Human Resources Assistant

City of White Rock; White Rock; In loco; CAD 74.000 - 88.000; Tempo pieno

Descrizione del lavoro

The City of White Rock is seeking a Human Resources Assistant to support recruitment, benefits and general HR administration. Reporting to the Director of Human Resources, you will manage HRIS Unit 4, maintain records, and handle routine inquiries.

This temporary full-time role requires Grade 12 and post-secondary education in HR, plus 2–5 years of administrative experience, preferably in a unionized setting; strong communication and organizational skills are essential.

Competenze

• Completion of Grade 12 with post-secondary education in HR or related field.
• Two to five years of administrative experience, preferably in HR or unionized environment.

Mansioni

• Provide general HR support including recruitment, onboarding, benefits, and ERP Unit 4 administration.
• Coordinate departmental administrative tasks and respond to routine HR inquiries.
• Maintain employee records in the HRIS and ensure data protection.
• Assist with processing new hires, terminations, and personnel changes.
• Support in documenting HR programs and coordinating training and safety initiatives.

Conoscenze

Communication skills

Interpersonal skills

Customer service

Organizational skills

Problem-solving

Prioritization

Data privacy

Driver's license

Formazione

Grade 12 with post-secondary education in HR or related field

Strumenti

HRIS software

SharePoint

Teams

Microsoft Office

Unit 4 ERP

Descrizione del lavoro

The City of White Rock

Human Resources Assistant

Employment Type: Temporary Full-Time
Exempt: $74,476 - $87, 619
Hours of Work: 0830-1630
Competition Number: 2026-59
Closing Date: Open Until Filled

We are proud to be an equal opportunity workplace and is committed to promoting and preserving a culture of diversity, equity, and inclusion. We know that our greatest strengths come from the people who make up our teams.

The City of White Rock is a unique, ocean-side community of 22,000 citizens located half an hour south of Vancouver on the shore of Semiahmoo Bay and is known for its sunny weather, expansive beach, historic pier, delightful restaurants, and sense of community.

Overview The position of the Human Resources Assistant is an integral part of the Human Resources Department. Reporting to the Director of Human Resources, you are the first point of contact for Human Resources and responsible for providing general support in the areas of recruitment, general administration, benefits, and our ERP system - Unit 4, as well as coordinating departmental administrative details and responding to routine problems.

• Completion of Grade 12 supplemented by post-secondary education in Human Resources or another related field.
• Two to five years of administrative experience, preferably in an HR and/or unionized environment.

Qualifications

• Ability to support full-cycle recruitment activities including recruitment and onboarding for casual, temporary and regular full time unionized and Exempt employees and assisting with clerical pool administration.
• Provide support and back up for the ERP System - Unit 4.
• Ability to perform specialized clerical work in maintaining and updating HR systems, internal staff web pages and other systems as required.
• Ability to provide administrative support in the delivery of various HR programs including training, health and safety and other HR initiatives.
• Ability to plan and organize staff functions.
• Performs a variety of clerical duties relating to administration for Union and Exempt employees.
• Maintaining employee physical and electronic files.
• Record keeping and administrative duties as required.
• Supporting in processing new hires, terminations, and personnel changes.
• Assist employees with benefit enrollment, changes, and inquiries along with monitoring benefits data as needed.
• Submitting HR and payroll related reports.
• Ensure accurate recordkeeping of employee participation in benefit plans and coordinate with external vendors or brokers as necessary.
• Process and reconcile departmental invoices.
• Maintain open communication with managers by assisting in day-to-today issues.
• Maintain accurate employee records in our Human Resources Information System and ensure compliance with data protection regulations.
• Handle employee inquiries and provide timely and effective support on HR‑related matters.
• Strong understanding of HR principles, practices, and regulations.
• Excellent communication and interpersonal skills and customer service, with the ability to interact with employees at all levels of the organization.
• Good organizational abilities and careful attention to detail.
• Ability to handle highly sensitive and confidential material in a professional manner.
• Proficiency in HRIS software and Microsoft Office Applications, such as SharePoint and Teams.
• Proactive problem-solving skills and the ability to work effectively in a fast-paced environment.
• Ability to organize and prioritize tasks to meet multiple deadlines with competing priorities and requiring a high level of detail and accuracy.
• Hold a valid Class 5 BC driver’s license with a demonstrated safe driving record.
• Other duties as assigned.

We know that our greatest strengths come from the people who make up our teams and a more vibrant community starts with you!

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