HR Coordinator and Administrative Assistant ( 12 month contract)

CPSO Brand; Toronto; Hybrid; CAD 60,000 - 75,000; Full time

Job summary

The College of Physicians and Surgeons of Ontario (CPSO) in Toronto is seeking an HR Coordinator and Administrative Assistant for a 12-month contract starting January 2027. This role supports the People & Organizational Development team, maintains HRIS data, and provides comprehensive administrative support.

You will handle calendar management, travel arrangements, onboarding and payroll support, and collaborate with HR and Finance across departments in a hybrid work environment.

Qualifications

• Post-secondary education in HR, business admin or related field.
• Minimum 3 years HR experience with administrative support in a corporate environment.
• Proficient with HRIS/HRMS; UKG Pro preferred.
• Strong MS Office skills.
• Excellent organizational and planning skills; able to manage multiple priorities.
• Advanced verbal and written communication skills.
• Able to work collaboratively and independently.
• Knowledgeable of equity, diversity, inclusion and accessibility principles.

Responsibilities

• Provide admin support to Manager including travel, calendar, meetings, and backups.
• Coordinate day-to-day departmental operations, scheduling, room bookings, catering, and invoices.
• Support HRIS administration with updates, onboarding/offboarding, payroll reporting.
• Partner with Finance for payroll, year-end processes and audits.
• Administer employee benefits and pension enrollments and assist with portals.
• Support staff engagement initiatives and High5 platform administration.
• Participate in department projects and continuous improvement.

Skills

Strong organizational skills

Verbal and written communication

Team collaboration

Attention to detail

MS Office proficiency

Education

Post-secondary education in Human Resources or Business Administration

Tools

HRIS/HRMS systems (UKG Pro preferred)

Job description

HR Coordinator and Administrative Assistant ( 12 month contract)

Job Category: Business Support and Administration

Requisition Number: HRCOO001441

• Posted : October 26, 2026
• Full-Time
• Hybrid

Locations

Showing 1 location

Toronto, ON M5G2E2, CAN

Description

The College of Physicians and Surgeons of Ontario (CPSO) is the province’s medical regulator. We have a mission to serve the public interest in Ontario’s health system, ensuring patients receive quality care from fully trained, highly competent, deeply compassionate and ethically guided doctors.

At CPSO, we work in a collaborative and team-based environment. We believe that a positive work environment is built on trusting communication, mutual support, team-minded accountability and respectful interactions. These values guide how we work together every day.

We are seeking a motivated, detail-oriented Coordinator to join our People & Organizational Development department. Reporting to the Manager, this role maintains employee information in the HRIS, ensures data integrity and provides administrative support. Strong communication, organization, analytical and relationship-building skills are essential, along with sound judgment, discretion and the ability to work collaboratively across teams.

This person understands the importance of confidentiality and discretion and is able to work collaboratively with other staff and teams across the organization.

This is a 12-month contract starting in January 2027.

Duties/Responsibilities

• Provides Manager with administrative support, including travel arrangements, calendar management, meeting coordination, tracking action items and deliverables and backup coverage.
• Coordinates day-to-day departmental operations and administrative support, including meeting scheduling, room bookings, catering and technology arrangements, employment letters, ordering flowers, donations and processing invoices.
• Working closely with the HR Generalist to support HRIS administration including, updating and maintaining employee and job information, supporting onboarding and offboarding processes, processing bi-weekly payroll and creating standard and ad-hoc reports.
• Partners with the Finance department for payroll administration, year-end processes and interim and year-end audits.
• Administer employee benefits and pension enrolments, changes and inquiries and provide basic technical support for HRIS, benefit and pension portals.
• Supports staff engagement initiatives and event planning, including administration of the High5 rewards and recognition platform.
• Participate in department projects, continuous improvement initiatives and other duties as required.

Qualifications

• Post-secondary education in Human Resources, Business Administration or a related field
• Minimum 3 years of HR experience and administrative support in a corporate environment
• Proficient with HRIS/HRMS systems; experience with UKG Pro is preferred
• Strong technical aptitude and proficiency in MS Office applications
• Strong organizational and planning skills with the ability to manage multiple priorities and meet deadlines.
• Advanced verbal and written communication skills
• Able to work collaboratively with team and other partners to meet objectives.
• Competent in taking initiative and working independently with limited guidance.
• Knowledgeable and understanding of equity, diversity, inclusion and accessibility principles.

Additional Information

• Employment at CPSO requires that staff reside in Ontario and are available to attend the office as necessary.
• Proof of COVID-19 vaccination (minimum two doses) is required.
• This position offers a hybrid remote work arrangement, with mandatory in-office attendance one day per week and more as required.
• The vacancy is for an existing position.

CPSO is committed to being an accessible, diverse, equitable and inclusive workplace where the rights of all individuals and groups are protected and all individuals feel safe, respected, empowered and celebrated.

The College recognizes that Employment Equity plays a crucial part in our journey towards inclusion, and actively seeks to increase its diversity by encouraging and welcoming applications from members of groups with historical and/or current barriers to equity, including, but not limited to, Indigenous peoples, members of groups that commonly experience discrimination due to race, colour, religion, beliefs or place of origin, individuals with disabilities, and members of the LGBTQ2S+ community and individuals who identify as women.

If you require an accommodation at any stage of the recruitment process, we invite you to notify the Human Resources Department at CPSO