Healthcare Facility Maintenance Lead (CMMS & Scheduling)

Equans Services Canada & US; Toronto; On-site; CAD 48,000 - 55,000; Full time

Benefits offered by this job

Group insurance

Group pension plan

Work-life balance

Professional development

Growth opportunities

Diversity and inclusion

Job summary

Equans Services Canada & US is seeking a Facility Maintenance Coordinator in Toronto to manage daily maintenance activities, coordinate service providers, and monitor work orders within the CMMS. The role supports asset management and ensures compliance and safety across healthcare facilities.

Responsibilities include generating KPI dashboards, maintaining schedules, and collaborating with operations, vendors, and internal stakeholders to improve maintenance efficiency and service delivery.

Qualifications

• Authorized to work in Canada.
• Diploma or degree in Facilities Management, Building Systems, or a related field.
• Valid drivers license.
• Experience coordinating maintenance activities in a commercial, institutional, or healthcare environment.
• Experience using CMMS software (e.g., Maximo, Asset Planner, QFM).
• Strong organizational, communication, and problem-solving skills.
• Proficiency with Microsoft Office, particularly Excel.
• Knowledge of building systems, including BAS and life safety systems.
• Commitment to health, safety, quality, and customer service.

Responsibilities

• Coordinate daily, weekly, and monthly maintenance activities.
• Monitor and manage work orders through the CMMS.
• Track preventive and corrective maintenance completion rates and follow up on overdue work orders.
• Prepare and maintain maintenance schedules and service provider coordination plans.
• Generate and analyze Excel-based reports, KPIs, maintenance metrics, and performance dashboards.
• Support asset management activities, including equipment tracking and maintenance history records.
• Coordinate service calls with contractors, vendors, and internal stakeholders.
• Monitor building system notifications, service requests, and maintenance issues related to facility technologies and coordinate appropriate response actions.
• Coordinate investigations, vendor engagement, and corrective actions related to CCTV Systems, Access Control and Intercom Systems, RTLS, BAS.
• Maintain accurate maintenance documentation and records.
• Support audits, compliance inspections, and operational reporting requirements.
• Identify opportunities to improve maintenance processes and system efficiency.
• Provide administrative and operational coordination support to facilities maintenance activities, projects, and service delivery initiatives.
• Monitor contractor service delivery, track completion of assigned work, and escalate performance concerns as required.
• Assist with maintenance compliance requirements, including documentation supporting accreditation, regulatory inspections, and life safety programs.

Skills

Maintenance planning

CMMS

Work order management

Contractor coordination

Asset tracking

KPI reporting

Stakeholder management

Excel proficiency

Education

Facilities Management degree

Building Systems diploma

Tools

Maximo

Asset Planner

QFM

Job description

Equans Services Canada & US is seeking a Facility Maintenance Coordinator in Toronto to manage daily maintenance activities, coordinate service providers, and monitor work orders within the CMMS. The role supports asset management and ensures compliance and safety across healthcare facilities.

Responsibilities include generating KPI dashboards, maintaining schedules, and collaborating with operations, vendors, and internal stakeholders to improve maintenance efficiency and service delivery.