HR Coordinator

St. Lawrence College; Kingston; On-site; CAD 52,000 - 65,000; Full time

Job summary

St. Lawrence College in Kingston, Ontario seeks an organized HR administrator to support Talent Acquisition, Employee Relations and Total Rewards activities. You will work with Talent Management Consultants, Total Rewards, and Senior Consultants to keep recruitment processes efficient and compliant.

You will coordinate interview invitations, assist with reference checks, manage candidate pools, and help prepare HR reports while maintaining confidential records per college policy.

Qualifications

• A minimum of a 3-year Diploma/Degree in Business Administration - Human Resources field of study.
• A minimum of 6 months of experience in a Human Resources Department with exposure to Recruitment, Labour Relations, and Total Rewards.
• Familiarity with union/employee relations processes and HR data management is preferred.

Responsibilities

• Support Talent Acquisition activities by coordinating interview invitations and preparing materials for selection committees.
• Assist in reference checks and maintain up-to-date recruitment files and data/metrics.
• Maintain a centralized inventory of candidate pools for high-volume vacancies and cyclical filling needs.
• Take notes during union-related meetings and assist in scheduling grievance meetings.
• Support Total Rewards in drafting and distributing reports to internal and external partners.
• Monitor central HR inboxes and triage inquiries to the appropriate HR team member.

Skills

Multitask

Planning & organizing

Prioritization

Interpersonal skills

Record-keeping

Confidentiality

Adaptability to technology

Team collaboration

Education

Diploma/Degree in Business Administration - HR

Job description

• Location: Kingston (with Tri-Campus Responsibilities)
• Deadline: November 5, 2026
• Job Type: Administrative/Management
• Start Date: Immediately
• Department: Human Resources
• Number of Positions:2
• Contract End Date: October 22, 2026

Position Summary

Reporting jointly to the Directors of People & Payroll Operations and Employee Relations & Workforce Abilities this position supports the general routine tasks of the Human Resources Department of the College. The successful incumbent will work primarily with the Talent Management Consultants, Total Rewards Coordinator, and the Senior Consultants Employee Relations and Workforce Abilities to support the various functions that these roles perform.

The incumbent will support all activities related to Talent Acquisition by assisting in the coordination of interview invitations with job applicants, provide prepared materials for selection committees in their preparation for selection interviews, and facilitate reference checks. The incumbent assists in the maintenance and processing of data and metrics related to the selection processes and appointments and ensures that all recruitments files are up to date. The successful incumbent will assist with the maintenance of a centralized inventory of candidate pools for high volume vacant positions that require filling on a cyclical basis.

The incumbent will also support the Employee Relations, Total Rewards, and Workforce Abilities team in taking notes during Union College Committee meetings, grievance meetings and other official meetings with the union. Will assist in the scheduling of grievance meeting. The successful incumbent will assist total rewards in finalizing draft reports and distributing them to partners both within and outside of the College. The successful incumbent will be responsible for monitoring the centralized inboxes of Talent Management, Total Rewards, and the Employee Relations functions of the College and ensure that the appropriate team member within Human Resources is contacted for triage.

QUaLifications

Education and Experience:

A minimum of a 3-year Diploma/Degree in Business Administration - Human Resources field of study.

A minimum of 6 months of experience in a Human Resources Department with exposure to Recruitment, Labour Relations, and Total Rewards.

Other Required Qualifications:

• Ability to multitask many concurrent activities.
• Strong planning and organizational skills
• Ability to prioritize effectively based on target dates and to meet client service level requirements.
• Excellent interpersonal, relationship-building, and communication skills.
• Organized, with good record-keeping skills.
• Technical skills and curiosity to adapt to new technology.
• Approachable, professional, ethical, with utmost respect for confidentiality.
• Models the Colleges’ values.
• Understanding of equitable, diverse, and inclusive practices.

The successful incumbent must have the ability to report to the work location and work temporarily from a remote location with reliable internet access, as approved by the College and in accordance with the college’s Telework Policy.

Salary & Terms

• Admin Group: Pay Band 5: $ 51,669 - $64,586per annum, commensurate on education and experience.
• Posted Date: October 22, 2026
• Closing Date: November 5, 2026 (4:00 p.m.)
  

THIS IS A TEMPORARY ADMINSTRATIVE POSITION

This posting is for an existing vacancy at St. Lawrence College. The College is committed to employment equity and diversity in the workplace. We encourage and welcome applications from members of the designated groups, including women, racialized minorities, Indigenous peoples, persons with disabilities and persons of any sexual orientation and identity. St. Lawrence College is committed to an inclusive, barrier-free selection process. SLC provides support in its recruitment processes to applicants with disabilities, including accommodation that takes into account an applicant's accessibility needs. Candidates requiring accommodation during the recruitment process are asked to contact Human Resources at [e-mail] . To obtain a copy of this position vacancy or any of the position related documents in an alternate format please contact [e-mail] and our Talent Management Consultants will address your requests for accommodation confidentially.

This job opportunity is open to both internal and external applicants. Only those who are selected for an interview will be contacted.