Human Resources Coordinator

Fibernetics CLEC; Kitchener; Hybrid; CAD 48,000 - 64,000; Full time

Job summary

Fibernetics CLEC in Canada is seeking an HR Administrator to support the HR Director, maintain employee records in UKG, manage offboarding, onboarding, and recruitment activities, and help implement policies.

You will coordinate health & safety committee, prepare HR reports, update benefits and communications, and assist with culture and employee engagement initiatives in a fast-paced, confidential environment.

Qualifications

• 3+ years of experience supporting in an administrative function with HR exposure.
• Experience with technical and non-technical recruiting.
• Excellent communication and interpersonal skills.

Responsibilities

• Respond to HR inquiries and maintain employee records in the HRIS.
• Support HR Director and onboarding/offboarding processes.
• Coordinate health & safety committee activities and safety compliance.
• Prepare HR reports and maintain benefits information.
• Assist with recruitment activities and candidate communication.

Skills

Attention to detail

Data entry

Communication skills

Adaptability

Recruiting support

Education

Post-secondary education in Human Resources

Tools

UKG HRIS

Job description

Ways You Contribute

• Respond to internal and external HR related inquiries.
• Provide administrative support to HR Director.
• Maintain accurate employee records in the HRIS system in order to support the benefits and payroll administration process.
• Own the Work Anniversary Program by tracking, communicating, and purchasing gifts.
• Own offboarding processes and applicable notices and documentation.
• Troubleshoot and resolve employee technical and/or PTO issues in the HRIS system (UKG).
• Join and participate as the employer appointed lead of the Health & Safety Committee to ensure safety objectives and compliance is achieved.
• Prepare HR reports as requested.
• Update documents and communication platforms to support transparent company communication.
• Update employee benefits changes and respond to employee benefit questions.
• Update & launch employee surveys and compile preliminary data.
• Support employment compliance reporting by completing the Employment Equity, Job Vacancy, Health & Safety, and Accessible Canada Reports as required.
• Maintain and update the HR SharePoint site.
• Coordinate culture and employee engagement initiatives.
• Assist with the development and implementation of policies.
• Action recruitment and onboarding activities including creating job requisitions/job descriptions, sourcing candidates, conducting phone screens, participating in interviews, presenting offers and facilitating offer negotiations.
• Keep up-to-date with the latest HR trends and best practices.
• Other duties as required.

What Makes You Awesome

Primary Requirements

• Strong ethics in relation to business practices, privacy, and confidentiality.
• Great attention to detail and high accuracy with data entry.
• 3+ years of relevant work experience supporting in an administrative function with Human Resources exposure.
• Experience with technical and non-technical recruiting.
• Experience and/or certification as a JHSC member.
• Comfortable learning new technology.
• Thrive in a fast-paced and agile workplace environment.
• Highly adaptable, able to multi-task and pivot.
• Excellent communication and interpersonal skills.

Additional Qualifications

• A post-secondary education in Human Resources, or related discipline.
• Experience with UKG or a similar

Skills considered an asset

• Familiarity with the Canada Labour Code for federally-regulated