Hub Administrative Assistant

Ontario Clean Water Agency; Little Britain; On-site; CAD 37,000 - 43,000; Full time

Job summary

Ontario Clean Water Agency (OCWA) is seeking a Hub Administrative Assistant to support Managers with reports, inquiries, meetings, and data management. This fixed-term, full-time role is based in Little Britain, Ontario, with responsibilities spanning purchasing, accounts payable, payroll, and HR support.

You will engage with vendors, maintain records, and assist in financial data preparation. The position offers an opportunity to contribute to Ontario's water services and gain hands-on

Qualifications

• Excellent knowledge of office administration, procedures and processes.
• Knowledge of purchasing, accounts payable, Attendance Clerks/Coordinator (ACC) attendance, and payroll.
• Excellent knowledge of computers; ability to use word processing, spreadsheet and software (e.g. GP Dynamics, Microsoft Outlook, Word, Excel, Power Point, Lotus Notes, WIN, Internet)
• Knowledge of general financial and accounting principles; accounts receivable, reconciliations and budget forecasts
• Knowledge of business processes to assist in the preparation of financial analysis and overall strategic business planning within the clusters and the Region

Responsibilities

• Producing correspondence and reports for managers.
• Receiving inquiries and coordinating meetings.
• Maintaining databases and filing systems.
• Coordinating information and documentation.
• Purchasing and accounts payable tasks.
• Following up with suppliers and resolving discrepancies.
• Handling accounts receivable and payroll support.
• Monitoring documentation and attendance tasks.

Skills

Office administration

Time management

Oral communication

Written communication

Analytical skills

Problem solving

Research skills

Teamwork

Travel willingness

Tools

GP Dynamics

Microsoft Outlook

Word

Excel

PowerPoint

Lotus Notes

WIN

Internet

Job description

Job Details

Application Deadline: 2026-09-11

Position Title: Hub Administrative Assistant

Division: KWT RH Business Management (Helena Milchin-Raposo)

Location: 20 Verna Drive Little Britain, ON K0M 2C0 Canada

Work type: Fixed Term (Fixed Term)

Number of Positions: 1

Job Duration: Up to 6 Months

Job Term: Full time

Salary: $26.92 - $31.31 CAD hourly

Job Summary

Water is our business and our passion. It can be yours too. The water professionals at OCWA know the value of water better than anyone. Our work benefits communities across Ontario every day. Our job (and possibly yours) is also to return treated and safe water back to our lakes and rivers. At OCWA, we have a deep respect for the environment and our responsibility for the health of the communities we serve drives us. A job at OCWA is an opportunity to make a positive impact on millions—a big responsibility. Are you ready? We think you are. So come on in. The water is perfect.

Responsibilities

• Assisting the Managers by producing correspondence/reports
• Receiving inquiries
• Arranging meetings
• Maintaining databases/filing systems
• Coordinating information
• Purchasing/accounts payable
• Following up with suppliers
• Correcting discrepancies
• Accounts receivable
• Monitoring/processing documentation
• Attendance, payroll and human resources support

Knowledge

• Excellent knowledge of office administration, procedures and processes
• Demonstrated knowledge of administrative practices, policies and procedures related to purchasing (including general accounting principles) accounts payable, Attendance Clerks/Coordinator (ACC) attendance, and payroll
• Excellent knowledge of computers; ability to use word processing, spreadsheet and software (e.g. GP Dynamics, Microsoft Outlook, Word, Excel, Power Point, Lotus Notes, WIN, Internet)
• Knowledge of general financial and accounting principles; accounts receivable, reconciliations and budget forecasts
• Knowledge of business processes to assist in the preparation of financial analysis and overall strategic business planning within the clusters and the Region

Skills and Abilities

• Excellent planning, time management and organizational skills
• Excellent oral communication and customer service skills to liaise with clients, vendors/suppliers to respond to inquiries
• Good written communication skills to prepare routine correspondence, meeting minutes and various documents
• Good analytical and evaluation skills to analyze data and prepare reports/summaries
• Excellent problem solving skills to support the analysis of financial reports and data for operational planning and budgets
• Good research skills to gather data from a variety of sources to explain expenditure and budget discrepancies
• Ability to work independently and in a team oriented environment
• Ability to travel within the region as needed

What's in it for you?

• Flexible learning and development opportunities
• Opportunities for career advancement and specialization with the largest provider of water and wastewater services in Ontario
• A wide-ranging compensation structure focused on pay for certification, on-call pay, call-back pay, over‑time and Overall Responsible Operator (ORO) pay
• Work with the partner of choice for more communities than any other water and wastewater service organization in Ontario for over 30 years
• Work with an organization committed to innovation and advanced technology
• A defined benefit pension plan
• Comprehensive health plan
• Life and disability insurance
• Maternity and parental leave top‑up benefits including for adoptive parents

About OCWA

The Ontario Clean Water Agency is an agency of the Province of Ontario, reporting to the Ministry of the Environment, Conservation and Parks. As the largest provider of water and wastewater services in Canada, we manage over 800 facilities from small well systems and lagoons to large water and wastewater treatment plants. Consider this opportunity if you are a motivated, team oriented individual seeking a career in the water and wastewater industry.

We thank you for your interest, and we will only contact you if we choose you for further screening or an interview. Career decisions can be murky and hard to navigate. OCWA makes it easy. If you’re looking for career potential through purposeful work, meaningful recognition and a lifetime opportunity for individual growth, OCWA is where you can thrive. Join an inclusive team environment and unlock your potential in a supportive, recognition‑based culture. With water, your career path is clear. OCWA is an agency of the Government of Ontario, reporting to the Ministry of the Environment, Conservation and Parks. For more than 30 years, municipalities, First Nations communities, institutions and industry have put their trust in OCWA to provide water, wastewater and stormwater services. Our extraordinary work demands a community of remarkable people. A career at OCWA is an opportunity to achieve your potential through meaningful, important work.

Our Commitment to Diversity, Inclusion, Accessibility, and Anti‑Racism

We invite all interested individuals to apply and encourage applications from people with disabilities, Indigenous, Black, and racialized individuals, as well as people from a diversity of ethnic and cultural origins, sexual orientations, gender identities and expressions.

Visit the OPS Anti‑Racism Policy and the OPS Diversity and Inclusion Blueprint pages to learn more about the OPS commitment to advance racial equity, accessibility, diversity, and inclusion in the public service.

We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontario's Human Rights Code.

The Ontario Clean Water Agency is an inclusive employer and we offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontario's Human Rights Code.