Human Resources Assistant

Community Living Dufferin; East Garafraxa; On-site; CAD 52,000 - 66,000; Full time

Job summary

Community Living Dufferin seeks a Human Resources Assistant on a full-time contract to support the HR team with administrative duties, onboarding, records management, and HRIS administration, including health & safety documentation.

You will coordinate recruitment processes, maintain employee data, and help ensure accurate records and compliant processes while supporting training and communications across the organization.

Qualifications

• Experience as an administrative assistant, office coordination, HR administration, or similar support role.
• Strong organizational skills with exceptional attention to detail.
• Proficiency with Word, Excel, Outlook, and Teams.

Responsibilities

• Provide day-to-day administrative support to the Director of Human Resources and the HR function.
• Prepare, organize, and maintain HR documentation, correspondence, reports, forms, and employee records.
• Maintain and update employee information in the HRIS (BambooHR), including onboarding, offboarding, and changes.
• Assist with auditing HRIS data and personnel files for accuracy, completeness, and confidentiality.
• Support recruitment and onboarding activities, scheduling interviews, checking references, and preparing offers.
• Coordinate employee training, track mandatory training and certifications.
• Assist with Health & Safety documentation, including incident reports and WSIB claims.
• Help coordinate meetings, prepare agendas and notes, and track follow-up items.
• Distribute and communicate HR policies and updates.
• Respond to routine inquiries and escalate complex matters as needed.
• Support HR reports, spreadsheets, and tracking documents.
• Maintain organized filing systems and safeguard sensitive information.
• Assist with general HR projects and special assignments.

Skills

Administrative support

Office coordination

HR administration

Microsoft Office

HRIS experience

Communication skills

Time management

Discretion and confidentiality

DEIB focus

Tools

BambooHR

Job description

Community Living Dufferin

Our mission: to enable people with an intellectual disability to achieve their fullest potential.

Human Resources Assistant - Full Time Contract (Up to One Year)

Community Living Dufferin (CLD) is looking for an organized, detail-oriented, and dependable Human Resources Assistant to join our team. This is an excellent opportunity for someone who enjoys providing administrative support, coordinating processes, maintaining accurate records, and helping ensure the smooth day-to-day operations of a Human Resources department. Reporting to the Director of Human Resources, you will provide administrative and coordination support across a variety of HR functions, including recruitment, onboarding, employee records management, HRIS administration, training coordination, and Health & Safety documentation. You will play an important role in keeping HR processes organized, information up to date, and employees and managers supported.

What You’ll Do

• Provide day-to-day administrative support to the Director of Human Resources and the broader HR function.
• Prepare, organize, and maintain HR documentation, correspondence, reports, forms, and employee records.
• Maintain and update employee information in the HRIS (BambooHR), including onboarding, offboarding, employee changes, benefits, and leaves.
• Assist with auditing HRIS data and personnel files to ensure accuracy, completeness, and confidentiality.
• Support recruitment and onboarding activities, scheduling interviews, coordinating reference checks, preparing offer letters, and organizing new hire documentation.
• Coordinate employee training, maintain records of mandatory training and certifications, and track completion dates.
• Assist with the administration and documentation of Health & Safety activities, including incident reports, workplace injuries, WSIB claims, and follow-up documentation.
• Help coordinate meetings, prepare agendas and materials, take notes when required, and track follow-up items.
• Assist with the distribution and communication of HR policies, procedures, forms, and updates.
• Respond to routine employee and manager inquiries and direct more complex matters to the appropriate HR representative.
• Support the preparation of HR reports, spreadsheets, tracking documents, and other administrative materials.
• Maintain organized electronic and physical filing systems while ensuring sensitive employee information is handled appropriately.
• Assist with general HR projects and special assignments as required.

What You Bring

• Previous experience in an administrative assistant, office coordination, HR administration, or similar support role.
• Strong organizational skills and exceptional attention to detail.
• Proficiency in Microsoft Office applications, particularly Word, Excel, Outlook, and Teams.
• Experience maintaining databases, electronic records, spreadsheets, or HRIS systems.
• Strong written and verbal communication skills, with the ability to interact professionally with employees, managers, and external contacts.
• The ability to manage multiple priorities, meet deadlines, and follow established processes.
• A high level of discretion and professionalism when handling confidential and sensitive information.
• An asset: experience supporting Human Resources or Health & Safety functions, including recruitment, onboarding, training coordination, or employee records management.
• An asset: familiarity with employment legislation, workplace Health & Safety requirements, WSIB processes, and unionized environments.
• A collaborative, service-oriented approach and a genuine commitment to inclusion, diversity, equity, and belonging (DEIB).

We appreciate your interest in our organization; only selected candidates will be contacted.

This position is to fill a temporary vacancy.

Community Living Dufferin is committed to providing a recruitment and selection process that is inclusive and free from barriers. Accommodations for job applicants with disabilities are available upon request and will be provided in accordance with Ontario Human Rights Code and Accessibility for Ontarians with Disabilities Act.

Applicants are required, in advance, to make any accommodation request known to Human Resources by contacting [phone] ext. 152 and we will strive to provide reasonable and appropriate accommodation for all applicants during the recruitment and selection process, which will ensure the process, is conducted in a fair and equitable manner.