Human Resources Coordinator

The Institute for Performance and Learning; Ottawa; On-site; CAD 48,000 - 64,000; Full time

Job summary

Bayshore Healthcare in Ottawa is seeking a Human Resources Coordinator to support day-to-day HR activities at the Branch Office and collaborate on nationwide HR initiatives.

You will handle inquiries about hiring and selection, hire and screen Field employees, arrange interviews, maintain HR files, assist with payroll and benefits inquiries, and participate in Health and Safety programs.

Qualifications

• Minimum two years of progressively responsible HR experience.
• Secondary diploma; HR diploma/degree preferred.
• Bilingual English and French preferred.

Responsibilities

• Handle telephone and written inquiries about hiring and selection of Field employees.
• Hire and screen Field employees; arrange interviews and evaluate tests.
• Document personal information in HR files and complete reference checks.
• Arrange police security clearances and information sessions.
• Maintain HR files including registration, performance reviews, and education documentation.
• Assist with recruitment of Administrative and/or Supervisory staff as needed.
• Schedule Information Sessions and payroll-related tasks; prepare photo IDs.
• Participate in Health and Safety Program as directed.
• Handle payroll and benefits inquiries and assist with forms.
• Handle external reference checks and employment verification.
• Maintain Workers Compensation documentation and modify programs as needed.
• Stay current with provincial Employment Standards, Human Rights, WHS, and Labour laws.
• Assist with discipline and counseling as requested.

Skills

Interpersonal skills

Bilingual English/French

HR information systems

Applicant tracking systems

Team player

Keyboarding

Windows software

Education

HR diploma or degree

Secondary school diploma

Job description

Human Resources Coordinator, under the direction of the Area Director, completes day-to-day human resources activities at the Branch Office and collaborates in relevant National Service Centre initiatives.

• Handle all telephone and written inquiries relating to the hiring and selection of Field employees as requested.
• Hire and screen Field employees according to Bayshore Home Health recruitment and selection policies and procedures and as such:
  • arrange interview schedules
  • interview potential Field employees, administer and evaluate skills tests
  • document personal information in human resources files
  • complete reference checks
  • arrange for police security clearances
  • on the basis of the interview and screening process, arrange for screened applicants to attend the Information Sessions; contact applicants who did not pass the screening process and thank them for their interest in Bayshore Home Health
• Assist with the recruitment and selection of Administrative and/or Supervisory employees as requested by the Area Director.
• Schedule and arrange Information Sessions; conduct specific parts of the Information Session, such as payroll; prepare photo identification cards for Field employees.
• Maintain Field employee human resources files such that all required documentation, including proof of current professional registration, probationary and annual performance reviews, supervisory reports and continuing education documentation are included.
• Maintain past Field employee human resources files in conjunction with the Area Director and ensure that final performance reviews and/or exit interviews are included.
• Participate in or lead the Health and Safety Program as directed by the Area Director.
• Handle payroll and benefits-related inquiries and assist employees to complete forms.
• Handle external requests for reference checks and verification of employment; refer difficult situations to the Area Director.
• Manage Workers Compensation claims documentation including filing reports, follow-up activities; participate in the development of modified work programs as requested.
• Maintain current knowledge of provincial legislation relating to Employment Standards, Human Rights, Workplace Health and Safety, and Labour laws; assist the Area Director to handle real or suspected violations of legislated requirements.
• Assist with discipline and counseling of employees as requested.

Education

Minimum - Secondary School Diploma and completion of a recognized Human Resources diploma or degree program is preferred.

Experience

A minimum of two years progressively responsible and varied human resources experience.

Other Skills and Abilities

Exceptional interpersonal skills and ability to handle difficult situations in an objective consistent format
Ability to work independently and as part of a team; competency in keyboarding and Windows software;
Familiarity with applicant tracking systems, human resource information systems and other HR related software
Ability to operate all standard office equipment; commitment to continued learning.
Bilingualism in English and French (both written and spoken) is preferred.

Bayshore is committed to a high quality and safe environment for both our staff and clients/patients. Dependent upon Provincial government regulations, and the position being applied for, new hires may be required to provide proof of vaccination against illnesses such as COVID-19, Hepatitis, Seasonal Flu etc. Medical exemptions or any other kinds of requested exemptions based upon Human Rights Code will be considered on a case-by-case basis.

At Bayshore Healthcare, our commitment to Equity, Diversity & Inclusion is our strength. This is how we bring our vision of being the difference in the lives of those we care for, work with and in our communities. We have a great sense of pride in creating a culture of belonging, where individual differences are embraced and celebrated, through programs, resources and policies that support each individuals purpose, potential and wellbeing.

Bayshore operates in accordance with the Accessibility for Ontarians with Disabilities Act, and applicable Provincial Human Rights Codes.