HR Specialist

Highbridge Human Capital; Port Alberni; On-site; CAD 75,000 - 85,000; Full time

Job summary

Huu-ay-aht First Nations (HFN) is seeking a Human Resources Specialist to provide practical HR services to employees and managers. Reporting to the Director, this role coordinates recruitment and employment processes, supports employee relations, and strengthens HR systems, policies, reporting and workforce development across HFN.

The successful candidate will manage HR data, benefit programs and HR metrics, support workforce planning and learning initiatives, and help maintain confidential

Qualifications

• Diploma or degree in HR or related field, or equivalent combination of education and relevant experience
• At least three years of progressive HR generalist experience
• Experience using an HR information system and maintaining accurate employee records
• Proficiency with Microsoft 365 applications, including Teams and intermediate Excel skills

Responsibilities

• Coordinate recruitment from job descriptions and postings through interviews, references, employment documents, onboarding and exit interviews
• Provide practical HR advice to managers and employees on attendance, leave, performance, workplace concerns and policy application
• Support employee relations matters, including impartial fact-finding, workplace accommodations and return-to-work planning
• Support UKG Ready, resolve HR workflow and data issues, test changes, and deliver employee and manager training and job aids
• Administer and manage employee benefits programs, including health insurance, retirement plans and paid time off
• Coordinate HFN's Youth Summer Employment Program, including recruitment, onboarding, participant engagement and program feedback
• Develop and update HR policies, procedures, forms and manager tools; communicate and implement approved changes
• Maintain confidential records and coordinate employee changes, benefits and pension matters with Payroll and Finance
• Prepare HR metrics and leadership reports; support workforce planning, organizational changes and Huu-ay-aht Citizen employment pathways
• Coordinate learning, training funding and assigned workforce projects; support workplace wellness and employee engagement
• Provide accurate and timely HR support, including documentation, reporting, filing and database management
• Assist with communication, interpretation and upkeep of the employee handbook, employee directory and organization chart

Skills

HR judgment

Labour Code knowledge

HR processes

Communication skills

Organizational skills

Education

Diploma or degree in HR or related field

CPHR designation or progress toward it

Tools

UKG Ready

Microsoft 365 (Teams)

Excel (intermediate)

Social media tools/platforms

HR information system

Job description

Huu-ay-aht First Nations (HFN) is seeking a Human Resources Specialist to provide practical HR services to employees and managers. Reporting to the Director, this role coordinates recruitment and employment processes, supports employee relations, and strengthens HR systems, policies, reporting and workforce development across HFN.

Key Accountabilities

• Coordinate recruitment from job descriptions and postings through interviews, references, employment documents, onboarding and exit interviews
• Provide practical HR advice to managers and employees on attendance, leave, performance, workplace concerns and policy application
• Support employee relations matters, including impartial fact-finding, workplace accommodations and return-to-work planning
• Support UKG Ready, resolve HR workflow and data issues, test changes, and deliver employee and manager training and job aids
• Administer and manage employee benefits programs, including health insurance, retirement plans and paid time off
• Coordinate HFN's Youth Summer Employment Program, including recruitment, onboarding, participant engagement and program feedback
• Develop and update HR policies, procedures, forms and manager tools; communicate and implement approved changes
• Maintain confidential records and coordinate employee changes, benefits and pension matters with Payroll and Finance
• Prepare HR metrics and leadership reports; support workforce planning, organizational changes and Huu-ay-aht Citizen employment pathways
• Coordinate learning, training funding and assigned workforce projects; support workplace wellness and employee engagement
• Provide accurate and timely HR support, including documentation, reporting, filing and database management
• Assist with communication, interpretation and upkeep of the employee handbook, employee directory and organization chart

Requirements

OPERATIONAL REQUIREMENTS

• Valid class 5 driver's license
• Required to work in Anacla (Bamfield) Government Office 1 to 2 days per week.
• Willingness and ability to work overtime and travel as needed, including evenings, weekends and overnight stays
• Successful background checks, including employment verification, reference checks, and education/credential verification
• Maintain confidentiality and exercise discretion when handling employee matters.

Education And Experience Requirements

• A diploma or degree in human resources, business administration or a related field, or an equivalent combination of education and relevant experience
• At least three years of progressive HR generalist experience, including recruitment, employee relations, HR documentation and manager support
• Experience using an HR information system and maintaining accurate employee records
• Proficiency with Microsoft 365 applications, including Teams and intermediate Excel skills, as well as social medial tools/platforms

Assets

• Experience with UKG Ready, HR system implementation or process improvement
• Experience working with a First Nations government or organization, and understanding of Huu-ay-aht governance and community context
• CPHR designation or progress toward it; experience with benefits, pension, workforce reporting, training or funding administration.

Knowledge Skills And Abilities

• Sound HR judgment, discretion and the ability to handle sensitive matters fairly and confidentially
• Practical knowledge of the Canada Labour Code and ability to apply HFN laws, policies and other requirements relevant to the work
• Knowledge of human resources processes and best practices, with a proactive approach to identifying needs and taking initiative
• Ability to promote a performance-focused environment aligned with HFN's values, culture and organizational goals
• Strong organizational skills, attention to detail, resourcefulness and the ability to adapt to changing priorities as demands dictate.
• Excellent interpersonal and presentation skills, with strong oral and written communication abilities.

Benefits

• Salary Range: $75,000 - $85,000, based on skill set and experience
• Comprehensive extended benefits
• Paid time off
• Opportunity for professional growth and expanded leadership responsibilities over time