Human Resources Assistant

HSC Corporation; Hamilton; On-site; CAD 42,000 - 62,000; Full time

Job summary

Hillfield Strathallan College is seeking a Human Resources Assistant to support the supply teacher process and provide HR administrative assistance. The role reports to the Director of Human Resources & Operations and involves payroll checks and attendance management.

Requirements include a Bachelor's degree in HR or related field, at least two years of HR support experience, and strong communication and organizational skills. This is a 10-month, full-time position based at the Hamilton campus.

Qualifications

• Bachelor’s degree in Human Resources or related field. (required)
• Minimum of two years of HR support experience.
• Strong word processing and administrative technology skills, with knowledge of relevant office software and systems.
• Excellent oral and written communication skills.
• Well-developed interpersonal and liaison skills.
• Strong organizational, time-management, and prioritization skills.
• Demonstrated critical thinking and problem-solving abilities.
• Exceptional attention to detail and accuracy.

Responsibilities

• Support attendance and supply teacher processes.
• Book all supply coverages.
• Assist with orientation for new supply staff.
• Provide information on emergency procedures and duty schedules (bus, lunch).
• Maintain updated processes and procedures in HRIS.
• Follow wellbeing day procedures per policy.
• Run attendance reports for Principals.
• Suggest efficiency improvements for systems and schedules.
• Serve as contact for supply staff and payroll reconciliation.

Skills

Communication skills

Interpersonal skills

Organization & time management

Critical thinking

Attention to detail

Problem solving

Written & verbal skills

Education

Bachelor’s degree in HR or related field

Tools

Word processing

Administrative systems

Job description

About Hillfield Strathallan College

Founded in 1901, Hillfield Strathall an College (HSC) offers a seamless academic journey from 18 months to 18 years. Located on a 50-acre campus on Hamilton's West Mountain, HSC provides a unique educational pathway for students through four school offerings: Junior, Montessori, Middle and Senior. HSC prepares students to live with purpose – to understand their world, inspire, lead, act and make a difference in their own unique ways.

Position Overview

Reporting to the Director of Human Resources & Operations, the Human Resources Assistant supports the supply teacher process for the College and provides administrative support to support the HR function.

Responsibilities

• Attendance Support
• Responsible for booking all supply coverages
• Assist with orientation for all new supply staff
• Ensure supply staff have necessary information regarding emergency procedures, special schedules and assigned duties (Bus, Lunch, etc.).
• Keep information, processes and procedures up to date and relevant.
• Ensure wellbeing day processes and procedures are followed according to the policy
• Run regular reports for Principals regarding attendance data.
• Review system periodically for efficiency and make recommendations for change
• Have full understanding of the attendance system and various school schedules within the HRIS.
• Identify skill shortages and communicate to the HR Officer.
• Other HR Administration
• Maintain digital and electronic records of supply teacher records and report quarterly to the Director of HR & Ops..
• Serve as a point of contact for supply staff
• Approve supply teacher payroll and resolve any payroll errors.

Qualifications

• Bachelor’s Degree in Human Resources or related field.
• Minimum of two years of experience providing human resources support
• Strong word processing and administrative technology skills, with knowledge of relevant office software and systems.
• Excellent oral and written communication skills.
• Well-developed interpersonal and liaison skills.
• Strong organizational, time-management, and prioritization skills.
• Demonstrated critical thinking and problem-solving abilities.
• Exceptional attention to detail and accuracy.

Annual Salary

$41,596 to $62,393 (please note the salary will be prorated as it is a 10 month position)

Our commitment to inclusion across gender, age, religion, identity and experience moves us forward and creates a sense of community at HSC that we are proud of, where everyone feels welcome and feels that they belong. We encourage applicants who may contribute to the further diversification of this community.

Pursuant to the Accessibility for Ontarians with Disabilities Act, if you require accommodations at any time throughout the application process, please contact Human Resources prior to the closing date so the appropriate arrangements can be made.