HR & Administrative Coordinator

H2O Innovation; Calgary; On-site; CAD 55,000 - 75,000; Full time

Benefits offered by this job

Group insurance plan

RRSP

Share Purchase Plan

Vacation and sick days

Job summary

H2O Innovation is seeking an HR & Administration Coordinator based in our Calgary office. This role reports to the Regional Vice President, Western Canada, and supports HR, payroll, and project administration across Western Canada, including FIFO environments.

The position acts as the primary local HR liaison for field employees and project leadership, ensuring seamless operations by aligning field execution with corporate processes and compliance with provincial standards.

Qualifications

• 3-5 years of administration, HR and payroll experience is a strong asset.
• Experience in multi-site, industrial, or FIFO environments is advantageous.
• Strong ability to work independently and manage multiple priorities.
• Excellent and professional oral and written communication skills.
• Proficient with Microsoft Word and Excel.

Responsibilities

• Coordinate local recruitment activities, onboarding and HR documentation.
• Manage payroll support and ensure payroll accuracy with provincial requirements.
• Organize travel, site rotations and field staff logistics.
• Track training, certifications and regulatory compliance for Western Canada.
• Support project administration and vendor invoicing workflows.

Skills

HR & payroll

FIFO environment

Independent worker

Communication skills

MS Word & Excel

Travel readiness

Job description

H 2 O Innovation designs and provides state-of-the-art, custom-built and integrated water treatment solutions based on membrane filtration technology for municipal, industrial, energy and natural resources end-users.

Here, we encourage entrepreneurship and celebrate achievements. We work together to reach ambitious goals in an environment where fulfilling commitments and integrity are valued.

H 2 O Innovation is seeking an HR & Administration Coordinator. Based in our Calgary office and reporting directly to the Regional Vice President, Western Canada, with a dotted-line reporting relationship to the Corporate HR team in Quebec, the HR & Administration Coordinator provides integrated administrative, HR, payroll, and project support for water treatment Operations & Maintenance (O&M) projects across Western Canada, including FIFO (Fly in Fly Out) environments.

This role acts as the primary local administrative and HR liaison for field employees and project leadership, supporting day-to-day operations and ensuring operational continuity by bridging field execution with corporate systems and processes.

The Benefits

Overall remuneration including:

• Group insurance plan;
• RRSP;
• Share Purchase Plan;
• Vacation and sick days.

The Day-to-Day

• Coordinate local recruitment activities, including job postings, screenings, interviews, and pre-employment checks
• Prepare employment contracts and related documentation
• Facilitate onboarding and support the successful integration of new employees
• Coordinate administrative processes related to employee movements (leaves, exits, role changes, etc.)
• Support the annual performance review process for Western Canada employees
• Collaborate with the Quebec HR team on HR program implementation and other HR initiatives as needed
• Ensure HR and payroll practices comply with applicable provincial labor standards (Alberta and British Columbia)

Payroll & Employee Support (in collaboration with the Quebec payroll team)

• Validate and approve employee timecards prior to payroll processing, including rotating FIFO schedules
• Act as the primary point of contact for employees regarding payroll and benefits questions
• Investigate and resolve payroll-related issues with employees

Operations & Project Administration

• Organize travel, accommodation, and rotation schedules for field staff
• Coordinate staffing schedules and site rotations
• Track site access requirements and client compliance documentation
• Maintain field attendance records
• Track mandatory training requirements (HSE, certifications, renewals)

Financial & Administrative Support

• Track project-related expenses
• Review and process local vendor invoices
• Support client billing processes
• Assist with local procurement activities
• Manage Concur / IFS administrative tasks

Reporting, Systems & Operational Support

• Perform data entry and tracking for water licenses and regulatory reporting
• Support monthly and annual reporting activities
• Provide data and systems support to project managers
• Track and follow up on Net Facilities items
• Support internal or client audits
• Coordinate with the fleet department to track upcoming maintenance schedules

The Skills We Are Looking For

• 3-5 years of experience in administration, HR and payroll experience is a strong asset
• Experience in multi-site, industrial, or FIFO environments, strong asset
• Strong ability to work independently and manage multiple priorities
• Excellent and professional oral and written communication skills
• Computer literate with ability to use Microsoft Word, and Excel
• Availability to travel occasionally to project sites, valid Alberta Driver’s License required

H 2 O Innovation is an equal opportunity employer.