Talent & Culture, Coordinator (12-month contract)

Amilia Enterprises Inc.; Montreal (administrative region); On-site; CAD 55,000 - 75,000; Full time

Benefits offered by this job

Remote-friendly work

Wellness allowance

4 weeks vacation

8 sick days

Udemy access

Conferences & training

Office snacks

Job summary

Amilia is seeking a Talent & Culture Coordinator to join us on a maternity leave replacement contract. You\'ll own day-to-day employee experience, workplace operations, events, recognition, and internal communications while supporting talent acquisition and employer branding.

This full-time, temporary role offers flexibility to work from the office or at home, with potential extension based on business needs and performance.

Qualifications

• Bachelor's degree in HR, administration, communications, or related field.
• 2–4 years in employee experience, workplace management, HR coordination, or events.
• Experience managing workplace environment, vendor relationships and budgets.
• Full-cycle recruitment experience; ATS tools like Recruitee and LinkedIn a plus.
• Fully bilingual in French and English (spoken and written).
• Ownership mindset with proactive, self-directed work style.
• Strong communication and employer-brand/content skills.

Responsibilities

• Own the workplace environment and manage vendors and budget.
• Lead company events end to end and remote-friendly formats.
• Drive recognition programs and wellbeing activities.
• Coordinate full-cycle recruitment with hiring managers.
• Champion employer brand through initiatives and certifications.
• Deliver onboarding and act as cultural buddy for new hires.
• Manage internal communications and office updates.
• Oversee workplace budget end-to-end and cost-saving initiatives.
• Maintain welcoming common areas and lead Health & Safety committee.
• Provide ad-hoc team support and events.

Skills

Bilingual FR/EN

Recruitment coordination

Vendor management

Budget management

Employee experience

Event planning

HR coordination

Communication

Education

Bachelor's degree in HR/Admin/Comms

Tools

Recruitee ATS

LinkedIn recruiter

Job description

Amilia is transforming the recreation and activities market with its innovative, purpose-built SaaS platform. Designed for municipalities, community centers, nonprofits, businesses, and recreation organizations, Amilia SmartRec™ streamlines operations, optimizes facility management, and simplifies program and membership management.

Since2009, Amilia has been on a mission to revolutionize how communities connect and participate in activities. By combining cutting‑edge technology with deep industry expertise, the software empowers organizations to manage registrations, memberships, facilities, and finances more efficiently while enhancing community engagement.

Over 1,500 organizations across 6,600 locations in North America rely on Amilia to serve 4.5 million participants and process $750M in transactions annually.

Caring is at the core of Amilia’s culture: for customers, tailored products, and colleagues alike. Driven by an entrepreneurial spirit and a passion for innovation, this mindset shapes everything we do.

What you can expect:

At Amilia, culture is one of our key differentiators, it’s felt not only by our team, but also by the clients and communities we serve. They don’t just choose our technology; they choose the people and mindset behind it. That’s why the Talent & Culture function is so strategic here. If you’re looking to make real impact in a fast-paced, purpose-driven environment, this opportunity is for you.

We're looking for a Talent & Culture Coordinator to join us on a maternity leave replacement contract.

In this role, you'll own the day-to-day employee experience at Amilia, with a focus on the workplace, company events, social involvement, recognition, and internal communications. You'll also support talent acquisition and employer branding while delivering an exceptional candidate and onboarding experience.

This is a full-time, temporary position covering a maternity leave, with the possibility of extension or transition depending on business needs.

How you’ll contribute:

• Own the workplace environment as the go-to contact for all suppliers (building management, coffee, cleaning, food & beverage), managing inventory and orders.
• Lead company social events end to end (Company Town Hall, 5@7s, End of Year Celebrations) and remote‑friendly formats so every Amilian feels included, wherever they are.
• Own recognition initiatives, volunteering programs, and wellbeing activities that bring people together.
• Coordinate full‑cycle recruitment for individual‑contributor roles, including sourcing, screening, interviews, and offers, in partnership with hiring managers.
• Champion our employer brand through recruitment initiatives, content, and Great Place to Work certification efforts.
• Deliver a memorable onboarding experience, from welcome package to day‑one facilitation, and act as a cultural buddy for new hires.
• Manage internal communications, including new‑hire announcements, office updates, and team news.
• Own the workplace budget end to end, benchmarking suppliers and finding smart, cost‑effective solutions.
• Keep our common areas welcoming and functional, lead the Health & Safety committee, and continuously look for ways to improve the office experience.

• Measure the impact of your initiatives and keep evolving them based on what works.

• Provide ad‑hoc support across the company: team‑building, Lunch & Learns, client visits, and shipping coordination.

The experience we’re looking for:

• Bachelor's degree in HR, administration, communications, or related field (or equivalent experience).
• 2–4 years of experience in employee experience, workplace/office management, HR coordination, or events.
• Proven experience managing a workplace environment, vendor relationships, and budgets.
• Full‑cycle recruitment experience and familiarity with ATS tools (Recruitee, LinkedIn) is an asset.
• Fully bilingual, French and English (spoken and written).
• An ownership mindset: you run with things without needing direction.
• A warm, human‑centric approach, and a natural culture ambassador.
• Excellent organization and judgment, comfortable juggling many priorities at once.
• Strong communication skills, with a flair for employer brand and internal content.
• Resourcefulness, curiosity, and a continuous‑improvement mindset.

What you will get from us:

• A competitive and progressive salary;
• A group RRSP employer contribution up to 5%;
• A $750 wellness allowance per year;
• The possibility of working in the office or at home, and up to3 months abroad per year (conditions apply);
• A strong work‑life balance: flexible hours, 4 weeks' vacation and8 sick days yearly, and year‑round mini-Fridays;
• Skill development opportunities through engaging workshops, communities of practice, trainings, access to Udemy and opportunities to attend conferences;
• Companywide and team bonding activities to connect with your peers throughout the year and social activities to connect with your peers;
• Weekly Bootcamp and Pilates classes for Amilians;
• 25% discount on annual membershipfor STM and EXO;
• In‑office snacks, including fresh fruit baskets, coffee, beverages, and free drinks.

Amilia is committed to the principle of equal employment opportunity and encourages applications from women, members of visible minorities and ethnic groups, Indigenous Peoples, persons with disabilities, or any other status protected by the laws or regulations of the Province of Quebec. Amilia is committed to providing a work environment free of discrimination and harassment. Amilia's strength lies in the sum of the ideas and innovations shared by its diverse and inclusive teams.