HR & Office Coordinator

Mosaic Forest Management; Nanaimo; On-site; CAD 60,000 - 75,000; Full time

Benefits offered by this job

Annual bonus

Benefits package

Pension plan

Paid vacation

Education opportunities

Job summary

Mosaic Forest Management is seeking a HR & Office Coordinator to support Nanaimo-based operations on Vancouver Island, British Columbia. You will balance day-to-day office coordination with HR tasks, including recruitment, onboarding and HRIS data management.

Join a collaborative, employee-focused team offering a comprehensive benefits package, an annual bonus, a pension plan and generous vacation, with room to grow in a fast-paced environment.

Qualifications

• Post-secondary education in Human Resources, Business Administration, Office Administration or related field
• 2+ years in office coordination, HR admin or similar roles
• Experience in recruitment and HR lifecycle activities and HRIS usage
• Experience coordinating office operations, vendors and supplies
• Ability to maintain confidentiality and exercise good judgment
• Strong communication, organization and customer-service skills, attention to detail
• Proficiency with Microsoft Office

Responsibilities

• Lead day-to-day office operations including reception, inquiries and a welcoming workplace
• Coordinate facility services, vendor management and building access
• Manage office supplies, mail and purchasing/ invoice administration
• Support recruitment activities: postings, interviews, references and offers
• Coordinate onboarding/offboarding and respond to routine HR inquiries
• Administer HRIS transactions and maintain accurate HR data

Skills

Communication

Organization

Customer service

Microsoft Office

Education

HR/Business admin degree

Tools

HRIS

Job description

Explore A Career At Mosaic

Mosaic is a diversified, 100% Canadian-owned land solutions company focused on long-term value creation from private forest lands and public forest tenures. Through an integrated, multi-use approach, Mosaic manages its land base across sustainable forestry, renewable energy, watershed services, recreation, real estate and carbon programs, bringing together innovation and stewardship to strengthen economic performance and environmental resilience. By aligning these complementary uses within a single land portfolio, Mosaic builds lasting value while helping shape the future of sustainable land management. Learn more at MosaicForests.com.

The Opportunity

Mosaic is seeking a HR & Office Coordinator to work out of our Nanaimo office on Vancouver Island, British Columbia .

The Role

Reporting to the HR Manager, the HR & Office Coordinator divides their time between day-to-day office coordination and HR support, including recruitment, employee lifecycle activities and HR systems. The role serves as a key point of contact, helping ensure office and HR processes run smoothly and efficiently. Specific responsibilities include, but are not limited to:

• Leading day-to-day office operations, including reception duties, responding to office inquiries and maintaining a welcoming, organized and functional workplace;
• Liaising with building management, vendors and contractors to coordinate facility services, maintenance, security and other workplace needs;
• Managing office supplies, building access, and mail courier services, while supporting purchasing and invoice administration;
• Supporting recruitment activities, including job postings, coordinating interviews, conducting reference checks and preparing offer documentation;
• Coordinating employee onboarding and offboarding, responding to routine HR inquiries, and preparing employee letters and correspondence; and
• Administering Human Resources Information Systems (HRIS) transactions and employee records, producing routine reports and helping maintain accurate HR data and processes.

What We’re Seeking:

• Post-secondary education in Human Resources, Business Administration, Office Administration or a related discipline, or an equivalent combination of education and experience;
• 2+ years of experience in office coordination or management, HR administration or a comparable combined role;
• Experience in recruitment and employee lifecycle activities and working with an HR information system;
• Experience in office management or support, including coordinating workplace operations, vendors and office supply management;
• Ability to maintain strict confidentiality and exercise sound judgment when handling sensitive employee information;
• Demonstrated ability to work independently and as part of a team in a fast‑paced environment, with strong adaptability to shifting priorities; and
• Excellent communication, organization and customer-service skills, strong attention to detail, and proficiency with Microsoft Office.

Mosaic values diversity and recognizes that talent comes in many forms. Even if you don’t meet every qualification, we encourage you to apply. We’re eager to learn about your unique knowledge, skills and experiences.

What You Get

We are proud of our highly collaborative, respectful, and innovative work environment. Our employees are empowered with high levels of role autonomy and the ability to make decisions and lead change.

At Mosaic, we believe in rewarding our employees with a comprehensive and competitive package that reflects the value they bring to our team. Here’s a glimpse of what you can expect when you join us:

• Competitive compensation that matches your skills and experience.
• Annual bonus tied to both individual and company performance, recognizing your contributions to our success.
• Employer-paid premiums for a robust benefits package to support your wellness.
• Company-funded defined contribution pension plan to help secure your future.
• Generous paid vacation program, to recharge and relax.
• We also offer various additional benefits and programs, including maternity and parental leave EI top-ups, opportunities for continuing education and professional development.

All programs and benefits are subject to change.

Compensation

The annual salary range for this position is $60,000 to $75,000. Individual compensation is commensurate with skill, relevant experience, and education.

At Mosaic, we believe in creating a workplace where everyone feels they belong and can contribute their whole, authentic selves to help us achieve our strategic goals. We’re proud to be an Employer Partner of the Canadian Centre for Diversity and Inclusion and we are dedicated to fostering an inclusive environment that values diversity and promotes equity.

If you require accommodation at any point during the recruitment process, please email [e-mail]