https://emplois.bnc.ca/en_CA/careers/JobDetail/Quebec-Canada-Executive-Assistant/36138

Banque Nationale du Canada; Montreal; Hybrid; CAD 55,000 - 75,000; Full time

Benefits offered by this job

Health and wellness program

Employee Share Ownership Plan

Employee and family assistance program

Preferential banking services

Involvement in community initiatives

Virtual sleep clinic

Job summary

National Bank of Canada is seeking an Executive Assistant on the Investor Relations team in Montreal. You will partner with the Vice‑President and Chief Investor Relations Officer to manage calendars, emails, meetings, and administrative tasks essential to the unit's success.

The role emphasizes proactive, rigorous, and professional support in a dynamic, agile environment with hybrid work options. Strong Office suite and collaboration tools experience are required.

Qualifications

• Three-year professional or college diploma or academic equivalent in a related field.
• Experience as an administrative assistant or executive assistant.
• Proficiency with Microsoft Office and collaboration tools.
• Knowledge of Ariba and Concur applications.
• Ability to manage the VP's calendar and email inbox.

Responsibilities

• Support the VP and Head of Investor Relations with calendar and email management.
• Organise unit meetings, one-on-one meetings, and administrative follow-ups.
• Provide administrative and logistical support for all unit activities.
• Coordinate meetings with senior leaders and arrange business trips.
• Prepare expense reports, monitor budgets, and process invoices.
• Support the Senior Advisor in compiling and publishing the Bank's quarterly results.

Skills

Administrative support

Calendar management

Communication

Office suite

Education

Three-year diploma

Tools

Ariba

Concur

Outlook

Job description

Area(s) of interest: Finance and accounting

Location(s): Montreal

A career as an executive assistant on the investor Relations team at National Bank means being an essential partner for the Vice-President and Chief investor Relations Officer in carrying out various functions to help the business line achieve its objectives. This job allows you to have a positive impact thanks to your administrative management and event coordination skills.

• Three-year professional or college diploma or academic equivalent in a related field.
• Experience as an administrative assistant or executive assistant
• Excellent knowledge of the Microsoft Office suite (Word, Excel, PowerPoint, Outlook) and various collaboration tools.
• Knowledge of Ariba and Concur applications
• Support the Vice-President and Head of investor Relations in managing her calendar and email inbox.
• Assist the manager in the administrative organisation of the unit (team meetings, one-on-one meetings, administrative follow-ups, various requests related to the smooth functioning of the unit).
• Provide administrative and logistical support in organising all unit activities
• Coordinate requests for administrative meetings with members of the senior leadership team and business trips for managers and members of the unit.
• Produce expense accounts, budget monitoring for the unit and invoice processing
• Provide varied support to the Senior Advisor in compiling and publishing the Bank's quarterly results.

Your team

the Vice-President – investor Relations is made up of more than 100 audit specialists who work in an agile, proactive and collaborative manner in various mandates. On this team, you will report to the Vice-President and Chief investor Relations Officer.

Our team stands out for its dynamism and commitment to excellence. We aim to offer you flexibility to promote your quality of life. This translates into a hybrid work environment.

Prerequisites

• Three-year professional or college diploma or academic equivalent in a related field.
• Experience as an administrative assistant or executive assistant
• Excellent knowledge of the Microsoft Office suite (Word, Excel, PowerPoint, Outlook) and various collaboration tools
• Knowledge of Ariba and Concur applications
• Demonstrated ability to work proactively, with a high degree of rigor and professionalism, in a dynamic and agile environment.

Languages:

Reason to require this language: you will need to discuss frequently with our service providers or partners who speak a language other than French.

In addition to competitive compensation, upon hiring you’ll be eligible for a wide range of flexible benefits to help promote your wellbeing and that of your family such as:

• Health and wellness program, including many options
• Employee Share Ownership Plan
• Employee and family assistance program
• Preferential banking services
• Involvement in community initiatives
• Virtual sleep clinic

We have an offer that keeps up with trends as well as your needs and those of your family.

Our dynamic work environments and cutting-edge collaboration tools foster a positive employee experience. We value employees’ ideas. Whether through our surveys or programs, regular feedback and ongoing communication are encouraged.

Making a bold move in a people-first environment

We’re a bank on a human scale that stands out for its courage, entrepreneurial culture, and passion for people. Our mission is to have a positive impact on people’s lives. Our core values of partnership, agility, and empowerment inspire us, and inclusion is central to our commitments. We aim, wherever possible, to provide a barrier-free and accessible environment to all employees.

We strive to provide accessibility measures throughout the recruitment process within the limits of our available resources. If you require accommodations, feel free to let us know during our initial conversations. We welcome all candidates! What can you bring to our team?

Why work at National Bank?

For an environment that supports your career path

There are many varied opportunities for you to progress and develop, and move ahead in your career. This includes on-the-job learning and training, co-development and pairing with other employees, professional support and mentoring, internal career days or discussion forums with our leaders.

For an inclusive and diverse environment

We foster inclusion in an environment where each person’s unique qualities, whether visible or invisible, are celebrated and valued. We welcome all candidates! What can you bring to our team?

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