Human Resources Administrator

Harbourfront Wealth Management; Vancouver; On-site; CAD 55,000 - 60,000; Full time

Job summary

Harbourfront Wealth Management is seeking a highly organized Human Resources Administrator to join our team in Vancouver, BC. This permanent role supports day-to-day HR operations, employee administration, and HR programs to ensure an exceptional employee experience.

The ideal candidate has 1 year administrative experience, strong communication skills, and a keen eye for detail, with an interest in growing a career in HR. Proficiency with Microsoft Office is required.

Qualifications

• 1 year of administrative experience with accurate data entry, scheduling, and documentation.
• Interest in pursuing a career in HR with openness to learn HR processes and best practices.
• Experience with onboarding, employee records, recruitment coordination, or HRIS is a plus.
• Excellent discretion handling confidential information and strong interpersonal skills.
• Proficiency with MS Office and comfort learning new systems.

Responsibilities

• Prepare employment letters, HR documentation, and other correspondence as required.
• Maintain accurate employee records and ensure all HRIS data is up to date.
• Process employee lifecycle transactions including new hires, transfers, promotions, compensation changes, and terminations.
• Coordinate onboarding activities and ensure required documentation is completed and submitted.
• Provide administrative support to HR Senior Management.
• Support offboarding processes and maintain records related to departures.
• Assist with vacation eligibility tracking and other employee programs.
• Monitor eligibility to work in Canada and coordinate with immigration counsel as needed.
• Ensure HR files and documentation comply with policies and legislation.
• Assist with policy development, implementation, and communication of HR programs.
• Support employee engagement initiatives and internal communications.
• Coordinate training sessions and assist with learning and development administration.
• Support recruitment activities as needed (scheduling interviews, offer docs, candidate communications).
• Generate HR reports and assist with audits, reporting, and data analysis.
• Perform other HR and administrative duties as required.

Skills

Attention to detail

Communication skills

Organizational skills

Customer service

MS Office proficiency

Tools

Microsoft Office

Job description

Who we are:

Harbourfront Wealth is a dynamic industry leader specializing in financial services and wealth management. We are a fast-growing wealth management firm with over $22 billion in assets under administration, comprised of five integrated entities: CIRO dealer, investment counsel, asset manager, U.S. Registered Investment Advisor (RIA) and insurance company. At Harbourfront Wealth, our core values start with the belief that great people make great companies.

Career opportunity:

Harbourfront Wealth Management is seeking a highly organized and detail-oriented Human Resources Administrator to join our growing team in Vancouver, BC. This permanent position plays a key role in supporting day-to-day HR operations, employee administration, and HR programs across the organization. The successful candidate will be passionate about delivering exceptional service, maintaining accurate records, and ensuring a positive employee experience in a fast-paced environment.

You will be responsible for:

• Prepare employment letters, HR documentation, and other correspondence as required;
• Maintain accurate employee records and ensure all HRIS data is up to date;
• Process employee lifecycle transactions including new hires, transfers, promotions, compensation changes, and terminations;
• Coordinate and administer onboarding activities, ensuring all required documentation is completed and submitted;
• Provide administrative support to HR Senior Management;
• Support offboarding processes and maintain accurate records related to employee departures;
• Assist with vacation eligibility tracking, and other employee programs;
• Monitor employee eligibility to work in Canada and coordinate with external immigration counsel when required;
• Ensure HR files, systems, and documentation remain compliant with internal policies and applicable legislation;
• Assist with the development, implementation, and communication of HR policies, procedures, and programs;
• Support employee engagement initiatives, internal communications, and HR projects as needed;
• Coordinate training sessions and assist with the administration of learning and development initiatives;
• Provide administrative support for recruitment activities from time to time, including scheduling interviews, preparing offer documentation, and coordinating candidate communications;
• Generate HR reports and assist with audits, reporting, and data analysis;
• Perform other HR and administrative duties as required.

The ideal candidate for this position has:

• 1 year administrative experience, with proven ability to manage documentation, data entry, scheduling, coordination, and competing priorities with accuracy and professionalism;
• A strong interest in building a career in Human Resources, with enthusiasm for learning HR processes, employee administration, and best practices;
• Previous HR experience is considered an asset, including exposure to onboarding, employee records, recruitment coordination, or HRIS systems;
• Excellent attention to detail and a high level of discretion when handling confidential employee information;
• Strong communication and interpersonal skills, with a service-oriented approach when supporting employees, candidates, and internal stakeholders;

Proficiency with Microsoft Office applications and comfort learning new systems and processes.

Salary Range:

$55,000 - $60,000 per annum (actual salary offered will be commensurate with education, experience, and internal parity).

Diversity and Inclusion

Diversity is an important value to us. We are committed to providing equal opportunities in employment and to providing a workplace which is free from discrimination and harassment. This means that all job applicants and employees will receive equal treatment regardless of race, colour, ethnic or national origins, sex, marital status, disability, age, sexual orientation, religion, or belief.

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