Human Resources Coordinator

Owen Sound; Adjala–Tosorontio; On-site; CAD 44,000 - 55,000; Full time

Job summary

TheTownshipofAdjala-Tosorontio in Alliston, Ontario, seeks a Human Resources Coordinator to provide administrative and operational HR support. You will oversee recruitment, onboarding, attendance, records, and performance tracking, while assisting with health and safety and staff events.

Reporting to the HR Generalist, you will coordinate training, payroll support, and policy updates, ensuring compliance with MFIPPA and municipal regulations.

Qualifications

• Post-secondary education in HR or related field required.
• Minimum 3 years HR experience with full-cycle recruitment.
• Municipal sector experience is an asset.
• CHRP designation (completed or in progress) and JHSC certification are assets.
• Knowledge of Employment Standards Act, OHSA, and Human Rights Code.
• Excellent administrative, customer service, analytical, and communication skills.
• Proficiency with MS Office and HRIS.

Responsibilities

• Coordinate full-cycle recruitment and onboarding processes.
• Conduct interviews as part of the hiring panel.
• Maintain personnel records and attendance management.
• Support performance management tracking and payroll-related tasks.
• Assist with Health & Safety for JHSC activities and training.
• Coordinate staff trainings and track training completions.
• Respond to staff HR inquiries and assist updating policies and procedures.

Skills

Administrative

Customer service

Analytical

Communication

Time management

Organizational skills

Interpersonal skills

Attention to detail

Education

Post-secondary HR education

Tools

MS Office

HRIS

Job description

TheTownshipofAdjala-TosorontioisavibrantcommunitynorthoftheGTA,offeringauniqueblendofruralcharmandurbanaccessibilitytoits11,000residents.Wearecommittedtofosteringasupportiveandthrivingenvironmentforbothourcommunityandourdedicatedteam.WeareseekingaHumanResourcesCoordinatorwhowillplayapivotalroleinstrengtheningourorganizationalfoundationbyensuringseamlessHRoperationsandsupportingourmostvaluableasset:ourpeople.

PositionSummary:

ReportingtotheHumanResourcesGeneralist,theHumanResourcesCoordinatorprovidesadministrativeandoperationalsupportacrossallHumanResourcesfunctionswithintheTownship.Keyresponsibilitiesincludecoordinatingfull-cyclerecruitment,conductinginterviews,facilitatingonboardingandorientation,supportingattendancemanagement,maintainingpersonnelrecords,andassistingwithperformancemanagementtracking.TherolealsoassistswithJointHealthandSafetyCommittee(“JHSC”)activities,coordinatestraininginitiatives,andsupportsstaffactivitiesandcorporateevents.

Duties&Responsibilities,butnotlimitedto:

Recruitment,Orientation&Onboarding

• Leadsandadministersfull-cyclerecruitmentforallTownshippositionsundergeneraldirectionofHumanResourcesGeneralist,includingjobpostings,applicantscreening,interviewcoordination,anytestingcoordination,andofferpreparation.
• Conductsinterviewsaspartofthehiringpanel.
• Preparesemploymentdocumentation,contracts,andonboardingmaterials.
• CoordinatesrecruitmentprocessesinaccordancewithTownshippoliciesandapplicablelegislation.
• Coordinatesanddeliversnewhireorientationandonboardingprograms.
• Liaiseswithhiringmanagerstosupporttimelyandeffectivehiringdecisions.

AttendanceManagement

• Tracksattendancetrends,leavesofabsence,sicktime,anddocumentation.
• Assistssupervisorswithattendanceprocessesandrequireddocumentation.
• Updatesandmaintainsyearlypaidtimeoffentitlementsforallstaff.
• Maintainsaccurateandconfidentialattendancedata.

RecordsManagement

• Maintainsuptodatepersonnelfilesusingexistingfilingsystems.
• EnsurescompliancewithMFIPPAandTownshiprecordsandretentionschedules.
• Preparesreportsandsummariesusingspreadsheetsandmanualtrackingtools.

PerformanceManagementSupport

• Trackscompletionofannual,probationary,andperiodicperformancereview.
• Providesadministrativesupportforscheduling,communication,anddocumentation.

PayrollSupport

• Gathers,verifies,andcompliestimekeepingrecordsforstaffandsubmitsthemtopayrollforprocessing.
• Processeswageprogressionincreasesaccordingly.
• Assistswithverifyingpayrollinformationforaccuracy.

