data.
• Coordinate meetings, trainings, events, and engagement activities.

Education

Undergraduate degree in Business Administration, or Commerce with a concentration in Human Resources or related discipline

Microsoft Office Suite

Tools

SAP SuccessFactors

SharePoint

Job description

Location: Blue Moon Metals, Corporate office, Toronto ON
Department: Human Resources
Reports To: Human Resources Director

Schedule: Full Time, hybrid (i.e. 2-3 days per week in office, 2-3 days per week remote)

Position Summary

Based in the corporate office, the Human Resources Coordinator provides administrative and operational HR support throughout the employee life cycle. The role supports onboarding and offboarding, employee records, benefits administration, payroll preparation, workforce logistics, reporting, compliance, and event coordination, with close attention to processes and opportunities to improve the employee experience. As a key employee contact, the Coordinator supports efficient HR service delivery in the corporate office and coordinates with and supports Blue Moon’s operating sites as required.

Key Responsibilities

• Coordinate onboarding and offboarding activities for employees, contractors, consultants, and temporary personnel. This includes effectively communicating with Talent Acquisition and hiring managers about onboarding/offboarding plans and new hire set-ups, acting as a point of contact for incoming employees, document collection and verification and coordination of key activities to create a strong employee experience, including any follow-up post-onboarding.
• Effectively manage the systems integration process for new hires, including validation of set-up details for SAP SuccessFactors set-up, corporate travel, group benefits providers and brokers
• Proactively identify ways to improve the employee experience through process updates and improvements, communication methods and development of tools.
• Prepare employment agreements, letters, personnel records, promotional, transfer and secondment agreements, and other HR documentation as required.
• Manage the HR SharePoint library to ensure that current tools, templates and files are maintained and/or archived appropriately.
• Support Blue Moon’s on-going SAP SuccessFactors implementation, including data management and validation, reporting and process improvements. Coach new and existing employees on the use of SuccessFactors.
• Support benefits administration and insurance documentation as the point of contact for all benefits questions and general inquiries about HR policies, processes, and procedures, ensuring timely responses.
• Assume responsibility for the accurate, complete, and timely preparation of records, reports, and other documents, including workforce analytics and support for special projects.
• Manage and organize in-person exit interviews and provide insights to management and HR.
• Maintain employee? training records, certifications, licenses, and compliance tracking.
• Assist with payroll preparation by maintaining accurate employee information and supporting payroll submissions.
• Coordinate meetings, training sessions, events, and employee engagement activities, including local events such as Take Your Kids to Work Day, office holiday parties, and other celebrations.
• Assist with employee engagement initiatives or projects and other related tasks as required.

Qualifications and Experience

• Undergraduate degree in Business Administration, or Commerce with a concentration in Human Resources or related discipline.
• CHRP certification is an asset.
• Minimum 3 years’ experience in Human Resources as a coordinator with a large organization with international operations.
• Advanced technical proficiency in Microsoft Office Suite (e.g., Excel, Word, Visio, PowerPoint, Outlook).
• Advanced technical proficiency in SAP SuccessFactors or similar HRIS an asset.
• Knowledge of SharePoint and/or corporate travel tools an asset.

Additional Requirements

• Ability to support both office and site-based workforce needs.
• Flexibility to work up to five (5) days remotely or in-office at the corporate headquarters.
• Occasional travel or flexibility with work/personal schedules may be required to support site activities, recruitment events, training, or employee programs, including meetings outside business hours to accommodate different time zones.

Core Competencies

• Highly developed organizational skills, with the ability to plan and prioritize work, manage competing priorities simultaneously, and meet tight deadlines.
• Excellent written and verbal communication skills, with an emphasis on clarity.
• Proven ability to maintain a high level of confidentiality and exercise sound judgment, tact, and discretion when preparing, disclosing, and handling sensitive information, including confidential employee information.
• Highly developed interpersonal skills and a service-oriented approach, with the ability to establish, grow, and maintain positive, effective working relationships with multiple groups.
• Ability to work independently and collaboratively with a positive attitude in a changing, dynamic business environment, responding to unpredictable activities, meeting changing time demands, and handling pressure and challenges.
• Strong analytical, critical thinking, troubleshooting, and problem-solving skills.
• Commitment to accuracy, attention to detail, compliance, and continuous improvement.

Working Relationships

Reports to: Human Resources Director

Internal contacts: Employees, managers, payroll, finance, operations, and site teams

External contacts: Candidates, contractors, consultants, vendors, benefit providers, educational institutions, and community partners

We are committed to diversity and inclusivity in our hiring practices and encourage applications from all qualified individuals.

This job posting is for an existing vacancy.