High-Impact Executive Assistant to CFO & SVP Finance

Black Diamond Group; Calgary; Hybrid; CAD 90,000 - 130,000; Full time

Job summary

Black Diamond Group in Calgary seeks an experienced Executive Assistant for the CFO & SVP, Finance & Treasurer. The role focuses on maintaining confidential executive communications, complex calendars, and high-priority scheduling in a fast-paced environment.

You will coordinate travel, board communications, and cross-functional projects, while managing multiple systems like NetSuite, Concur, SignNow, and ERP platforms. Hybrid in-office with some remote flexibility offered.

Qualifications

• Completed post-secondary education in a related field (i.e. Business Administration Studies).
• 5 years minimum of demonstrated experience supporting a senior level executive or government official.
• Intermediate to advanced PC proficiency in a Windows environment (Outlook, Word, Excel, PowerPoint, OneNote).
• Knowledge of cloud-based solutions considered an asset (i.e. Diligent, Concur, SAP, SignNow).
• Exceptional organization and time management skills are essential.

Responsibilities

• Maintain and respect the confidentiality of the Executive Office, at all times.
• Provide support by coordinating:
• Annual processes led by the CFO & SVP, Finance & Treasurer such as monthly, quarterly and annual financial reporting meetings.
• Executive travel and logistics; Collaborative projects and events with other EAs.
• Interact with Board of Directors, key customers, government and business leaders and other company executives.
• Maintain a professional business environment which requires appropriate dress, respect and manners.
• Be available and able to work flexible work hours occasionally, such as at year-end.
• Manage ever-changing priorities, including organizing the daily schedule and meetings with required documentation.
• Manage communications for the CFO & SVP, Finance & Treasurer (mail, email, phone, reports).
• Update Outlook contacts for the CFO & SVP, Finance & Treasurer.
• Administer the Finance Office cost centers - Issuing AFEs, POs and GRPOs in NetSuite
• Process executive credit card expenses in Concur monthly.
• Support executives in workflow approvals in SignNow, SuccessFactors, ERPs, and banking systems.
• General administrative support of the Finance Office including document management and filing.
• Provide assistance on personal arrangements to maximize executives’ time.
• Work on special projects as assigned by CFO and SVP, Finance & Treasurer.
• Provide back-up coverage for other c-suite EAs as needed.
• Other duties as required.

Skills

Executive support

Calendar management

Communication

Attention to detail

Confidentiality

Education

Business Administration studies

Tools

Outlook

Excel

PowerPoint

NetSuite

Concur

SignNow

SAP

SuccessFactors

Cloud platforms

Job description

Black Diamond Group in Calgary seeks an experienced Executive Assistant for the CFO & SVP, Finance & Treasurer. The role focuses on maintaining confidential executive communications, complex calendars, and high-priority scheduling in a fast-paced environment.

You will coordinate travel, board communications, and cross-functional projects, while managing multiple systems like NetSuite, Concur, SignNow, and ERP platforms. Hybrid in-office with some remote flexibility offered.