HR Administration Coordinator – Confidential Support

Regional Municipality of Wood Buffalo; Canada; Hybrid; CAD 78,000 - 85,000; Full time

Job summary

Regional Municipality of Wood Buffalo is seeking a Coordinator, Administration within the Human Resources & Safety department to provide confidential administrative support to an assigned leader. Responsibilities include recruitment administration, labour relations support, calendar and budget administration, records maintenance, and reception coverage.

The role requires strong Microsoft Office skills, discretion, and the ability to manage a fast-paced workload.

Qualifications

• Two years of experience in a professional administrative and confidential environment.
• Experience in a public-sector environment considered an asset.
• Diploma in Business Administration or HR required; Criminal record check.

Responsibilities

• General Administration: Creates and maintains HR documents, files, purchase orders, invoices, expenses, spreadsheets, statistical reports and presentations. Prepares agendas, meeting minutes, memos, letters and other documents; handles confidential information.
• Information Delivery Support: Develops, researches, compiles, tracks, and assembles information for budgets, procedures, expense claims, and reports; maintains information on intranet and systems (SAP and Taleo).
• Department Support: Provides scheduling support by booking appointments, scheduling meetings and interviews; supports assigned leader; back-up to reception and records areas; assists with projects.

Skills

Customer service

Confidentiality

Communication

Multitasking

Self-starter

MS Office

Education

Diploma in Business Administration or HR

Criminal record check

Tools

SAP

Taleo

Job description

Regional Municipality of Wood Buffalo is seeking a Coordinator, Administration within the Human Resources & Safety department to provide confidential administrative support to an assigned leader. Responsibilities include recruitment administration, labour relations support, calendar and budget administration, records maintenance, and reception coverage.

The role requires strong Microsoft Office skills, discretion, and the ability to manage a fast-paced workload.