Health&SafetyAdministration

• ServesasaresourcetotheJHSCbyprovidingguidanceandadviceandprovidesadministrativesupportincludingmeetingcoordination,agendas,minutes,anddocumentation.
• TracksJHSCinspections,ensuresfollow-upactionsarecompleted,maintainsrelatedrecords.
• MaintainsanddistributesJHSCminutesandensuresrequiredpostingsarecompleted.
• Assistsandtrackingandmonitoringworkeraccidents/incidentstodeterminecauseandrecommendcorrectivesandpreventivemeasures.

Training&Development

• Coordinatesstafftrainingsessions,includingregistration,scheduling,communication,andlogistics.
• Maintainspaperordigitalrecordsoftrainingcompletions.

StaffActivities&CorporateEvents

• Plansandcoordinatesstaffactivities,engagementevents,wellnessinitiatives,andrecognitionprograms.

GeneralHRSupport

• RespondstostaffinquiriesaboutHRpolicies,procedures,andgeneralHRmatters.
• AssistswithupdatingHRpolicies,procedures,forms,andcommunications.
• Supportsdepartmentalprojects,audits,andcorporateHRinitiatives.

Qualifications,Skills,Knowledge,Abilities:

• Completionofpost-secondaryeducationinHumanResources,orarelatedfieldorequivalentcombinationofeducation,training,andexperiencemaybeconsidered.
• Minimum3yearsofHumanResourcesexperience,withdemonstratedfull-cyclerecruitmentexperienceandtheabilitytomanagemultipleconcurrentcompetitions.
• Experienceworkinginamunicipalsectorisanasset.
• CHRPdesignation(completedorinprogress)andJHSCcertificationconsideredanasset.
• GoodworkingknowledgeofrelevantemploymentlegislationincludingEmploymentStandardsAct,OccupationalHealthandSafetyAct,HumanRightsCode.
• Experiencewithtimekeepingsystemsandmanualordigitalfiling/recordkeepingprocesses.
• Excellentadministrative,customerservice,analytical,andcriticalthinking,judgement,problemsolving,timemanagement,organizationalskills,initiative,communication,andinterpersonalskillswithhighattentiontodetail.
• Anabilitytoworkindependentlywithminimalsupervision.
• Highlevelofdiscretionandabilitytohandleconfidentiality
• ProficiencywithMSOfficeandHRinformationsystems.
• ValidOntarioClassGDriver’sLicenceandreliablevehicleforbusinessuse.
• SubmitsatisfactoryCriminalRecordsCheckuponhire.

Compensation:$31.82to$39.78perhour(2026rates)plus4%vacationpay.EligibletoenrollinOMERSpensionplan.AccesstoEmployee&FamilyAssistanceProgram.

ContractTerm:Thisisatemporary,full-timepositionwithananticipatedcontractenddateofapproximatelyJune30,2027,subjecttooperationalneeds.Thisisanexistingvacancywithanimmediatestartpreferred.

WorkSchedule:MondaytoFriday,8:30amto4:30pm(35hoursperweek).

Location:On-site,785530thSideroad,Alliston,Ontario.

TheTownshipofAdjala-TosorontioisanEqualOpportunityEmployer,committedtodiversityandinclusivityinemploymentforabarrier-freeworkplace.Accommodationsareavailableforallpartsoftherecruitment,selection&/orassessmentprocess.ApplicantsneedtomaketheirneedsknowninadvancetoHumanResources.

WeuseAI-enabledtoolstohelpscreenandsortapplicationsbasedonjob-relatedcriteria.Allfinalhiringdecisionsaremadebyourhumanrecruitmentteam.

PersonalinformationcollectedthroughtherecruitmentprocesswillbeusedsolelytodetermineeligibilityforemploymentandhandledinaccordancewithMunicipalFreedomofInformationandProtectionofPrivacyAct.

Wethankallthosewhoapply,butonlythoseselectedforaninterviewwillbecontacted.

IfyouareapassionateHRprofessionaleagertocontributeyourexpertisetoacommunity-focusedorganization,weinviteyoutoapply.JointheTownshipofAdjala-Tosorontioandhelpusbuildastrong,engagedworkforce.Wearecommittedtodiversityandinclusivityandwelcomeapplicationsfromallqualifiedindividuals.