Hub Administrative Assistant

Fonction publique de l'Ontario; Little Britain; On-site; CAD 37,000 - 43,000; Full time

Benefits offered by this job

Flexible learning and development

Career advancement opportunities

Competitive compensation structure

Pension and health benefits

Diversity and inclusion

Disability accommodation during hiring

Job summary

Ontario Clean Water Agency is seeking an Office Administration support person for the Region on a temporary contract of up to 6 months with potential extension. You will assist Managers, handle correspondence, meetings, databases, purchasing, payroll, and HR support, while ensuring accurate financial processing and reporting.

The role requires strong administrative skills, proficiency in GP Dynamics and MS Office, and the ability to work independently or in a team within Ontario.

Qualifications

• Excellent knowledge of office administration, procedures and processes.
• Knowledge of purchasing, accounts payable, attendance and payroll processes.
• Strong computer skills across MS Office and related software.
• Understanding of general financial and accounting principles; AR, reconciliations, budgets.
• Ability to analyze business processes for financial and strategic planning.

Responsibilities

• Provide administrative support for Region activities; assist Managers with correspondence and reports.
• Receive inquiries, arrange meetings, maintain databases and filing systems.
• Coordinate information, purchase and accounts payable; follow up with suppliers.
• Support attendance, payroll and HR activities; process HR-related documentation.

Skills

Planning & time management

Oral communication

Written communication

Analytical thinking

Problem solving

Research skills

Teamwork

Independent work

Travel within region

Tools

GP Dynamics

Microsoft Outlook

Word

Excel

Power Point

Lotus Notes

WIN

Internet

Job description

Apply By: Friday, September 11, 2026 11:59 pm EDT

1 Temporary assignment/contract for up to 6-months, with possibility of extension

Job code:

08OAD - Office Administration 08

$26.92 - $31.31 Per hour*
*Indicates the salary listed as per the OPSEU Collective Agreement.

Water is our business and our passion. It can be yours too. The water professionals at OCWA know the value of water better than anyone. Our work benefits communities across Ontario every day.

Our job (and possibly yours) is also to return treated and safe water back to our lakes and rivers. At OCWA, we have a deep respect for the environment and our responsibility for the health of the communities we serve drives us.

A job at OCWA is an opportunity to make a positive impact on millions—a big responsibility. Are you ready? We think you are. So come on in. The water is perfect.

About the job

In this role, you will provide administrative assistance in support of all activities required for the Region. This will include assisting the Managers by producing correspondence/reports, receiving inquiries, arranging meetings, maintaining databases/filing systems, coordinating information, purchasing/accounts payable, following up with suppliers, correcting discrepancies, accounts receivable, monitoring/processing documentation; attendance, payroll and human resources support.

Knowledge:

• Excellent knowledge of office administration, procedures and processes.
• Demonstrated knowledge of administrative practices, policies and procedures related to purchasing (including general accounting principles) accounts payable, Attendance Clerks/Coordinator (ACC) attendance, and payroll.
• Excellent knowledge of computers; ability to use word processing, spreadsheet and software (e.g. GP Dynamics, Microsoft Outlook, Word, Excel, Power Point, Lotus Notes, WIN, Internet).
• Knowledge of general financial and accounting principles; accounts receivable, reconciliations and budget forecasts.
• Knowledge of business processes to assist in the preparation of financial analysis and overall strategic business planning within the clusters and the Region.

Skills and abilities include:

• Excellent planning, time management and organizational skills
• Excellent oral communication and customer service skills to liaise with clients, vendors/suppliers to respond to inquiries.
• Good written communication skills to prepare routine correspondence, meeting minutes and various documents.
• Good analytical and evaluation skills to analyze data and prepare reports/summaries
• Excellent problem solving skills to support the analysis of financial reports and data for operational planning and budgets.
• Good research skills to gather data from a variety of sources to explain expenditure and budget discrepancies.
• Ability to work independently and in a team oriented environment.
• Ability to travel within the region as needed.

What's in it for you?

• Flexible learning and development opportunities
• Opportunities for career advancement and specialization with the largest provider of water and wastewater services in Ontario.
• A wide-ranging compensation structure focused on pay for certification, on-call pay, call-back pay, over-time and Overall Responsible Operator (ORO) pay.
• Work with the partner of choice for more communities than any other water and wastewater service organization in Ontario for over 30 years.
• Work with an organization committed to innovation and advanced technology.
• A defined benefit pension plan; comprehensive health plan; life and disability insurance.
• Maternity and parental leave top-up benefits including for adoptive parents.

OPS/OCWA's commitment to diversity, inclusion, accessibility, and anti-racism:

We are committed to build a workforce that reflects the communities we serve and to promote a diverse, anti-racist, inclusive, accessible, merit-based, respectful and equitable workplace.

We invite all interested individuals to apply and encourage applications from people with disabilities, Indigenous, Black, and racialized individuals, as well as people from a diversity of ethnic and cultural origins, sexual orientations, gender identities and expressions.

Visit theOPS Anti-Racism Policy and the OPS Diversity and Inclusion Blueprint pages to learn more about the OPS commitment to advance racial equity, accessibility, diversity, and inclusion in the public service.

We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontario's Human Rights Code. Refer to the application instructions below if you require a disability-related accommodation.

The Ontario Clean Water Agency is an inclusive employer and we offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of theOntario's Human Rights Code . Refer to the application instructions if you require a disability-related accommodation.

The Ontario Clean Water Agency is an agency of the Province of Ontario, reporting to the Ministry of the Environment, Conservation and Parks. As the largest provider of water and wastewater services in Canada, we manage over 800 facilities from small well systems and lagoons to large water and wastewater treatment plants. Consider this opportunity if you are a motivated, team oriented individual seeking a career in the water and wastewater industry.

We thank you for your interest, and we will only contact you if we choose you for further screening or an interview.