Administrative Support Specialist - Human Resouces Department

Workland; Châteauguay; Presencial; CAD 42.000 - 54.000; Jornada completa

Descripción de la vacante

New Frontiers School Board is seeking an Administrative Support Specialist (Office Agent Class I) to assist the Director of Human Resources and greet employees, schools and partners. You will manage calendars, draft memos, maintain records and support HR processes while handling confidential information with discretion.

Fluency in English and French is valued; the role runs Monday to Friday, 35 hours weekly, immediate start.

Formación

• Strong computer skills and ability to draft professional documents.
• Excellent organizational and detail-oriented approach.
• Ability to handle confidential information with discretion.

Responsabilidades

• Welcome visitors, answer calls, direct queries and manage calendars.
• Draft, format and proofread correspondence and meeting materials.
• Maintain organized HR records, spreadsheets and documents.
• Coordinate HR meetings, minutes and follow-up actions.
• Support employee files, appointments and leaves.
• Organize events and process related invoices and supplies.

Conocimientos

Office software

Records management

Written correspondence

Organization

Communication

Bilingual EN/FR

Educación

Diploma of Vocational Studies (DVS) in appropriate specialty

Secondary School Diploma

Descripción del empleo

ADMINISTRATIVE SUPPORT SPECIALIST
(OFFICE AGENT CLASS I)

OPPORTUNITY

As an Administrative Support Specialist (Office Agent Cl l), you will support the Director of Human Resources and serve as a welcoming point of contact for employees, schools, centres and external partners. You will balance day-to-day requests with accurate, confidential administrative work that helps the department deliver timely service.

DAILY TASKS

• Welcome visitors and respond to calls and messages; answer routine questions, direct complex matters to the right person and coordinate the Director’s calendar.
• Draft, format and proofread correspondence, reports, agendas and confidential materials; gather information and prepare meeting documents.
• Maintain organized electronic and paper records, spreadsheets and HR information; check documents for completeness and follow up when details are missing.
• Coordinate committee meetings and HR activities, including scheduling, materials, minutes and follow-up.
• Support HR processes such as employee files, appointments and leaves, judicial record documentation, grievance tracking and departmental forms.
• Help organize employee recognition events, workshops and other activities, and process related invoices, expenses and supplies.

WHY DOES THIS ROLE MATTER?

Your work will help employees receive clear information, support school and centre teams, and give the HR department reliable coordination when deadlines and priorities shift. If you enjoy helping people and bringing order to complex administrative work, we would like to hear from you.

YOUR QUALIFICATIONS

You hold a Diploma of Vocational Studies in a specialty appropriate for the class of employment, a Secondary School Diploma or a diploma or an attestation of studies recognized as equivalent by the competent authority.

WHAT YOU BRING

• Confidence with office software, records, spreadsheets and written correspondence; strong organization, accuracy and follow-through.
• A calm, professional approach to competing requests and sensitive information, with clear communication and sound judgment.
• Ability to work in English and French, including preparing English-to-French correspondence, is valuable for the duties described.

WORK SCHEDULE:

35 hours per week - Monday to Friday 08:00- 16:00

EFFECTIVE DATE:

Immediately until June 30, 2027, or the return of the person being replaced.

**“Comme employeur, la commission scolaire New Frontiers souscrit au principe de l’égalité d’accès à l’emploi et valorise la diversité au sein de son effectif en encourageant toutes les candidates et tous les candidats qualifiés à présenter une demande. Nous nous sommes engagés à créer un processus de sélection et un milieu de travail inclusifs et équitables.”

**“The New Frontiers School Board is an equal opportunity employer and values diversity in its workforce, encouraging all qualified applicants to apply. We are committed to developing inclusive, barrier-free selection processes and work environments.”

Le Service des ressources humaines - Human Resources Department