Executive Assistant to the President

Mosaichomes; Vancouver; Hybrid; CAD 60,000 - 82,000; Full time

Job summary

Mosaic is seeking a highly organized Executive Assistant to support our President and senior leadership. This full-time in-office role is based in Vancouver and requires discretion, strong communication, and a proactive, service-minded approach to crossing functions.

You will manage calendars, coordinate meetings and travel, prepare materials, and support leadership routines while handling confidential information with tact and professionalism. A valid BC driver’s license is preferred.

Qualifications

• 5+ years of experience supporting senior executives in fast-paced environments.
• Valid BC driver's license and access to a vehicle preferred.
• Strong organizational, calendar management, and project coordination skills.
• Discretion, tact, and confidentiality in handling information.
• Willingness to work outside standard hours as needed.

Responsibilities

• Manage complex calendars for the President and leadership team.
• Coordinate meetings, travel arrangements, and material preparation.
• Prepare reports and materials for leadership routines and reviews.
• Provide executive and personal assistance to the President and cross-functional coordination.
• Represent senior leadership with professionalism and confidentiality.

Job description

Executive Assistant to the President

Mosaic is looking for a highly organized, polished, and proactive Executive Assistant to support our President and play a key role in the smooth operation of our leadership team. This is a trusted, high-impact role for someone who thrives in a fast-paced environment, exercises sound judgment, and brings professionalism, discretion, and care to every interaction.

In this role, you will manage complex calendars, coordinate meetings and travel, prepare materials and reports, support key leadership routines, and provide both executive and personal assistance to the President. You will act as an important point of coordination across the business, helping ensure priorities are well organized, and information flows smoothly.

You are service-minded, detail-oriented, resourceful, and confident managing confidential information. You are comfortable anticipating needs, solving problems, and representing senior leadership with warmth and professionalism.

This full-time in-office role is located at our newly designed Vancouver office in Mount Pleasant.

About Mosaic

Mosaic is a vertically integrated real estate development company with a focus in the Greater Vancouver area. Mosaic’sin-house team manages every stage of the new development process—from land acquisition, design, and approvals to financing, construction, marketing, and sales—delivering new multi-family high-rise, low-rise, and townhome communities across the region.

Mosaic also develops and operates income-producing properties, including purpose-built rental communities, commercial retail, and office space.

Over the past 25 years, and with more than 8,000 homes constructed, Mosaic has remained committed to designing and building A Better Home.

And we’re just getting started, with future large-scale wood and concrete projects coming up throughout Greater Vancouver. Work alongside a team of talented, passionate and committed Colleagues who love what we do. Our team lives our values of doing the right thing, doing work to be proud of, being a great place to work, being the best, and being profitable.

Who You Are

You have 5+ years’ experience supporting senior executives in a fast-paced organization. You have a valid BC Driver’s license, access to a vehicle and are comfortable driving to sites around the Lower Mainland.

You are customer service focused, calm, and professional. You have a proven track record of anticipating the needs of those you support and proactively taking care of them. You have grit and a can-do attitude when confronted with obstacles or challenges.

You get things done. You have exceptional organizational and project management skills, with the ability to manage a large volume of work and variety of priorities. You can work independently, exercising sound judgment and initiative, while also contributing effectively as part of a cross-functional team.

You sweat the details, have a high degree of tact, discretion, and confidentiality in managing information.

You are flexible to work outside standard business hours as needed, including evenings and weekends.

Finally, you’re a team player who brings out the best in others. You have a ‘can-do’ attitude and care deeply about your work and positively contributing to the workplace culture.