HRIS Data Management Analyst

York-Hills-Centre-For-Children,-Youth-and-Familie; Aurora; On-site; CAD 68,000 - 74,000; Part time

Benefits offered by this job

Extended health and dental

Life insurance

EAP and LTD

RRSP plan

Generous paid time-off

Job summary

York Hills is seeking an HRIS Data Management Analyst (part-time 3 days/week) in Aurora, ON. You will manage ADP Workforce Now, ensure data integrity, and generate HR reports while training staff on the system. Travel within York Region is required.

The role supports inclusive culture and staff development, with full extended health, dental, EAP, LTD, RRSP and generous vacation/leave. Flexible schedule and 21 hours/week.

Qualifications

• Post-secondary degree/diploma in HR, Business Admin, Computer Science, or related field.
• 2 years HRIS experience, preferably ADP Workforce Now.
• Strong communication, detail orientation, and problem-solving skills.

Responsibilities

• Own and configure the HRIS to support staff experience and agency needs.
• Administer changes in ADP and reconcile employee entitlements at lifecycle end.
• Produce regular and ad-hoc HR reports and train staff on system use.
• Maintain data integrity across employee status, licenses, and training records.
• Attend required trainings and promote equity, diversity and inclusion.

Skills

Interpersonal skills

Editing & attention to detail

initiative & problem solving

Office 365 suite

SharePoint & OneDrive

Education

Post-secondary degree/diploma in HR or related field

Tools

ADP Workforce Now

HRIS systems

Job description

Salary Range: $68,080.00 To $74,000.00 Annually

HRIS DATA MANAGEMENT ANALYST (Part time 3 days/wk)

Posting #1475

ABOUT US

York Hills is a children and youth mental health agency that offers a wide range of mental health services, supports and partnerships providing meaningful and evidence informed/based treatment to children, and youth, aged 0 to 18 years, and their families.

• Full extended health and dental, life insurance, EAP, LTD and RRSP plan.
• Generous paid time-off includes vacation and sick days.
• Commitment to employee development through internal and external training and development opportunities.

ABOUT THE ROLE

Employment Status: Permanent Part Time

Salary Range: $68,080 - $74,000 (prorated to 0.6 FTE)

Location: 402 Bloomington Road, Aurora, ON. This position will require travel within York Region.

Hours of Work: 3 days/week for a total of 21 hrs/week. Flexible to choose between Mon-Thurs, Friday is mandatory.

Number of Vacancies or Evergreen Role: 01

POSITION

In collaboration with the Manager HR, the HRIS and Data Management Analyst works within the ADP Workforce Now (HRIS), keeping functionality current and ensuring the employee experience is positive. In addition, they will produce reports, manage data input and output in the system, provide staff training and have responsibility for tracking the change activity for the employee base within the ADP system. This position will uphold the Agency’s mission, vision and values and build collaborative relationships across the system, including championing the development of an organization that values an inclusive culture where all staff can leverage their strengths.

A LOOK AT YOUR DUTIES AND RESPONSIBILITIES:

HRIS and Data Management Analyst

• Takes ownership of the HRIS to ensure the employee experience is strong and the system is configured effectively to support the agency needs.
• Administers all needed changes within ADP.
• Reconciles employee entitlements, at the end of the employee’s lifecycle, and communicates to the Finance team for payroll processing or recovery.
• In collaboration with the Manager of Human Resources, provides support to achieve compliance with licensing requirements and accreditation standards, regularly conducting employee file audits and ensuring all relevant memberships, licenses, background checks and certification are up to date.
• Recommends enhancements and changes to the HRIS system and processes to increase efficiency and user experience.
• Ensures data integrity and accurate information in the HRIS system such as employee status, employee contact, professional certifications and licensing, policies, training, forms, hours of work and the organization chart.
• Educates all staff on the use of the HRIS system, including providing system updates.
• Creates regular and ad-hoc reports to support the management team on HR matters impacting staff and the Agency. Analyzes reports and outlines any challenges and suggests solutions.
• Performs work in a safe manner and adheres to the established health and safety measures of the organization.
• Models inclusive behaviour and communicates the importance of equity, diversity and inclusion in all aspects of the organization.
• Attends and participates in required training and meetings
• Other duties as assigned.

WHAT WE ARE LOOKING FOR:

• Completion of a related post-secondary degree/diploma in Human Resources, Business Administration, Computer Science, or other related fields.
• 2 years' experience working within an HR department and in a position dedicated to supporting an HRIS (input and output), preferably ADP Workforce Now.
• Strong interpersonal and verbal skills, including editing skills with attention to detail.
• Superior attention to detail and the ability to handle many differing priorities
• Exhibits initiative, critical thinking, professional judgement, innovation, and solution focused problem-solving skills.
• Strong functional technological skills (e.g., Office 365, MS Office, SharePoint, One Drive, software applications).
• Awareness and appreciation for the dynamics of equity issues (diversity, equity and inclusion) especially as it relates to gender, ethnicity, race, and economic status.
• Identification with the strategic mission, vision and values of the organization including inclusion, collaboration, people centred, knowledgeable and courageous.

DON’T CHECK ALL THE BOXES? WE ENCOURAGE YOU TO APPLY ANYWAY.

NICE TO HAVES:

• Applicants with fluency in another language are encouraged to apply.
• Fluency in American Sign Language.

ON-BOARDING REQUIREMENTS:

• Vulnerable Sector Police Record Check, within the last 180 days.

York Hills is strongly committed to a workforce that reflects the diversity of the populations we serve. We encourage applications from all qualified individuals, including applicants from all cultures, racialized communities, abilities, diverse sexual and gender identities, and others who may contribute to the further diversification of ideas.

York Hills is committed to building a diverse, inclusive, accessible, and respectful workplace. We believe in cultivating a selection process and employment environment without discrimination or harassment, that is inclusive and barrier free.

York Hills is an Equal Opportunity Employer and in accordance with the Ontario Human Rights Code and Accessibility for Ontarians with Disabilities Act, should you require a code-protected accommodation, through any stage of the recruitment and selection process, please contact Human Resources.

Artificial Intelligence (AI) may be used in the applicant screening process by our applicant tracking system (ATS) based on job-related criteria. Our recruitment team reviews all applications and decides which candidates will move forward in our process.

We encourage you to reflect upon the diversity you would bring to this role within your application.