HR Systems Consultant

Southlake Health Community; Newmarket; Hybrid; CAD 70,000 - 83,000; Full time

Benefits offered by this job

Hybrid work environment

Health & dental benefits

HOOPP pension

Wellness initiatives

On-site gym

Job summary

Southlake Health Community is seeking an HR Systems Consultant to lead the configuration, optimization, and ongoing management of the Workday HRIS within a hybrid environment in Newmarket, Ontario. You will partner with HR, IT, and external vendors to ensure data integrity, analytics, and compliant reporting.

The role requires a post-secondary degree, 5+ years in HR systems (Workday preferred), and strong communication skills.

Qualifications

• Post-secondary degree or diploma in HR, business, or information systems.
• Minimum 5 years supporting HR systems with Workday preferred.
• Experience with HR processes, data governance, and reporting.
• Strong analytical and communication skills.

Responsibilities

• Configure and support Workday Core HCM, Talent, and Learning.
• Document configuration changes and governance.
• Troubleshoot issues with stakeholders and vendors.
• Collaborate with PCEx to align HR strategy and system goals.
• Provide training and support to Workday users.
• Coordinate updates and enhancements with HR, IT, and partners.
• Support Workday releases, testing, and post-implementation.
• Develop reports and dashboards for compliance and decision-making.
• Identify opportunities to improve data quality and processes.

Skills

HR systems

Workday

Analytics

Stakeholder management

Communication

Education

Post-secondary degree or diploma in HR/Business/IS

Tools

Workday

HRIS integrations

Job description

Job Category: Professional

Hospital Location: Newmarket ON

Job Type: Temporary (Fixed Term), Full time

Number of Positions: 1

Minimum - Maximum Hourly Rate: $50.53 - $60.07

Why Join Our Team?

• A people-first workplace environment that prioritizes belonging, wellness, and psychological safety.

• Hybrid, virtual, and in-person working environment (where applicable).

• Progressive health and dental benefit plans.

• HOOPP pension plan with employer and employee premium sharing.

• Enhanced wellness initiatives, including virtual fitness classes and on-site gym memberships.

At Southlake, we’re committed to creating exceptional experiences for our people through innovative processes, technology, and continuous improvement. As an HR Systems Consultant, you will play a key role in the development, optimization, and ongoing management of Southlake’s Human Capital Management (HCM) platform, primarily Workday.

In this role, you will ensure system configurations, enhancements, and integrations support business needs while maintaining data integrity, operational efficiency, and a seamless employee experience. Acting as a trusted partner across Human Resources, Information Technology, and external vendors, you will help drive digital transformation initiatives and support the broader People, Culture & Experience (PCEx) team through process optimization, analytics, and continuous improvement.

This is an exciting opportunity for someone who combines strong technical expertise with a passion for improving HR processes and delivering solutions that enable organizational success.

What you’ll be doing:

• Configure, test, validate, and support Workday modules, including Core HCM, Talent, and Learning.
• Manage and document system configuration changes, ensuring adherence to established governance and change management protocols.
• Troubleshoot system issues and collaborate with internal stakeholders and vendors to resolve them efficiently.
• Partner with PCEx team members to ensure system functionality aligns with HR strategies, business requirements, and organizational objectives.
• Provide guidance, training, and support to Workday users across the organization.
• Serve as a key liaison between HR, IT, and external partners to coordinate system updates, enhancements, and ongoing optimization efforts.
• Support Workday releases, upgrades, regression testing, and post-implementation activities.
• Develop and maintain reports, dashboards, and analytics to support operational effectiveness, compliance requirements, and strategic decision-making.
• Identify opportunities to improve system utilization, streamline processes, and enhance data quality and reporting capabilities.
• Participate in the evaluation, implementation, and rollout of new modules, features, and system enhancements.
• Collaborate with internal partners to ensure integrations with other hospital systems operate effectively and reliably.
• Contribute to HR technology projects and continuous improvement initiatives that advance Southlake’s digital transformation strategy.

What you bring:

Required Qualifications

• Post-secondary degree or diploma in Human Resources, Business Administration, Information Systems, or a related field.
• Minimum 5 years of progressive experience supporting, administering, or configuring HR systems, with Workday experience strongly preferred.
• Demonstrated experience supporting HR business processes, data management, system enhancements, and operational improvements.
• Strong understanding of HR processes, data governance principles, and best practices.
• Advanced analytical, troubleshooting, problem-solving, and critical-thinking skills.
• Experience with system configuration, reporting, dashboards, and data management.
• Excellent communication and stakeholder management skills, with the ability to collaborate across technical and non-technical teams.

Assets

• Experience in project management, business analysis, Lean methodologies, or process improvement initiatives.
• Workday certification(s) or advanced Workday experience.
• Experience working in healthcare, hospital, or broader public-sector organizations.
• Familiarity with HR system integrations, reporting tools, and workforce analytics.

Southlake Health is fully committed to a culture of belonging and an inclusive environment that encourages every team member to lead within their role, generate innovative ideas that reinforce our mission and goal to create a healthy workplace where our community can thrive.

Regular and reliable attendance is an expected requirement of this position.

We are committed to a selection process and work environment that is inclusive and barrier-free. Accommodation will be provided in accordance with the Ontario Human Rights Code. Applicants who may require accommodation during the selection process are encouraged to notify the Human Resources Department when contacted for an interview. The People, Culture and Experience team will work together with the hiring committee to arrange reasonable and appropriate accommodation for the selection process, which will enable you to be assessed fairly and equitably.

Use of Artificial Intelligence (AI)

We prioritize a people-first workplace culture which emphasizes equity and inclusion throughout our hiring process. To ensure fairness and transparency, all applications are reviewed and assessed by our dedicated team of recruiters and hiring managers, not by artificial intelligence (AI). We value the unique perspective each candidate brings to our organization.

Health & Safety Workplace Responsibilities

It is the responsibility of all Southlake Health employees to work safely and promote health and safety in the workplace. Employees must adhere to the duties of workers, as stipulated in Section 28 of the OH&S Act, as well as all Southlake OH&S policies and procedures. Must be able to perform all necessary bona fide duties for the position, as outlined in the position guide. Must review and be capable of performing duties as outlined in the Job Demands Analysis for the position as a condition of offer. Proven ability to attend work regularly as per the Attendance Support Policy.

Commitment to Diversity and Inclusion

Southlake Health is fully dedicated to employment equity, diversity, and inclusion in our recruitment practices. We welcome candidates who identify with equity-seeking groups, including women, racialized individuals, Indigenous Peoples, persons with disabilities, and those from the 2SLGBTQ+ community. Any information provided will be kept confidential and used appropriately in our recruitment process.

Anti-Oppression/Anti-Racism at Southlake Health

Southlake Health is committed to having a workforce that is reflective of the diversity of York Region and strongly encourages applications from all qualified individuals, and from those who can provide different perspectives and contribute to a further diversification of ideas.