Human Resources Coordinator

Sunshine Village Corporation; Banff; On-site; CAD 40,000 - 70,000; Full time

Job summary

An established industry player in the Canadian Rockies is seeking a Human Resources Coordinator to enhance employee experiences across its operational sites. This role involves managing onboarding processes, supporting recruitment efforts, and fostering employee engagement through various initiatives. With breathtaking alpine views and a vibrant team culture, this position offers a unique opportunity to contribute to a dynamic workplace while enjoying the beauty of nature. Ideal candidates will possess strong administrative and communication skills, along with a service-oriented mindset. Join a company that values diversity and is committed to creating a supportive environment for all staff.

Benefits

Lively staff events

Alpine vistas

Flexible schedules

Business casual work attire

Qualifications

• Minimum 2 years of administrative experience preferred.
• Experience in seasonal, recreation, or tourism workplaces is a plus.

Responsibilities

• Coordinate high-volume employee onboarding and offboarding.
• Manage employee engagement initiatives and communications.
• Serve as a point of contact for HR inquiries.

Skills

Administrative Skills

Communication Skills

Problem-solving Skills

Attention to Detail

Interpersonal Skills

Education

Post-secondary education in Human Resources

Business Administration

Tools

Ceridian Dayforce

HRIS Systems

Job description

Known as one of the most stunning alpine settings in the Canadian Rockies, and ranked the #1 day hike in Canada by Lonely Planet, Sunshine Meadows offers visitors unparalleled views. As spring turns into summer the meadows are in full bloom and painted with colourful wildflowers, setting off jaw-dropping views of surrounding peaks, including Mt. Assiniboine, “the Matterhorn of the Canadian Rockies".

What’s in it for you?

A ridiculously cool life experience

A plethora of lively staff events all season long

A chance to enjoy the alpine vistas

Description

The Human Resources Coordinator provides an outstanding experience for our internal guests, ensuring a positive experience for employees and volunteers working at the Company’s three operational sites. Human Resources Coordinators contribute to the daily operations of the HR department while overseeing initiatives, projects, and programs relating to engagement, and the employee lifecycle – from onboarding to offboarding at season or employment end. The HR Coordinator reports to the Senior Human Resources Coordinator, works closely with Staff Lodges, and liaises closely with all Resort departments.

Job Functions

Workplace Administration and Front Desk Support

Serving as a point of contact for HR inquiries and escalating as appropriate to the HR Leadership Team or to the Recruitment Team.

Greeting and welcoming staff members.

Answering all incoming calls and emails.

Researching and resolving issues and questions in a timely manner.

Issuing staff passes and name badges.

Preparing confirmation of employment and reciprocal letters.

Collaborating with the other HR coordinators to ensure all inquiries are handled in a timely manner.

Assisting with distribution, maintenance (laundry, repair, organization of storage areas), and accurate, complete inventory of company uniforms.

Adherence to and review of (when updates are required) department standard operating procedures.

Carrying out continuous functions in the digital HRIS system for employee file and document management.

Onboarding, Offboarding

Coordinating and carrying out high-volume employee onboarding sessions.

Ensuring follow-up and completion of employee onboarding documentation (+ ongoing audit function).

Assisting with and carrying out employee sign-outs, processing terminations, completing retrieval of company items, and carrying out additional offboarding processes.

Employee Engagement, Development, Retention

Coordinating all employee communications in collaboration with the Communications Team (e.g., newsletters, scheduled messaging).

Managing engagement initiatives (e.g. recognition programs, rewards, events) in collaboration with the HR Management Team.

Maintaining and reviewing all key resources for staff (e.g. resource list, support programs, list of perks for staff, intranet, Dayforce).

Developing a thorough understanding of employee policies, processes, perks, and benefits programs.

Ad-hoc Recruitment

During busier recruitment periods, support the Recruitment Team with;

Posting and coordinating job advertisements.

Preparing job requisitions.

Reviewing applications, conducting interviews, shortlisting candidates, and completing reference checks.

Hiring candidates, including sending offers, changes, and confirming acceptance.

Responding to inquiries with company and position information.

This position must always ensure professional, confidential, and helpful service interactions, assisting and supporting with general inquiries. A thorough understanding of the company’s operations, policies, goals, and objectives is required.

Other duties and specific projects may be requested and assigned from time to time.

Experience/Requirements

Previous administrative experience (minimum 2 years). Preference will be given to candidates who have experience working in seasonal, recreation, and tourism-focused workplaces. Experience in food and beverage is an asset.

Designation or related post-secondary education in Human Resources, business administration or a closely related field.

Advanced computer skills. Knowledge of Ceridian Dayforce or a similar HRIS system is preferred.

Strong spoken and written communication skills. Must be fluent in English.

Conceptual thinking, ability to integrate data and information.

Service-oriented. Professional, positive, and friendly attitude.

Proven interpersonal and collaboration skills.

Attention to detail and organized. Excellent time management and a strong aptitude for forward planning.

Strong sense of initiative and solid problem-solving skills. Calm under pressure and patient.

Effectively provide training, support, and assistance to coworkers and other departments.

Must always maintain confidentiality and professional conduct, on or off-duty, and online.

Prepared to work flexible schedules (weekends, holidays, some evenings, and overtime).

Prepared to work indoors and outdoors in all weather conditions (appropriate footwear, outerwear, etc.).

Must be accurate, punctual, dependable, and have an enthusiastic approach to service delivery.

Additional Considerations

This position is required to be based at the Resort.

Employees must always be of sound mind, exhibit good judgment, and report to work fit for duty.

This position handles sensitive, confidential information. Discretion and high standards of personal privacy protection are required.

Our office environments have a business casual “recreation” approach to work attire.

This role is subject to the terms and conditions contained in the Sunshine Village Employee Handbook and Policy Manual, and the Alberta Employment Standards Code.

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Sunshine Village is an Equal Opportunity Employer and we value diversity within our workplace.