Administrative Assistant

Bayshore HealthCare; Fredericton; On-site; CAD 38,000 - 48,000; Full time

Job summary

Bayshore HealthCare in Canada is seeking an organized Administrative Assistant to support the team and keep day-to-day office operations running smoothly.

You will draft and edit correspondence, prepare reports, transcribe meeting minutes, and manage calls, mail, and calendars. The role emphasizes confidentiality, accuracy, and teamwork within a dynamic home health care environment.

Qualifications

• Two years of previous experience as an Administrative Assistant.
• Excellent written and verbal English communication; French is an asset.
• Proficiency with Windows applications, databases, email, and internet.

Responsibilities

• Draft, edit, and prepare correspondence and documents.
• Create and compile reports and materials as requested.
• Transcribe and distribute meeting minutes.
• Screen and redirect incoming phone calls professionally.
• Manage incoming and outgoing mail and courier services.
• Maintain mailing lists and databases.
• Schedule and coordinate appointments and meetings.
• Provide support to external business associates and clients while maintaining confidentiality.
• Maintain confidential files and ensure secure handling of sensitive information.
• Provide coverage for other Administrative roles as needed.
• Participate in internal and external training or continuing education activities.
• Support quality improvement initiatives in alignment with Bayshore’s Quality Management System.
• Adhere to Bayshore policies, procedures, and proactive Health & Safety practices.
• Perform additional tasks as assigned.

Skills

Customer service

Communication skills

Attention to detail

Multitasking

Teamwork

Education

Secondary School Diploma

Administrative Assistant training

Tools

MS Office Suite

Job description

Bayshore HealthCare is one of the country’s leading providers of home and community health care services and is a Canadian-owned company. Our company has been a recipient of Canada’s Best Managed Companies award since 2006 and is an Imagine Canada Caring Company, committed to the communities we serve. With locations across the country, including more than 80 home care offices, 11 pharmacies and over 100 community care clinics, Bayshore has more than 18,000 staff members and provides care to over 350,000 clients annually. We are dedicated to enhancing the quality of life, dignity and independence of all Canadians, by providing customized care plans and solutions that allow clients to remain in the comfort of their own home. Bayshore is seeking an organized and adaptable Administrative Assistant to provide essential support to our team. Reporting to the immediate Supervisor, you will handle a wide range of administrative tasks, coordinate internal and external communications, and ensure smooth day‑to‑day office operations. If you are detail‑oriented, proactive, and enjoy supporting others, this role is an excellent opportunity to contribute to a dynamic and collaborative environment.

Key Responsibilities

• Administrative Support - Draft, edit, and prepare correspondence, letters, and documents
• Administrative Support - Create and compile reports and various materials as requested
• Administrative Support - Transcribe and distribute meeting minutes
• Communication & Coordination - Screen, handle, and redirect incoming phone calls professionally
• Communication & Coordination - Manage incoming and outgoing mail and courier services
• Communication & Coordination - Maintain mailing lists and databases
• Communication & Coordination - Schedule and coordinate appointments and meetings
• Communication & Coordination - Provide support to external business associates and clients while maintaining confidentiality.
• Communication & Coordination - Maintain confidential business files and ensure secure handling of sensitive information.
• General Office Support - Provide coverage for other Administrative roles as needed
• General Office Support - Participate in internal and external training or continuing education activities
• General Office Support - Support quality improvement initiatives in alignment with Bayshore’s Quality Management System
• General Office Support - Adhere to all Bayshore policies, procedures, and proactive Health & Safety practices
• General Office Support - Perform additional tasks as assigned.

Education

• Secondary School Diploma
• Completion of an Administrative Assistant training program is preferred

Experience

• A minimum of two years previous experience as an Administrative Assistant.

Other Skills and Abilities

• Exceptional customer relations and teamwork skills;
• Proficiency in Windows applications, database management, e-mail and the internet;
• Administrative or executive level writing skills; excellent communication skills using both written and spoken English; French considered an asset
• Demonstrated ability to establish priorities, handle multiple tasks and work independently and as a team member;
• Strong commitment to continual learning

At Bayshore Healthcare, we are committed to fair, equitable, and transparent compensation practices. Base salary offered within an established range are determined using clearly defined criteria, including skills, experience, and overall organizational impact. All offers are thoughtfully aligned with internal equity and external market competitiveness. We strive to create a high-quality and safe environment for both our team members and the clients and patients we serve is a top priority. Depending on provincial regulations and the nature of the role, new hires may be required to provide proof of vaccination against certain illnesses, such as COVID-19, Hepatitis, or seasonal influenza. Recruiters will provide any role-specific requirements.

Our Equity, Diversity, and Inclusion standards shape our vision of being the difference in the lives of those we care for, collaborate with, and support within our communities. We take pride in cultivating a culture of belonging, one where individual differences are embraced and celebrated, and where programs, resources, and policies are designed to support each person’s purpose, potential, and well-being. Lastly, at Bayshore, we are equally committed to fostering an inclusive and accessible workplace and operate in full compliance with all provincial and territorial Human Rights and accessibility legislation. To ensure an inclusive recruitment and selection process, candidates are encouraged to share any accommodation needs they may have.