HR Operations Specialist

University of Ottawa; Ottawa; On-site; CAD 62,000 - 78,000; Full time

Benefits offered by this job

Competitive salary

Defined benefit pension plan

Group insurance coverage

Employee and family assistance program

Job summary

University of Ottawa is seeking a Payroll and HR Administrator to support payroll operations, HR processes, and records management on Main Campus. This role emphasizes compliance with policies and effective support for managers and staff.

Essential qualifications include two years in a similar role, HR principles knowledge, and bilingual proficiency. The position offers a competitive salary and benefits under the SSUO framework.

Qualifications

• Knowledge of administration and HR principles gained through postsecondary studies or equivalent
• Minimum 2 years of demonstrated experience in a similar role
• Knowledge of computer systems and software including financial systems, spreadsheets, databases, Internet and e-mail
• Experience in interpreting, explaining and applying policies and regulations
• Experience in a human resources environment and payroll principles
• Experience in producing reports and handling high-quality work under deadlines
• Bilingualism – French and English (spoken and written)

Responsibilities

• Coordinate the payroll process for various employee groups within the sector and monitor payroll workflow
• Prepare and submit forms and documentation to initiate actions in employee records
• Coordinate the Work Study program from posting to cost recovery
• Provide guidance to managers to facilitate onboarding and manage work-study hours
• Act as resource for leave management inquiries and approvals to ensure policy compliance
• Provide information to internal clients on HR and payroll processes, deadlines and policies
• Maintain filing and records management for confidential personnel information
• Generate routine and ad-hoc HR and payroll reports
• Write and maintain internal procedure manuals for HR/payroll processes

Skills

Interpersonal skills

Communication skills

Bilingual – French & English

Education

Postsecondary studies in related discipline

Tools

Computer systems & software (financial systems, spreadsheets, databases)

Job description

University of Ottawa is seeking a Payroll and HR Administrator to support payroll operations, HR processes, and records management on Main Campus. This role emphasizes compliance with policies and effective support for managers and staff.

Essential qualifications include two years in a similar role, HR principles knowledge, and bilingual proficiency. The position offers a competitive salary and benefits under the SSUO framework.