HR Systems Consultant

Southlake Health; Newmarket; Hybrid; CAD 70,000 - 83,000; Full time

Benefits offered by this job

Health benefits

HOOPP pension

Wellness programs

Job summary

Southlake Health is seeking an HR Systems Consultant to lead the development, optimization, and ongoing management of the Workday HR platform. You will ensure configurations, enhancements, and integrations meet business needs while preserving data integrity and employee experience.

The role requires collaboration with HR, IT, and external vendors to drive digital transformation within the PCEx team. You will manage Workday modules, contribute to process improvements, and deliver analytics and

Qualifications

• 5+ years of progressive experience supporting HR systems, with Workday preferred.
• Experience configuring HR processes, data management, and reporting.
• Strong communication with stakeholders across HR and IT teams.

Responsibilities

• Configure, test, validate, and support Workday modules (Core HCM, Talent, Learning).
• Manage and document system changes per governance and change management.
• Troubleshoot issues and coordinate with vendors to resolve quickly.
• Partner with PCEx to align HR systems with business goals and HR strategies.
• Provide training and support to Workday users across the organization.
• Coordinate system updates with HR, IT, and external partners.

Skills

Workday experience

HR systems

Data governance

Analytics

Stakeholder mgmt

Healthcare experience

Education

Post-secondary degree in HR/IT

Tools

Workday reporting

Job description

Job Details

Job Category: Professional Hospital

Location: Newmarket ON

Job Type: Temporary (Fixed Term), Full time

Number of Positions: 1

Minimum - Maximum Hourly Rate: $50.53 - $60.07

Why Join Our Team?

A people-first workplace environment that prioritizes belonging, wellness, and psychological safety.

Hybrid, virtual, and in-person working environment (where applicable).

• Progressive health and dental benefit plans.
• HOOPP pension plan with employer and employee premium sharing.
• Enhanced wellness initiatives, including virtual fitness classes and on-site gym memberships.

About Southlake Health

At Southlake, we're committed to creating exceptional experiences for our people through innovative processes, technology, and continuous improvement.

Role Overview

As an HR Systems Consultant, you will play a key role in the development, optimization, and ongoing management of Southlake's Human Capital Management (HCM) platform, primarily Workday. In this role, you will ensure system configurations, enhancements, and integrations support business needs while maintaining data integrity, operational efficiency, and a seamless employee experience. Acting as a trusted partner across Human Resources, Information Technology, and external vendors, you will help drive digital transformation initiatives and support the broader People, Culture & Experience (PCEx) team through process optimization, analytics, and continuous improvement. This is an exciting opportunity for someone who combines strong technical expertise with a passion for improving HR processes and delivering solutions that enable organizational success.

Key Responsibilities

• Configure, test, validate, and support Workday modules, including Core HCM, Talent, and Learning.
• Manage and document system configuration changes, ensuring adherence to established governance and change management protocols.
• Troubleshoot system issues and collaborate with internal stakeholders and vendors to resolve them efficiently.
• Partner with PCEx team members to ensure system functionality aligns with HR strategies, business requirements, and organizational objectives.
• Provide guidance, training, and support to Workday users across the organization.
• Serve as a key liaison between HR, IT, and external partners to coordinate system updates, enhancements, and ongoing optimization efforts.
• Support Workday releases, upgrades, regression testing, and post-implementation activities.
• Develop and maintain reports, dashboards, and analytics to support operational effectiveness, compliance requirements, and strategic decision-making.
• Identify opportunities to improve system utilization, streamline processes, and enhance data quality and reporting capabilities.
• Participate in the evaluation, implementation, and rollout of new modules, features, and system enhancements.
• Collaborate with internal partners to ensure integrations with other hospital systems operate effectively and reliably.
• Contribute to HR technology projects and continuous improvement initiatives that advance Southlake's digital transformation strategy.

Qualifications

• Post-secondary degree or diploma in Human Resources, Business Administration, Information Systems, or a related field.
• Minimum 5 years of progressive experience supporting, administering, or configuring HR systems, with Workday experience strongly preferred.
• Demonstrated experience supporting HR business processes, data management, system enhancements, and operational improvements.
• Strong understanding of HR processes, data governance principles, and best practices.
• Advanced analytical, troubleshooting, problem-solving, and critical‑thinking skills.
• Experience with system configuration, reporting, dashboards, and data management.
• Excellent communication and stakeholder management skills, with the ability to collaborate across technical and non-technical teams.
• Assets: Experience in project management, business analysis, Lean methodologies, or process improvement initiatives.
• Workday certification(s) or advanced Workday experience.
• Experience working in healthcare, hospital, or broader public-sector organizations.
• Familiarity with HR system integrations, reporting tools, and workforce analytics.

Company Culture

Southlake Health is fully committed to a culture of belonging and an inclusive environment that encourages every team member to lead within their role, generate innovative ideas that reinforce our mission and goal to create a healthy workplace where our community can thrive.

We are committed to a selection process and work environment that is inclusive and barrier‑free. Accommodation will be provided in accordance with the Ontario Human Rights Code.

Applicants who may require accommodation during the selection process are encouraged to notify the Human Resources Department when contacted for an interview. The People, Culture & Experience team will work together with the hiring committee to arrange reasonable and appropriate accommodation for the selection process, which will enable you to be assessed fairly and equitably.

Use of Artificial Intelligence (AI) We prioritize a people-first workplace culture which emphasizes equity and inclusion throughout our hiring process. To ensure fairness and transparency, all applications are reviewed and assessed by our dedicated team of recruiters and hiring managers, not by artificial intelligence (AI). We value the unique perspective each candidate brings to our organization.

Health & Safety Workplace Responsibilities

It is the responsibility of all Southlake Health employees to work safely and promote health and safety in the workplace. Employees must adhere to the duties of workers, as stipulated in Section 28 of the OH&S Act, as well as all Southlake OH&S policies and procedures. Must be able to perform all necessary bona fide duties