HMHA Administrative Assistant

Metis-Nation-Saskatchewan-; Saskatoon; On-site; CAD 48,000 - 58,000; Full time

Job summary

Métis Nation-Saskatchewan (MN-S) seeks an HMHA Administrative Assistant to provide direct administrative support to the Health, Mental Health & Addictions Department in Saskatoon. You will aid directors, program managers, and staff while handling correspondence, minutes, travel claims, and records in a confidential environment.

Based at MN-S offices, the role emphasizes strong communication, data management, and efficient office coordination to support program initiatives and reporting

Qualifications

• Completion of a post-secondary diploma or certificate in office administration, business administration, or a related field.
• Experience in an administrative or clerical role, preferably within a public sector or government environment.
• Experience working with Métis citizens is considered an asset.

Responsibilities

• Provide administrative support to the MN-S HMHA Department's leadership team, including coordinating daily operations and supporting Programs and Services, Research, and Data initiatives.
• Manage and prioritize incoming correspondence (emails, phone calls, and mail), ensuring timely responses and appropriate distribution.
• Coordinate calendars, schedule in-person and virtual meetings, and organize logistics, including preparing agendas and supporting materials.
• Record and distribute accurate meeting minutes, capturing key discussions, decisions, and action items.
• Process travel and expense claims in accordance with organizational policies and procedures.
• Maintain accurate records, databases, and filing systems in compliance with MN-S protocols, privacy standards, and confidentiality requirements.
• Support internal workflows by managing approval requests and tracking documentation.
• Assist in the preparation of reports, presentations, and official documents to support departmental projects, public administration initiatives, and decision-making.
• Contribute to project monitoring, reporting, and evaluation for HMHA programs and initiatives.
• Perform data entry and data management tasks to support reporting accuracy and operational effectiveness.
• Provide general office coordination, including ordering supplies, managing office equipment, and liaising with vendors and service providers.
• Prepare, package, and distribute departmental materials and communications as required.
• Act as a professional liaison, representing the MN-S HMHA Department with appropriate tone and professionalism when engaging with citizens, partners, and stakeholders.
• Support additional administrative and operational duties as assigned to ensure the efficient functioning of the department.

Skills

Communication

MS Office

Time management

Organizational skills

Interpersonal skills

Detail-oriented

Team player

Education

Post-secondary diploma/certificate in office administration

Job description

POSITION TITLE: HMHA Administrative Assistant

DEPARTMENT: Health, Mental Health & Addictions (HMHA)

CLASSIFICATION: MGO-04

SALARY RANGE: Starting at $53,060.00 Per Annum

POSITION TYPE: Full time, Permanent

ACCOUNTABLE TO : Director of HMHA

Brief Overview:

Under the supervision of the Director of HMHA, the HMHA Administrative Assistant will provide direct administrative support to the Health, Mental Health & Addictions Department to help carry out the department's objectives and activities. This position reports to the Director of HMHA, supports program managers, and is based at the Métis Nation-Saskatchewan office in Saskatoon.

Key Responsibilities:

• Provide administrative support to the MN-S HMHA Department's leadership team, including coordinating daily operations and supporting Programs and Services, Research, and Data initiatives.
• Manage and prioritize incoming correspondence (emails, phone calls, and mail), ensuring timely responses and appropriate distribution.
• Coordinate calendars, schedule in-person and virtual meetings, and organize logistics, including preparing agendas and supporting materials.
• Record and distribute accurate meeting minutes, capturing key discussions, decisions, and action items.
• Process travel and expense claims in accordance with organizational policies and procedures.
• Maintain accurate records, databases, and filing systems in compliance with MN-S protocols, privacy standards, and confidentiality requirements.
• Support internal workflows by managing approval requests and tracking documentation.
• Assist in the preparation of reports, presentations, and official documents to support departmental projects, public administration initiatives, and decision-making.
• Contribute to project monitoring, reporting, and evaluation for HMHA programs and initiatives.
• Perform data entry and data management tasks to support reporting accuracy and operational effectiveness.
• Provide general office coordination, including ordering supplies, managing office equipment, and liaising with vendors and service providers.
• Prepare, package, and distribute departmental materials and communications as required.
• Act as a professional liaison, representing the MN-S HMHA Department with appropriate tone and professionalism when engaging with citizens, partners, and stakeholders.
• Support additional administrative and operational duties as assigned to ensure the efficient functioning of the department.

Qualifications

• Completion of a post-secondary diploma or certificate in office administration, business administration, or a related field.
• Proven experience in an administrative or clerical role, preferably within a public sector or government environment
• Experience working with Métis citizens is considered an asset.

Knowledge and skills:

• Strong communication skills including speaking, writing, and active listening skills.
• Strong computer skills (including Microsoft Word, Excel, database software, electronic communication tools such as Microsoft Outlook)
• Strong time-management skills along with the ability to prioritize daily tasks, organizational skills, and effective decision-making abilities.
• Willingness to work within a team environment.
• Exceptional written and oral communications skills
• Must be reliable
• Sound problem solving and decision-making skills as well as attention to detail.
• Interpersonal skills and an ability to demonstrate conflict resolution in difficult situations.

Additional requirements:

• Valid Saskatchewan driver's license and access reliable transportation
• Must undergo a Criminal Record Check.
• Please submit your application by 9:59 PM on October 8, 2026.