Executive Assistant, CFO & SVP, Finance & Treasurer

Black Diamond Group; Calgary; On-site; CAD 90,000 - 130,000; Full time

Job summary

Black Diamond Group in Calgary seeks an experienced Executive Assistant for the CFO & SVP, Finance & Treasurer. The role focuses on maintaining confidential executive communications, complex calendars, and high-priority scheduling in a fast-paced environment.

You will coordinate travel, board communications, and cross-functional projects, while managing multiple systems like NetSuite, Concur, SignNow, and ERP platforms. Hybrid in-office with some remote flexibility offered.

Qualifications

• Completed post-secondary education in a related field (i.e. Business Administration Studies).
• 5 years minimum of demonstrated experience supporting a senior level executive or government official.
• Intermediate to advanced PC proficiency in a Windows environment (Outlook, Word, Excel, PowerPoint, OneNote).
• Knowledge of cloud-based solutions considered an asset (i.e. Diligent, Concur, SAP, SignNow).
• Exceptional organization and time management skills are essential.

Responsibilities

• Maintain and respect the confidentiality of the Executive Office, at all times.
• Provide support by coordinating:
• Annual processes led by the CFO & SVP, Finance & Treasurer such as monthly, quarterly and annual financial reporting meetings.
• Executive travel and logistics; Collaborative projects and events with other EAs.
• Interact with Board of Directors, key customers, government and business leaders and other company executives.
• Maintain a professional business environment which requires appropriate dress, respect and manners.
• Be available and able to work flexible work hours occasionally, such as at year-end.
• Manage ever-changing priorities, including organizing the daily schedule and meetings with required documentation.
• Manage communications for the CFO & SVP, Finance & Treasurer (mail, email, phone, reports).
• Update Outlook contacts for the CFO & SVP, Finance & Treasurer.
• Administer the Finance Office cost centers - Issuing AFEs, POs and GRPOs in NetSuite
• Process executive credit card expenses in Concur monthly.
• Support executives in workflow approvals in SignNow, SuccessFactors, ERPs, and banking systems.
• General administrative support of the Finance Office including document management and filing.
• Provide assistance on personal arrangements to maximize executives’ time.
• Work on special projects as assigned by CFO and SVP, Finance & Treasurer.
• Provide back-up coverage for other c-suite EAs as needed.
• Other duties as required.

Skills

Executive support

Calendar management

Communication

Attention to detail

Confidentiality

Education

Business Administration studies

Tools

Outlook

Excel

PowerPoint

NetSuite

Concur

SignNow

SAP

SuccessFactors

Cloud platforms

Job description

Black Diamond Group owns and operates a portfolio of businesses specializing in modular buildings and remote and temporary workforce housing solutions, along with a digital marketplace for business-to-business crew travel management. We create value by providing differentiated solutions. We believe each customer and each project is unique and that we can tailor a combination of products and services that deliver an enhanced outcome. Our Way is to Create a Better Way – this is our challenge, our call to action, our why!

We believe that a clear strategic vision, with measurable objectives, along with disciplined accountability and data-based decision-making leads to successful outcomes. When we couple this approach with our values-driven, collaborative, safety conscious culture, we achieve top decile performance, deliver results, and have fun while doing it!

We offer careers, not jobs, and we strive for an environment where the best people come to work and feel rewarded for their contributions. We are a team of the best and the brightest in industry, and since our inception, we have led with a people-first approach. We give our employees ample opportunity to pursue their interests and passions and support them as their careers progress.

Black Diamond Group is hiring a full-time position for an Executive Assistant, CFO & SVP, Finance & Treasurer based out of our Calgary Head Office.

This role is hybrid - in-office with 20% flexibility to work from home.

Reporting to the EVP & CFO, this Executive Assistant role is responsible for providing support in all aspects of business life to the EVP & CFO as well as the SVP, Finance & Treasurer. A highlighted aspect of this role is to create time and space for both leaders by running an efficient office, helping to prioritize issues, people, and demands. The environment is fast-paced, demanding and fluid while also respectful, professional and at the center of the Company’s financial governance.

The ideal candidate is a proactive and highly organized Executive Assistant with 5+ years of experience supporting C-suite leaders. Exceptional at managing complex calendars, executive priorities, confidential information, and board-level coordination, with strong skills in Outlook, Excel, and enterprise business systems.

Duties & Responsibilities

• Maintain and respect the confidentiality of the Executive Office, at all times.
• Provide support by coordinating:

• Annual processes led by the CFO & SVP, Finance & Treasurer such as monthly, quarterly and annual financial reporting meetings;
• Executive travel and logistics;
• Collaborative projects and events with other EA’s
• Interact with Board of Directors, key customers, government and business leaders and other company executives.
• Maintain a professional business environment which requires appropriate dress, respect and manners.
• Be available and able to work flexible work hours occasionally, such as at year-end
• Manage ever-changing priorities, which includes organizing and preparing the daily schedule and meetings in alignment with business priorities, all relevant documentation required for meetings, follow-up after meetings to take on action items.
• Manage and handle communications for the CFO & SVP, Finance & Treasurer, which includes mail, email, phone calls, written reports and letters.
• Update and maintain contacts in Outlook for the CFO & SVP, Finance & Treasurer tracking external networking.
• Administer the Finance Office cost centers - Issuing AFEs, POs and GRPOs in NetSuite
• Process executive credit card expenses in Concur on a monthly basis.
• Support executives in management of workflow approvals in various systems including SignNow, SuccessFactors, ERPs, and banking systems.
• General administrative support of the Finance Office including, but not limited to document management and filing, binder preparation, printing, binding, etc.
• Provide assistance on an ongoing basis to assist with personal arrangements to ensure maximum time efficiency of the executives.
• Work on special projects as assigned by CFO and SVP, Finance & Treasurer.
• Provide back-up coverage support for other c-suite EAs, on an as needed basis.
• Other duties as required.

Qualifications

• Completed post-secondary education in a related field (i.e. Business Administration Studies).
• 5 years minimum of demonstrated experience supporting a senior level executive or government official.
• Intermediate to advanced PC proficiency in a Windows environment (Outlook, Word, Excel, PowerPoint, OneNote).
• Knowledge of cloud-based solutions considered an asset (i.e. Diligent, Concur, SAP, SignNow).
• Exceptional organization and time management skills are essential.
• Ability to adapt and handle daily pressures of competing priorities, tasks and requirements.
• Exceptional attitude and positive outlook.
• Valid driver’s license for business purposes.

For more information, please visit www.BlackDiamondGroup.com

We are an Equal Opportunity Employer

Black Diamond Group Limited is committed to diversity, equal opportunity and ensuring that our employees have the ability to thrive in an inclusive environment. We are pleased to consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, marital status, family status, veteran status, Indigenous status, national origin, age, disability or any other legally-protected factors. Accommodation for applicants with disabilities is available upon request during the recruitment process.

Company: Black Diamond Group

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