Human Resources Administrator

GDI; Mississauga; On-site; CAD 52,000 - 68,000; Full time

Job summary

GDI Services (Canada) LP is seeking an HR Administrator to support day-to-day HR operations in a fast-paced environment. The role is ideal for an early-career HR professional who is detail-oriented and eager to grow within a growing facility services company.

You will handle data entry, maintain employee records, assist with audits, and generate HR reports while liaising with internal teams. A solid grounding in HR principles and strong communication skills are essential.

Qualifications

• 1–2 years HR or administrative experience
• Post-secondary education in HR, Business, or related field preferred
• Working knowledge of HR principles and employment standards
• Proficiency in Microsoft Office; HRIS experience is an asset
• Strong organizational, communication, and interpersonal skills
• Excellent verbal and written communication abilities
• Ability to maintain confidentiality and manage multiple priorities
• Positive attitude and ability to work collaboratively

Responsibilities

• Support data entry and ensure accuracy of records, spreadsheets, and tracking logs
• Support employee file audits to ensure accuracy and compliance with internal standards
• Track and update employee changes in HRIS systems
• Monitor and follow up on required employee documentation (e.g., certifications, SIN numbers, work permits)
• Maintain and organize electronic and physical files and documentation
• Respond to general inquiries and direct employees to appropriate contacts
• Ensure compliance with document retention policies and audit requirements
• Prepare materials for meetings, presentations, or other initiatives
• Generate regular and ad hoc HR reports for leadership as needed
• Liaise with internal departments to ensure alignment on HR processes and employee needs

Skills

Data entry

Communication

Multitasking

Confidentiality

Education

Post-secondary HR education

Tools

Microsoft Office

HRIS systems

Job description

One solution. All your facility maintenance services.

GDI provides best-in-class integrated facility maintenance services across the United States and Canada. With over 30,000 employees and nearly a century of experience, we combine innovative practices, environmentally responsible solutions, and a strong reputation to deliver exceptional service to our clients.

About the Role

The HR Administrator supports day-to-day HR operations and helps deliver a positive employee experience. This role is ideal for an early-career HR professional who is detail-oriented, organized, and eager to grow within a fast-paced environment.

Key Responsibilities

• Support data entry and ensure accuracy of records, spreadsheets, and tracking logs.
• Support employee file audits to ensure accuracy and compliance with internal standards
• Track and update employee changes (e.g., promotions, transfers, rate increases) in HRIS systems
• Monitor and follow up on required employee documentation (e.g., certifications, SIN numbers, work permits)
• Maintain and organize electronic and physical files and documentation.
• Respond to general inquiries and direct employees to appropriate contacts.
• Ensure compliance with document retention policies and audit requirements
• Prepare materials for meetings, presentations, or other initiatives.
• Generate regular and ad hoc HR reports for leadership as needed
• Liaise with internal departments to ensure alignment on HR processes and employee needs

Qualifications

• 1–2 years of HR or administrative experience
• Post-secondary education in HR, Business, or related field preferred
• Working knowledge of HR principles and employment standards
• Proficiency in Microsoft Office; experience with HRIS systems is an asset
• Strong organizational, communication, and interpersonal skills
• Excellent verbal and written communication abilities.
• Ability to maintain confidentiality and manage multiple priorities
• Positive attitude, willingness to learn, and ability to work collaboratively.

Must be able to pass Criminal Background Check

GDI Services (Canada) LP is committed to accommodating applicants with disabilities up to the point of undue hardship during the recruitment, assessment and selection process. Please notify GDI Services (Canada) LP if you require accommodation in respect of the materials or procedures used at any time during this process. If you require accommodation GDI Services (Canada) LP will work with you to determine how to meet your needs.