Human Resources Clerk - 10 month position (internal/external)

Sudbury Catholic District School Board; Northeastern Ontario; On-site; CAD 42,000 - 60,000; Full time

Job summary

Sudbury Catholic District School Board is seeking a Human Resources Clerk to provide confidential clerical and administrative support for recruitment, onboarding and personnel file administration. The role includes first contact duties, greeting visitors and employees, screening inquiries and guiding questions.

This permanent, full-time position (35 hours weekly, 10 months yearly, September to June) supports HR workflow, data entry, records management and reporting.

Qualifications

• Minimum of a one-year community college diploma in Office Administration, Business Administration, Human Resources Administration or a related field.
• Two years of recent clerical or administrative experience, preferably in Human Resources, education or a unionized environment.
• Working knowledge of recruitment, staffing, onboarding, employee records administration and confidentiality requirements.
• Proficiency with Microsoft 365 and demonstrated ability to use HR information systems, applicant tracking systems, databases and electronic records platforms.

Responsibilities

• Coordinate recruitment and staffing administration, including job postings, application intake, interview schedules, testing logistics, candidate correspondence and hiring documentation.
• Maintain accurate recruitment, staffing, onboarding and employee records, including data entry, tracking, filing and routine reporting.
• Monitor HR and recruitment inquiries, respond to routine questions, and escalate matters as required.
• Provide clerical support to the broader Human Resources team, including correspondence, forms, routine reports, workflow follow-up, meeting support and document control.
• Maintain and audit confidential employee, attendance and labour relations records, ensuring accuracy, privacy and retention compliance.
• Enter, update and verify employee-related data in HR and attendance systems, and track administrative deadlines and documentation requirements.
• Serve as a first point of contact by greeting the public, visitors and employees, screening inquiries, and providing direction, referral or follow-up.

Skills

Oral and written communication

Customer service

Interpersonal skills

Organizational skills

Attention to detail

Discretion and confidentiality

Teamwork and reliability

Education

One-year college diploma (Office/Admin/HR)

Tools

Microsoft 365

HR information systems

Applicant tracking systems

Databases/Records platforms

Job description

Human Resources Clerk

Permanent - Full-Time (35 hours weekly) - working 10 months yearly - September to June

The Human Resources Clerk provides confidential clerical and administrative support for recruitment, staffing, onboarding and personnel file administration. The position supports the broader Human Resources teams workflow processes. As a first point of contact for the Board and Department, the position greets visitors and employees, screens inquiries, and provides direction or referral as appropriate.

RESPONSBILITIES

Recruitment and Staffing Administration

Coordinate recruitment and staffing administration, including job postings, application intake, interview schedules, testing logistics, candidate correspondence and hiring documentation. Maintain accurate recruitment, staffing, onboarding and employee records, including data entry, tracking, filing and routine reporting. Monitor HR and recruitment inquiries, respond to routine questions, and *escalate* matters as required.

Clerical, Records and Administrative Support

Provide clerical support to the broader Human Resources team, including correspondence, forms, routine reports, workflow follow-up, meeting support and document control. Maintain and audit confidential employee, attendance and labour relations records, ensuring accuracy, completeness, privacy and retention compliance. Enter, update and verify employee-related data in HR and attendance systems, and track administrative deadlines and documentation requirements.

Reception and Customer Service Support

Serve as a first point of contact by greeting the public , visitors and employees, screening inquiries, and providing direction, referral or follow-up.

ESSENTIAL QUALIFICATIONS

Education/Certification

Minimum of a one-year community college diploma in Office Administration, Business Administration, Human Resources Administration or a related field.

Required Knowledge

Working knowledge of recruitment, staffing, onboarding, employee records administration and confidentiality requirements. General knowledge of applicable employment legislation, Board policies and collective agreement administration.

Experience

Two years of recent related clerical or administrative experience, preferably in Human Resources, education or a unionized environment.

Technology Skills

Proficiency with Microsoft 365 and demonstrated ability to use HR information systems, applicant tracking systems, databases and electronic records platforms.

Skills/Abilities

Strong oral and written communication, customer service and interpersonal skills. Excellent organizational skills, attention to detail, accuracy and ability to manage competing priorities with minimal supervision. Demonstrated discretion, confidentiality, teamwork and reliability.

Our board is committed to providing safe environments for our students and staff. Should you receive an offer of employment will include the requirement to submit an acceptable Criminal Record and Judicial Matters Check , prior to first day of work, and completion of the Ministry of Labour Worker Health and Safety Awareness in 4 Steps Training (on-line) prior to the commencement of any employment duties.

For more information on this opportunity and working for Sudbury Catholic Schools, please visit www.sudburycatholicschools.ca. This job posting is for an existing position vacancy. All applicants are thanked for their interest; however, only those selected for an interview will be contacted.

As part of its commitment to equity, diversity and inclusivity, the Sudbury Catholic District School Board is committed to building a diverse and qualified workforce which reflects and serves the needs of its students and its communities, and supports the mission, vision and values of the Board.

In accordance with the Municipal Freedom of Information and Protection of Privacy Act, personal information is being collected under the authority of the Education Act and will be used for employee recruitment and selection purposes. For questions about this collection of information please contact Human Resources Services at [phone].

If you require a disability-related accommodation to participate in the recruitment process, or if you have questions about this collection of information, please contact Human Resources Services at [phone].

Thank you for your interest in Sudbury Catholic Schools.

Mission: To realize each student’s potential within our inclusive Catholic learning communityby nurturing and developing their mind, body and spirit.

Vision: Leaders in Learning and Faith