Human Resources Assistant (Temporary, up to 6 months)

Owen Sound; Guelph; On-site; CAD 41,000 - 52,000; Full time

Benefits offered by this job

Paid vacation days

Personal days

Hybrid and flexible work arrangements

OMERS pension with employer matching

Extended health and dental benefits

Job summary

City of Guelph is hiring a temporary Human Resources Assistant in the Human Resources Department. The role supports high-volume recruitments under the Manager, Employee Experience & Organizational Development. 35 hours/week, in-person at City Hall.

The successful candidate will help manage recruitment processes, process confidential information, and assist with HR activities and events in alignment with strategic goals.

Qualifications

• Post-secondary education in Human Resources or related field.
• Experience providing recruitment support in a unionized environment.
• Experience providing customer service to employees and/or the public.
• Knowledge of Employment Standards and Human Rights.
• Ability to handle confidential information with discretion.

Responsibilities

• Provide frontline in-person, phone, email and social media customer service to leaders, employees and the public.
• Assist HR inquiries via email, phone or face-to-face with associates.
• Support Recruitment Specialists with mass seasonal recruitment activities.
• Coordinate recruitment process tasks: postings, interviews, reference checks, offer letters.
• Assist in using iCIMS and JDEdwards HRIS and ATS systems.
• Maintain records accurately and securely in accordance with policies.

Skills

Customer service

Communication

Organizational skills

Multitasking

Microsoft Office

Education

Post-secondary HR education

Tools

JDEdwards

iCIMS

Job description

ServiceArea:CorporateServices

Department:HumanResources

WorkLocation:CityHall,1CardenStreet

WorkMode:InPerson

JobTypeandDuration:Temporary,FulltimeVacancy

PositionAvailability:1existingvacantposition

SalaryRange:$30.36-$37.95perhour

Affiliation:Non-Union

WhyJointheCityofGuelph?

WhenyoujointheCityofGuelph,youjoinateamofover2000employeeswhodeliverservicesthecommunityreliesoneveryday.Together,wearebringingtolifeGuelph'svisionofaninclusive,connected,andprosperouscitywherewelookaftereachotherandourenvironment.Asasingletiermunicipality,weofferavarietyofoccupationsandcareerspecialitieswithinourorganization.GuidedbythegoalsandobjectivesoftheFutureGuelph:StrategicPlanandcommittedtotheCorporateValuesofintegrity,service,inclusion,wellnessandlearning,thecandidatewillaidintheachievementoftheCommunityVisionforaninclusive,connected,prosperouscity.

Whatweoffer

Weoffercompetitivewagesandcomprehensivebenefitstomeettheneedsofourdiverseemployees.Manyofourpositionsoffer:

• Paidvacationdays,increasingwithyearsofservice
• Paidpersonaldays;
• Hybridandflexibleworkarrangements;
• DefinedbenefitpensionplanwithOMERS,including100-per-centemployermatching;
• Extendedhealthanddentalbenefits,includingHealthCareSpendingAccount;
• EmployeeandFamilyAssistanceProgram;
• Parentalleavetopupprogram;
• Learninganddevelopmentopportunitiesincludingtuitionassistance
• Employeerecognitionprograms.

Positionoverview

ResumesarebeingacceptedforthetemporarypositionofHumanResourcesAssistantwithintheHumanResourcesDepartment.ReportingtotheManager,EmployeeExperience & OrganizationalDevelopmentthesuccessfulcandidatewillplayavitalroleinsupportinghighvolumerecruitments.Theprimaryresponsibilityistoassistintheefficientandtimelyexecutionofrecruitmentprocesses,ensuringthatallstaffingneedsaremetinalignmentwiththeorganization'sgoals.GuidedbythegoalsandobjectivesoftheCityofGuelphCorporateStrategicPlanandcommittedtotheCorporateValuesofintegrity,service,inclusion,wellnessandlearning,thecandidatewillaidintheachievementoftheCommunityVisionforaninclusive,connected,prosperouscity.

