HR Administrative Assistant (Mat Leave replacement)

Gexel Telecom International Inc.; Quebec; Hybrid; CAD 36,000 - 52,000; Full time

Job summary

Gexel Telecom International Inc. is seeking a Human Resources Administrative Assistant to cover a maternity leave. The role acts as the bridge between production workers and the HR department, demanding rigor, strong organization, and adherence to confidentiality.

Excellent communication in English and French is essential, with extended hours two evenings per week. The successful candidate will handle HR inquiries, onboarding, documentation processing, and support recruitment activities while

Qualifications

• Fluency in English and French, written and spoken.
• Strong organizational skills and ability to maintain confidentiality.
• Proficiency with MS Office (Word, Excel, Outlook).

Responsibilities

• Serve as the primary HR contact for production employees and support day-to-day HR inquiries.
• Escalate employee relations matters to HR Advisors and ensure timely follow-up.
• Process vacation requests, internal applications, and HR documentation.
• Manage PPE program distribution and inventory maintenance.
• Coordinate onboarding for new production staff and provide orientation sessions.

Skills

Bilingual English/French

Strong organizational skills

MS Office proficiency

Education

DEP or AEC – Secretarial studies, Administrative support or related field

Tools

MS Office

Job description

WHAT WE ARE LOOKING FOR:

We are currently seeking an Human Resources Administrative Assistant for a maternity leave replacement. As an HR Administrative Assistant you will be the bridge between the production workers and the HR department. You will distinguish yourself by your rigor, your ability to organize your work according to the needs. Respect for confidentiality is essential. You also must have excellent communication in English and French with strong interpersonal skills. *The role requires extended hours two evenings per week, including Mondays and one other day at the employee’s convenience.

WHAT YOU WILL DO:

• Serve as the primary point of contact for production employees, responding to HR‑related inquiries and providing day‑to‑day support.


• Escalate all employee relations matters to HR Advisors as required, ensuring timely follow‑up and resolution.


• Collect, review, and process employee documentation, including vacation requests and internal job applications.


• Manage Personal Protection Equipement program (distribution and maintenance of inventory).


• Coordinate, facilitate, and support onboarding for new production employees, delivering orientation and information sessions while ensuring timely provision of tools, equipment, and a smooth introduction to the production environment.


• Support production operations by tracking absenteeism, internal movements, and workforce changes.


• Maintain and update HR records, reports, and tracking tools in accordance with company standards.


• Prepare and issue employee letters and official documentation as needed.


• Assist with factory recruitment activities, including coordination of candidates and hiring support.


• Contribute to various HR projects and initiatives, providing administrative and operational support as needed.

SKILLS AND KNOWLEDGE YOU SHOULD POSSESS:

• DEP or AEC – Secretarial studies, Administrative support or related field


• Excellent written and verbal skills in English and French


• Full proficiency in MS Office (Word; Excel; Outlook)


• Excellent organizational skills.