HMHA Administrative Assistant - Impactful Public Sector Support

Metis-Nation-Saskatchewan-; Saskatoon; On-site; CAD 48,000 - 58,000; Full time

Job summary

Métis Nation-Saskatchewan (MN-S) seeks an HMHA Administrative Assistant to provide direct administrative support to the Health, Mental Health & Addictions Department in Saskatoon. You will aid directors, program managers, and staff while handling correspondence, minutes, travel claims, and records in a confidential environment.

Based at MN-S offices, the role emphasizes strong communication, data management, and efficient office coordination to support program initiatives and reporting

Qualifications

• Completion of a post-secondary diploma or certificate in office administration, business administration, or a related field.
• Experience in an administrative or clerical role, preferably within a public sector or government environment.
• Experience working with Métis citizens is considered an asset.

Responsibilities

• Provide administrative support to the MN-S HMHA Department's leadership team, including coordinating daily operations and supporting Programs and Services, Research, and Data initiatives.
• Manage and prioritize incoming correspondence (emails, phone calls, and mail), ensuring timely responses and appropriate distribution.
• Coordinate calendars, schedule in-person and virtual meetings, and organize logistics, including preparing agendas and supporting materials.
• Record and distribute accurate meeting minutes, capturing key discussions, decisions, and action items.
• Process travel and expense claims in accordance with organizational policies and procedures.
• Maintain accurate records, databases, and filing systems in compliance with MN-S protocols, privacy standards, and confidentiality requirements.
• Support internal workflows by managing approval requests and tracking documentation.
• Assist in the preparation of reports, presentations, and official documents to support departmental projects, public administration initiatives, and decision-making.
• Contribute to project monitoring, reporting, and evaluation for HMHA programs and initiatives.
• Perform data entry and data management tasks to support reporting accuracy and operational effectiveness.
• Provide general office coordination, including ordering supplies, managing office equipment, and liaising with vendors and service providers.
• Prepare, package, and distribute departmental materials and communications as required.
• Act as a professional liaison, representing the MN-S HMHA Department with appropriate tone and professionalism when engaging with citizens, partners, and stakeholders.
• Support additional administrative and operational duties as assigned to ensure the efficient functioning of the department.

Skills

Communication

MS Office

Time management

Organizational skills

Interpersonal skills

Detail-oriented

Team player

Education

Post-secondary diploma/certificate in office administration

Job description

Métis Nation-Saskatchewan (MN-S) seeks an HMHA Administrative Assistant to provide direct administrative support to the Health, Mental Health & Addictions Department in Saskatoon. You will aid directors, program managers, and staff while handling correspondence, minutes, travel claims, and records in a confidential environment.

Based at MN-S offices, the role emphasizes strong communication, data management, and efficient office coordination to support program initiatives and reporting