HSE Administrator

COOEC Canada Company; Calgary; On-site; CAD 52,000 - 70,000; Full time

Job summary

COOEC Canada Company in Calgary is seeking an organized HSE Administrative Support professional to assist with safety inspections, documentation management, and training records compliance. You will coordinate safety events and support Alberta OH&S regulatory requirements.

Responsibilities include contractor prequalification support, maintaining HSE files, emergency drills, and budget tracking. This role emphasizes accurate record-keeping, timely communications with site managers, and remote

Qualifications

• Experience supporting HSE documentation and regulatory compliance.
• Strong organizational and record-keeping skills.
• Ability to coordinate training and safety orientation.

Responsibilities

• Assist with daily office safety inspections, including fire safety equipment and emergency exits.
• Support maintenance of HSE documentation and recording safety meeting minutes.
• Conduct safety orientation for new office employees.
• Cover office emergency evacuation plans, routes, contacts, and HSE policies.
• Assist HSE Coordinator in managing contractor prequalification and documentation.
• Follow up on contractor training records and qualifications for compliance.
• Organize HSE SharePoint and shared drive files with standardized naming.
• Back up HSE files to company servers and assist in generating HSE reports.
• Maintain office First Aid records and equipment maintenance logs.
• Assist in first aid event and monitoring records.
• Assist in booking personnel accommodation at camps and manage camp cost codes.
• Provide remote coordination with on-site management and contractors.
• Assist HSE department in organizing emergency drills and collecting results.
• Assist in organizing office Hazard Assessment documents.
• Maintain employee HSE training records and onboarding tracking.
• Assist in scheduling training and ensuring compliance.
• Compile PPE requirements for on-site personnel and support procurement processes.
• Monitor and follow up on employee and contractor HSE certification renewals.
• Track HSE budgets and expenditures and prepare management reports.
• Assist in preparing documentation for inspections and audits.

Job description

• Assist with daily officesafety inspections, including fire safety equipment, emergency exits, andhazard identification etc.
• Support maintenance ofoffice HSE documentation and recording of safety meeting minutes,ensuring compliance with Canadian and Alberta occupational health andsafety regulations.

New Employee SafetyOrientation

• Conduct safetyorientation for new office employees.
• Cover office emergencyevacuation plans, evacuation routes, emergency contacts, and HSEpolicies.

Contractor Qualificationand Compliance Support (Remote)

• Assist HSE Coordinatorand HSE Adviser in managing contractor prequalification anddocumentation.
• Follow up on contractortraining records, licenses, certifications, and qualifications to ensurecompliance with Alberta regulations and company policies.

HSE Documentation and DataManagement

• Organize HSE SharePointand shared drive files with professional formatting and standardizednaming conventions.
• Regularly back up HSEfiles to company servers to ensure data security and traceability.
• Assist in generating HSEreports to support management review.

First Aid and SafetyEquipment Administrative Support

• Maintain office First Aidrecords and equipment maintenance logs.
• Assist in first aid eventand monitoring records.

Camp and Remote SiteBooking Support

• Assist HSE Coordinator inbooking personnel accommodation at camps following qualificationapproval.
• Manage over 3,000 annualbookings, coordinate Camp Cost Codes, send confirmations, and maintainaccurate booking records.
• Provide remotecoordination with on-site management and contractors to ensure timelycommunication.

Emergency Response andDrill Support

• Assist HSE department inorganizing Calgary office emergency response drills.
• Collect drill results andimprovement suggestions, ensuring records are complete and actionable.

Hazard Assessment and FileManagement

• Assist in organizingoffice Hazard Assessment documents.

Employee Training

• Maintain employee HSEtraining records, including new employee orientation records and remotetracking of on-site training certifications.
• Assist in organizingtraining schedules and ensuring compliance.

PPE Supply Support(Remote)

• Assist in compiling PPErequirements for on-site personnel.
• Support procurement(PR,PO,MR) processes, allocation, and documentation.

HSE Qualification RenewalFollow-up

• Monitor and follow up onemployee and contractor HSE certification renewals.
• Ensure compliance withAlberta regulations and company requirements.

Budget and Expense Support

• Track HSE departmentbudgets and expenditures.
• Assist in recording costsand preparing reports for management review.

Compliance and RegulatorySupport

• Assist in preparingoffice and remote site documentation for government or third-partyinspections.
• Support internal audits and regulatory checks to ensure adherence tocompany policies and Alberta OH&S Act requirements.