Human Resources Assistant

Simplication; Barrie; On-site; CAD 42,000 - 65,000; Full time

Job summary

The Simcoe Muskoka Catholic District School Board is seeking an HR Assistant to support the HR department with data entry, records management, recruitment and onboarding, and compliance duties. The role emphasizes accurate data handling in HRIS and related software, and strong customer service to staff and stakeholders.

Ideal candidates will have a 2-year college diploma in HR or related fields, plus 2+ years of HR experience; exceptional communication and organizational skills are required for

Qualifications

• 2 year college diploma or equivalent in HR or related field.
• 2+ years HR experience, preferably in an education environment.
• Excellent written and verbal communication and organizational skills.

Responsibilities

• Data Entry & Records Management: organize, enter, update, and manage employee information across HRIS, software programs, and trackers to maintain accurate records for decision-making.
• Recruitment & Onboarding Support: provide support to recruitment and onboarding processes.
• Administrative & Compliance Duties: execute annual termination processes and other compliance tasks.
• Employee Attendance & Leave Support: track absences, generate notifications, support scheduling.
• Customer Service: provide service via email/phone to internal staff and external stakeholders.

Skills

Data entry

Recruitment support

Onboarding support

Communication

Confidentiality

Microsoft Office

Google Suite

HRIS knowledge

Applicant Tracking

Legal compliance

Education

2 Year College Diploma in Human Resources, Business or Public Administration

Tools

HRIS

Job description

The Human Resources (HR) Assistant supports the HR Department in administrative and operational tasks to ensure smooth and efficient daily operations. This role is responsible for accurate and timely data entry to the HRIS and other software programs as well as ensuring reliability with regard to data management and employee records management. The HR Assistant provides recruitment and onboarding support. This position plays a key role in providing optimal customer service and communication to all employees.

Specific duties and responsibilities include:

• Data Entry & Records Management: Organize, enter, update, and manage employee information across HRIS, software programs, and trackers (e.g., spreadsheets, SharePoint, PowerSchool) to maintain accurate records for operational decision-making.
• Recruitment & Onboarding Support: Provides support to recruitment and onboarding processes.
• Administrative & Compliance Duties: Execute annual termination processes, including those related to insufficient assignments per collective agreements or non-completion of Annual Offence Declarations.
• Employee Attendance & Leave Support: Support the Employee Attendance Support Program by tracking/reporting absences, generating employee notifications, and assisting leaders with scheduling and conducting meetings. Track and update non-medical Leave of Absence requests to maintain records and comply with collective agreements.
• Customer Service: Provides customer service via email and phone to internal staff and external stakeholders, directing inquiries appropriately to ensure prompt issue resolution.

Required Skills and Qualifications:

• 2 Year College Diploma in Human Resources, Business or Public Administration
• 2 years direct experience in Human Resources, preferably in an education environment.
• Demonstrated capability to deliver on multiple tasks, with strict adherence to deadlines.
• Exceptional interpersonal skills, with the ability to work autonomously and as part of an interdependent team supporting the Human Resources function.
• Exceptional verbal and written communication skills.
• Proven experience/expertise drafting employee focused correspondence.
• Excellence in client/customer service is a must.
• Previous experience working with confidential information and maintaining employee privacy.
• Highly computer literate, with exceptional skills in Microsoft Office and Google Suite tools.
• Strong working knowledge of Applicant Tracking and Human Resources Information Systems, preferably in a K-12 education environment.
• Proven research and analytical skills with specific reference to matters of legislative compliance and legal obligations.

Accessibility accommodations are available for all parts of the recruitment process upon request.

Accommodation queries should be directed to the Human Resources Department at [e-mail].

Only those candidates selected for an interview will be contacted.

As a condition of employment, new employees to SMCDSB are required, by legislation, to submit a satisfactory Criminal Background Check and Judicial Matters Check (CRJMC).

The Simcoe Muskoka Catholic District School Board is deeply committed to promoting Reconciliation through Education, Human Rights, Equity and Anti-Racism, and the elimination of Oppressive Practices, in our schools, our workplace and in the communities we serve. We strongly encourage applications from all individuals including those with varied lived experiences that can contribute to the diversification of the workforce at the SMCDSB.

THE BOARD IS AN EQUAL OPPORTUNITY EMPLOYER