HR Systems Coordinator (6 month term)

Alberta Machine Intelligence Institute; Edmonton; On-site; CAD 55,000 - 75,000; Full time

Benefits offered by this job

Competitive compensation

Paid time off

Flexible health benefits

Modern office in downtown Edmonton

Job summary

Alberta Machine Intelligence Institute (Amii) in Edmonton is seeking an organized HR Systems Coordinator to help migrate HR information and payroll processes, while supporting recruitment and onboarding across People and Culture.

Reporting to the VP, People and Culture, you will ensure data accuracy, security and timely system transitions, with collaboration across Finance, IT and hiring leaders to deliver a smooth transition and positive team member experience.

Qualifications

• Post-secondary education in HR/Business Admin/Office Admin or equivalent experience.
• Experience supporting HR administration, HRIS data maintenance, recruitment coordination or onboarding.
• Ability to handle confidential information with sound judgment.

Responsibilities

• HR systems migration and management: extract, organize and map data for migration and validation.
• Recruitment and onboarding support: coordinate pre-employment activities and system entries.
• People and Culture operations: maintain records, templates and provide routine HRIS updates.

Skills

Detail-oriented

Organized

Collaboration

Data entry accuracy

Privacy & confidentiality

Education

Post-secondary education in HR/Business Admin/Office Admin

Tools

HRIS platforms

Job description

“If you’re organized, detail-oriented and enjoy working with people and systems, we’d love to hear from you. Join Amii’s People & Culture team and help us deliver a smooth HR systems transition and a positive team member experience. I’m looking for someone who is organized, curious, collaborative and comfortable rolling up their sleeves to get things done. If that sounds like you, I’d love to hear from you!”

- Shabeena Habib, VP, People & Culture

About Amii

One of Canada’s three main institutes for artificial intelligence (AI) and machine learning, our world-renowned researchers drive fundamental and applied research at the University of Alberta (and other academic institutions), training some of the world’s top scientific talent. Our cross-functional teams work collaboratively with Alberta-based businesses and organizations to build AI capacity and translate scientific advancement into industry adoption and economic impact.

The Opportunity

The HR Systems Coordinator will provide hands‑on support as Amii transitions its human resources information and payroll processes. Reporting to the Vice President, People and Culture, you will help migrate employee information accurately, securely and on schedule while supporting recruitment, onboarding and other People and Culture priorities as needed.

You will collaborate with People and Culture, Finance, IT, Workplace Services and hiring leaders across Amii. This is a practical, detail‑focused role for someone who enjoys improving how systems and processes work behind the scenes.

What you will do

HR systems migration and management

• Extract, organize and prepare employee and payroll information for migration.
• Review data for accuracy, completeness, consistency and duplication before it is moved.
• Enter, upload and map employee data and records, then validate them against source information.
• Support system testing across employee profiles, workflows, permissions and reports.
• Maintain migration trackers and documentation and support post‑migration data cleanup and stabilization.

Recruitment and onboarding support

• Coordinate assigned pre‑employment and onboarding activities, documentation and system entries.
• Work with hiring leaders, IT, Workplace Services and People and Culture to support a smooth start for new team members.

People and Culture operations

• Maintain employee records, templates, trackers and other People and Culture documentation, including routine HRIS updates and basic reporting.
• Document updated processes and create practical guides for the new systems.
• Assist with time‑sensitive projects and operational priorities while keeping the systems transition on track.

Required Qualifications:

• Post‑secondary education in human resources, business administration, office administration or a related field, or an equivalent combination of education and relevant experience.
• Experience supporting HR administration, HRIS data maintenance, recruitment coordination, onboarding or a similar people operations function.
• Experience working with confidential employee information and applying sound judgment when handling sensitive records.
• Strong digital skills, including confidence working with spreadsheets, shared documents and cloud‑based systems.
• Experience with HRIS platforms (e.g., Workday, BambooHR, ADP, SAP, Humi, Payworks or SuccessFactors is an asset, as is previous involvement in a system implementation or data migration.

Preferred Qualifications:

• Experience with an HRIS such as BambooHR, Payworks, Workday, ADP, SAP, Humi or SuccessFactors, or previous involvement in a system implementation or data migration.

Attributes and Expectations:

• Exceptional attention to detail and a methodical approach to reviewing, entering and validating information.
• Strong organization and follow‑through, with the ability to manage several assigned tasks and deadlines at the same time.
• Clear, approachable communication with candidates, staff, leaders and project partners.
• Ability to learn new systems quickly, follow defined processes and ask questions when information or direction is unclear.
• A collaborative, service‑oriented approach and a commitment to Amii's values of being ambitious, authentic and approachable.

What you'll love about us

• A professional yet casual work environment that encourages the growth and development of your skills.
• Participate in professional development activities
• Gain access to the Amii community and events
• A chance to learn from amazing teammates who support one another to succeed.
• Competitive compensation, including paid time off and flexible health benefits.
• A modern office located in downtown Edmonton, Alberta.

Applicants must be legally eligible to work in Canada at the time of application.

Amii is an equal opportunity employer and values a diverse workforce. We encourage applications from all qualified individuals without regard to ethnicity, religion, gender identity, sexual orientation, age or disability. Accommodations for disability‑related needs throughout the recruitment and selection process are available upon request. Any information provided by you for accommodations will be kept confidential and won’t be used in the selection process.