Human Resources Administrator

Seequent Limited; Calgary; Hybrid; CAD 65,000 - 90,000; Full time

Benefits offered by this job

Competitive salary

Flexible working

Volunteer day

Employee share purchase plan

Rewards & recognition program

Continuous learning

Job summary

Seequent Limited in Calgary, Alberta is seeking an HR Administrator to join the People Success team, providing day-to-day HR support across the employee lifecycle, including onboarding, offboarding, leave administration, and data updates.

The role supports colleagues, managers, and the broader People team by preparing documents, maintaining records, processing routine requests, and helping ensure HR activities are completed accurately and on time.

Qualifications

• Tertiary level qualification in Human Resources, Business Administration, or a related discipline, or equivalent relevant experience.
• Minimum 1–3 years of experience in HR administration, people operations, or a related support role.
• Working knowledge of HR administration processes across the employee lifecycle, including documentation, data entry, onboarding, offboarding, and records support.
• Experience working with HR systems and Microsoft Office tools, including Word and Excel.

Responsibilities

• Receive, log, and update HR support requests through the centralized intake process.
• Prepare and maintain HR documentation, including employee change forms, onboarding and offboarding paperwork, leave letters, and other employee records.
• Refer requests requiring additional support to the appropriate HR team member with the relevant documentation.
• Process colleague data changes and HRIS updates, and maintain accurate employee records and files.
• Support onboarding and offboarding administration, including creating files, preparing documentation, and completing routine follow-up tasks.
• Track probation periods, fixed-term contract end dates, return-to-work dates, and other employee lifecycle milestones.
• Prepare documentation and complete routine administrative tasks for leave requests, benefits inquiries, and payroll support processes.
• Respond to routine colleague and manager queries using established templates, tools, and knowledge resources, referring non-routine matters to the appropriate HR team member.
• Support reporting, audits, and compliance reviews by maintaining accurate documentation and providing required records.
• Follow established processes, maintain accurate records, and provide administrative support across the team as needed.

Education

HR/Business Administration degree

Tools

HRIS

Word

Excel

Job description

At Seequent, we help organisations to understand the underground, giving the confidence to make better decisions faster.

We build world-leading technology that is at the forefront of Earth sciences, transforming the way our customers work. Every day we help them develop critical mineral resources more sustainably, design and build better infrastructure, source renewable energy, and reduce their impact on the environment.

We operate in 145+ countries while proudly maintaining headquarters in New Zealand.

Job Summary

The HR Administrator is a member of the People Success team responsible for providing day-to-day HR administrative support across the colleague lifecycle, including employee changes, onboarding, offboarding, leave administration, documentation, and data updates. The role supports colleagues, managers, and the broader People team by preparing documents, maintaining records, processing routine requests, and helping ensure HR activities are completed accurately and on time.

Working within a tiered operating model, the HR Administrator supports centralized intake, logs requests, completes recurring administrative tasks, and refers matters to the appropriate team member when additional HR support is required. The role works with HR team members and partner teams to help ensure requests are processed accurately and in a timely manner.

Duties and responsibilities

• Receive, log, and update HR support requests through the centralized intake process.
• Prepare and maintain HR documentation, including employee change forms, onboarding and offboarding paperwork, leave letters, and other employee records.
• Refer requests requiring additional support to the appropriate HR team member with the relevant documentation.
• Process colleague data changes and HRIS updates, and maintain accurate employee records and files.
• Support onboarding and offboarding administration, including creating files, preparing documentation, and completing routine follow-up tasks.
• Track probation periods, fixed-term contract end dates, return-to-work dates, and other employee lifecycle milestones.
• Prepare documentation and complete routine administrative tasks for leave requests, benefits inquiries, and payroll support processes.
• Respond to routine colleague and manager queries using established templates, tools, and knowledge resources, referring non-routine matters to the appropriate HR team member.
• Support reporting, audits, and compliance reviews by maintaining accurate documentation and providing required records.
• Follow established processes, maintain accurate records, and provide administrative support across the team as needed.

Qualifications

• Tertiary level qualification in Human Resources, Business Administration, or a related discipline, or equivalent relevant experience.
• Minimum 1–3 years of experience in HR administration, people operations, or a related support role.
• Working knowledge of HR administration processes across the employee lifecycle, including documentation, data entry, onboarding, offboarding, and records support.
• Experience working with HR systems and Microsoft Office tools, including Word and Excel.

In addition, the role requires the following attributes:

• Attention to detail and accuracy in documentation, records, and data entry.
• Good organization and ability to manage routine tasks and deadlines.
• Good written and verbal communication skills, with a professional and service-oriented approach.
• Ability to identify when a request should be referred to another HR team member.
• Customer service mindset and ability to provide practical support to colleagues and managers.
• Ability to follow established workflows, templates, and requirements consistently.
• Ability to manage sensitive and confidential matters with discretion and professionalism.
• Ability to work cooperatively with others and support the team as needed.

Working conditions

Seequent is a global company, and flexibility in working hours may be required to accommodate work across different time zones. Office-based environment (minimum 3 days in-office). This position is based out of our Calgary, Alberta Office

May required occasional travel to other office locations.

Our Commitment to Equity, Diversity, and Inclusion

At Seequent, we champion the uniqueness of each individual. Our commitment to inclusiveness, equity, and accessibility is fundamental to who we are. If you require accommodation during our recruitment process, please let our Talent Acquisition team know. We are here to ensure a fair opportunity for all.

Research underscores that some individuals, especially women and underrepresented groups, may hesitate to apply for roles if they don't meet every requirement. Please don't count yourself out if you don’t tick every box. We are committed to hiring a diverse team and encourage individuals of all background and abilities to apply. Thank you for considering us as your potential employer; we're excited to see what you can bring to our team!

Benefits of being a Seequenteer and why you’ll love being on our team.

Our people

Working at Seequent means becoming part of a community of collaborative innovators with insatiable curiosity and a passion to make a difference. Seequenteers are experts at what they do, visionaries with bold ideas for the future, and driven by a desire to make meaningful change.

Our culture

At Seequent you’ll be encouraged to Find a Better Way, Think Customer, Collaborate Enthusiastically, Exceed Expectations and Take Ownership, no matter what role you’re in. Our values define a culture of open mindedness, connected teams despite geographical distance, transparent communication, and leadership at any level, where everyone is welcome as their authentic self.

Our offices

Seequent operates from offices all over the world; as part of the Bentley Systems family. Our office hubs are fueled by barista-crafted coffee,games, table tennis, Lego, online trivia battles, and regular office team events. We like to celebrate our wins with cake too, lots of cake.

Benefits

Competitive salary, flexible working, a paid day each year to volunteer, an employee share purchase plan in most locations, rewards & recognition program, continuous learning and career growth opportunities, internal engagement events, culture & wellbeing program, personal support resources. Additional benefits are unique to each location Seequent resides in.