Keydutiesandresponsibilities

• Providefrontline(inperson,phone,emailandsocialmedia)customerservicetoallleaders,employeesandthegeneralpublic.
• WithassistancefromtheHumanResourcesAssociates,respondtomyHRinquiriesviaemail,phoneorfacetoface.
• SupporttheRecruitmentSpecialistswithvariousfunctionsincludingmassseasonalrecruitmentactivities.
• Provideexcellentcustomerserviceandsupporttomassrecruitmenthiringmanagersbycoordinatingaspectsoftherecruitmentprocessincludingpostingseasonalandcoopjobpostings,advertising,prepareanddistributeapplicantlists,coordinatinginterviews,referencechecking,preparinginterviewpackages,creatingofferletters,trackingconditionalitemsofoffer.
• CoordinateandprovidesupportforallrecruitmentsoftwaresystemsincludingiCIMS(ApplicantTrackingSystem)andJDEdwards(HumanResourcesInformationSystem).
• Ensureproperrecording,routing,retention,storageand/ordispositionofalldocumentsreceivedintherecruitmentprocess,inaccordancewithestablishedpoliciesandproceduralguidelines.
• MaintainhighqualitystandardsinthedeliveryofinternalHumanResourcesservices.
• Responsibleforeffectiveandtimelyrecordsfilingforthedivisionandmaildistributionforthedepartment.
• ProvideadministrativesupportforHumanResourcesactivitiesandcorporateevents.
• Supportandattendjobfairs.
• Monitorandreportonmetricsforseasonalhires.
• Performmiscellaneousjob-relateddutiesasassigned.

Qualificationsandrequirements

• Experiencerelatedtothedutiesabove,normallyacquiredthroughthecompletionofpost-secondaryeducationinHumanResourcesorarelatedfieldandexperiencewithprovidingrecruitmentsupportinaunionizedenvironment.Candidateswithanequivalentcombinationofeducationandexperiencemaybeconsidered.
• Experienceinprovidingcustomerservicesupporttoemployeesand/orthegeneralpublicviaphone,emailandinperson.
• UnderstandingofgeneralHRproceduresandpracticesincludingbutnotlimitedto:handlingofconfidentialorsensitiveinformation,recruitmentandlabourrelations.
• Superiorcustomerserviceandinterpersonalskillsincludingtheabilitytoeffectivelycommunicateandworkcollaborativelywithawiderangeofindividualsincludingemployees,agencies,externalcontactsandthepublic.
• Excellentorganizationalskillswiththeabilitytomanagemultipletasksinademandingenvironment.
• Self-directed,well-organizedandproactiveindividual.
• Abilitytomakeadministrativeandproceduraldecisionsandjudgmentsonsensitive,confidentialissues.
• KnowledgeofrelevantemploymentlegislationincludingEmploymentStandardsandHumanRights.
• Abilitytomaintainaccuracyandworkqualitystandards.
• Abilitytoworkeffectivelyinateamenvironment.
• ExperiencewithMicrosoftOffice(Word,Excel,PowerPoint&Outlook).
• ExperiencewithHRISsoftwaresuchasJDEdwards,andapplicanttrackingsystemsforrecruitmentwouldbeanasset.

Notes

Applicantsarerequiredtodemonstrateintheirapplicationhowtheirqualificationsmatchthosespecifiedabove.Assessmentsbasedonalloftheobjectivesandqualificationslistedabovewillbeapartoftheinterview,writtenand/orpracticaltestandreferencechecking.

Hoursofwork

35hoursperweek,MondaytoFriday,betweenthehoursof8:30a.mand4:30p.m.

HiringProcessTransparency

TheCityofGuelphiscommittedtofairandtransparentrecruitmentpractices.Candidateswhoparticipateinaninterviewforthispositionwillbenotifiedofthehiringdecisionwithin45daysoftheirinterview.Notificationswillbeprovidedinwriting,orthroughtechnology.

CommitmenttoDiversity&Accessibility

TheCityofGuelphisanequalopportunityemployer.Wecelebratediversityandarecommittedtocreatinganinclusiveworkplacewhereemployeesfeelwelcome,valuedandengaged.Ouremploymentpoliciesstrictlyprohibitallformsofdiscriminationonanyofthegroundsinrelevantlaws.Allemploymentpracticesaresolelybasedonindividualmerit,qualifications,andorganization'sneedsatthetime.InkeepingwiththeOntarioHumanRightsCodeandtheAccessibilityforOntarianswithDisabilitiesAct,wearecommittedtoworkingwithandprovidingreasonableaccommodationforqualifiedindividualsinourjobapplicationprocedures.Ifyouneedanaccommodationinordertoparticipateinthehiringprocess,youmaycontactustomakeyourneedsknowninadvance.

PrivacyNotice

Personalinformationcollectedthroughtherecruitmentprocesswillbeusedsolelytodetermineeligibilityforemployment.Wethankallcandidatesinadvance;however,onlythosebeingconsideredforaninterviewwillbecontacted.