HR Admin & Office Coordination Specialist

Workland; Châteauguay; On-site; CAD 42,000 - 54,000; Full time

Job summary

New Frontiers School Board is seeking an Administrative Support Specialist (Office Agent Class I) to assist the Director of Human Resources and greet employees, schools and partners. You will manage calendars, draft memos, maintain records and support HR processes while handling confidential information with discretion.

Fluency in English and French is valued; the role runs Monday to Friday, 35 hours weekly, immediate start.

Qualifications

• Strong computer skills and ability to draft professional documents.
• Excellent organizational and detail-oriented approach.
• Ability to handle confidential information with discretion.

Responsibilities

• Welcome visitors, answer calls, direct queries and manage calendars.
• Draft, format and proofread correspondence and meeting materials.
• Maintain organized HR records, spreadsheets and documents.
• Coordinate HR meetings, minutes and follow-up actions.
• Support employee files, appointments and leaves.
• Organize events and process related invoices and supplies.

Skills

Office software

Records management

Written correspondence

Organization

Communication

Bilingual EN/FR

Education

Diploma of Vocational Studies (DVS) in appropriate specialty

Secondary School Diploma

Job description

New Frontiers School Board is seeking an Administrative Support Specialist (Office Agent Class I) to assist the Director of Human Resources and greet employees, schools and partners. You will manage calendars, draft memos, maintain records and support HR processes while handling confidential information with discretion.

Fluency in English and French is valued; the role runs Monday to Friday, 35 hours weekly, immediate start.