Administrative Coordinator - Department of Anesthesia and Pain Medicine

The Hospital for Sick Children; Toronto; Hybrid; CAD 70,000 - 90,000; Full time

Job summary

Join a leading healthcare institution as an Administrative Coordinator in the Department of Anesthesia and Pain Medicine. In this role, you will provide essential administrative support, managing calendars, organizing meetings and ensuring the smooth operation of departmental activities. The ideal candidate will possess advanced organizational skills and a commitment to accuracy in a fast-paced environment, contributing to the health and well-being of children.

Qualifications

• Senior-level administrative experience required, healthcare experience preferred.
• Advanced proficiency in Microsoft Office applications.
• Exceptional problem-solving skills with a proactive approach.

Responsibilities

• Maintain Physician Faculty calendars and schedule appointments.
• Coordinate meetings and events, manage internal schedules.
• Act as day-to-day onsite point for operational needs.

Skills

Organizational Skills

Attention to Detail

Proactive Problem-Solving

Interpersonal Communication

Education

Senior-level administrative experience

Experience in a healthcare setting

Tools

Microsoft Office (Teams, Outlook, Word, Excel, PowerPoint)

Job description

Administrative Coordinator - Department of Anesthesia and Pain Medicine

Join to apply for the Administrative Coordinator - Department of Anesthesia and Pain Medicine role at The Hospital for Sick Children

Administrative Coordinator - Department of Anesthesia and Pain Medicine

Join to apply for the Administrative Coordinator - Department of Anesthesia and Pain Medicine role at The Hospital for Sick Children

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Dedicated exclusively to children and their families, The Hospital for Sick Children (SickKids) is one of the largest and most respected paediatric healthcare centres in the world. As innovators in child health, we lead and partner to improve the health of children through the integration of healthcare, leading-edge research and education. Our reputation would not have been built - nor could it be maintained - without the skills, knowledge and experience of the extraordinary people who come to work here every day. SickKids is committed to ongoing learning and development, and features a caring and supportive work environment that combines exceptionally high standards of practice.

When you join SickKids, you become part of our community. We share a commitment and determination to fulfill our vision of Healthier Children. A Better World.

Don't miss out on the opportunity to work alongside the world's best in paediatric healthcare.

As an integral part of the Department of Anesthesia and Pain Medicine, you will provide onsite administrative support with an impact on the clinical and academic operations of the Department. The successful candidate must be sufficiently skilled to support complex administrative tasks and proactively solve issues and make recommendations to ensure the day-to-day administrative operations of the Department run smoothly.

Administrative Accountabilities

Here's What You Will Get to Do:

• Maintain Physician Faculty calendars; schedule and confirm appointments, anticipate time conflicts, and use judgement to reschedule meetings or appointments according to changes in priority;
• Maintain Faculty CVs and provide other administrative support to Faculty,
• Maintain various internal lists and schedules, including the Emergency Activation lists and the On Call schedule;
• Arrange meetings, internal and external small and large scale events; coordinate bookings, catering, audio visual and equipment, as required;
• Prepare and distribute meeting agendas and minutes;
• Coordinate virtual national rounds;
• Update the Department Website, as required;
• Provide ongoing support and coverage for other coordinators within the Department;
• Coordinate and oversee administrative projects from draft to implementation/completion;
• Assist with travel bookings, as needed;
• Act as day-to-day onsite point person for operational requirements for the Department.
  
  

Professional Accountabilities

• Develop strong relationships and communicate with multiple-level contacts across several portfolios and throughout the Hospital to exchange/ report/ analyze moderately complex information;
• Independently respond and collaborate with other areas to problem-solve/resolve conflicts and roadblocks, and independently or collaboratively propose solutions;
• Respond to questions and concerns in a timely fashion.
  
  

Here's What You Will Need

• Senior-level administrative experience required, experience in a similar health care setting an asset
• Excellent organizational skills and the ability to work in a fast-paced work environment with many interruptions and multiple priorities;
• Strong attention to detail and high level of accuracy in completion of administrative tasks;
• Advanced administrative analytical, evaluative, and problem-solving skills;
• Demonstrated ability to prioritize work in an efficient and organized manner;
• Advanced proficiency in all current Microsoft Office applications (Teams, Outlook, Word, Excel, PowerPoint), and ability to learn new software to perform duties of the role
• Advanced interpersonal, oral, and written communication skills;
• Ability to work well independently, as well as in a team environment;
• Exceptional problem-solving skills with the ability to exercise discretion and confidentiality;
• Self-motivation and ability to be proactive;
• A commitment to understanding and aiding in the pursuit of equity, diversity and inclusion objectives.
  
  

Employment type: Full-time Permanent, Hybrid, 3 days (Monday, Wednesday, Friday) onsite

SickKids is committed to championing equity, diversity and inclusion in all that we do, fostering an intentionally inclusive and culturally safe environment that reflects the diversity of the patients, families and communities we serve. Learn more about workplace inclusion.

If you require accommodation during the application process, please reach out to our aSKHR team. SickKids can provide access and inclusion supports to eligible candidates to support their full engagement during the interview and selection process as well as to ensure candidates are able to perform their duties once successfully hired. If you are invited for an interview and require accommodation, please let us know at the time of your invitation to interview. Information received related to access, inclusion or accommodation will be addressed confidentially.

Technical difficulties? Email [e-mail] with a short description of the issues you are experiencing. We will not accept resumes sent to this inbox but we are happy to respond to requests for technical assistance.

Tip: Combine your cover letter and resume into ONE document of 20 pages or less as you cannot upload multiple documents as part of your application.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Hospitals and Health Care

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